What’s changing
In April 2022, we announced a new set of tools for managing storage across your organization. These tools give our customers additional insights and control to manage storage usage across users, groups, and their entire organization. To further enhance this experience, we’re rolling out:
- A new Storage Admin role
- The ability to apply storage limits to shared drives (coming soon)
- A new column called Shared drive ID in the Manage Shared Drives page (coming soon)
See below for more information.
Who’s impacted
Admins
Why it's important
Super admins can use the new “Storage Admin” role to delegate access to the storage management tools, which will allow these admins to view and manage their storage usage. The new Storage Admin role will be rolling out over the next several days. As an admin, you can delegate a new Storage Admin in the admin console by navigating here.
In the coming months, admins will be able to apply a storage limit policy to shared drives within a company or an organizational unit. This new functionality will further help admins configure and manage storage settings that best fit the needs of their organization. In addition, admins will be able to uniquely identify a shared drive using the Shared drive ID. We’ll provide an update on the Workspace Updates Blog when this functionality becomes available.
Applying storage limits to a shared drive
Storage information for shared drives
Getting started
- Super Admins: You can delegate the new Storage Settings admin role in the Admin console under Account > Admin roles.
- Admins: Those with storage privileges can view more information and take action to effectively manage storage in their organization. Use these articles in our Help Center to learn more about storage in Google Workspace and managing shared drive users and their activity.
- Google Workspace for Education customers: Visit the Help Center to learn more about Google Workspace for Education storage.
- End users: Visit the Help Center to learn more about managing your storage.
Rollout pace
Storage Admin role
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) beginning on Oct 18, 2022
Adding Shared Drive Storage Limits & Shared Drive ID
- We’ll share an update once this feature becomes available.
Availability
- Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Resources
- Google Workspace Admin Help: Administrator privilege definitions
- Google Workspace Admin Help: Pre-built administrator roles
- Google Workspace Admin Help: Review storage use across your organization
- Google Workspace Admin Help: Manage data policies for specific shared drives
- Google Workspace for Education Storage
- Google Help: Manage files in your Google Drive storage
- Google Workspace Updates Blog: Easily manage storage related activity and policies through new storage management tools in the Admin console