New in Google Vault: Hangouts Meet and Drive trash file retention, improved search and exports

We're introducing new features in Google Vault that allow for more granular retention and provide a more transparent search experience. These features can help you retain exactly the data you need and thereby reduce your liability risk, as well as improve your eDiscovery process with better search and export capabilities.

Set retention policies for Hangouts Meet recordings
Previously, Hangouts Meet recordings were subject to applicable Drive retention rules. With this launch, you can set default and custom retention rules specifically for Hangouts Meet. This will allow you to set shorter retention periods for Meet recordings if, for example, they happen to contain more sensitive content.

Create a custom retention rule for Hangouts Meet

Set retention policies for files in Drive trash
As a G Suite admin, you can now also set custom retention rules specifically for Drive files that have been moved to a user’s trash. This option provides more flexibility for organizations who wish to control the lifecycle of files deleted by users separately from those files still active in their users' My Drive and Team Drives.

Retain files moved to trash

Large search improvements
With this launch, we’re making the process of searching your entire domain and large OUs easier and more transparent. If a data type supports domain-wide search, you can now select “All Accounts” to search the entire domain.

Search all accounts in a domain

As Vault processes your large search request, you’ll see an activity indicator and the amount of time that has elapsed. You’ll also have the option to cancel your search or run another search in a new tab.

See details of a search in progress

When your search is complete, in addition to your results, you’ll now see the total time taken for the search. For a Gmail search, you’ll also see the total number of accounts searched and the number of accounts searched per second. This will give you an idea of Vault's performance during the large search.

See details of a completed search

Simpler exports for Hangouts Chat
We’re also making it easier for organizations to export large amounts of Hangouts Chat data. Going forward, export data from Hangouts Chat will be condensed into a small number of files. Previously, you’d see one conversation per file; now you’ll see multiple conversations included in the same file, until the file size limit is reached.

For example, in the past, 100 conversations would be exported as 100 MBOX or PST files. With this launch, those same 100 conversations will be exported as just one or two MBOX or PST files, making it simpler to process the results.

In addition, each Chat conversation will continue to have metadata associated with it, but with two new fields: (1) type of conversation (direct message or room), and (2) conversation ownership (either the room name or a comma-separated list of accounts that participated in a direct message).

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Available to G Suite Business, Enterprise, and Education editions only, as well as G Suite users with the Vault add-on

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Admins only

Admin action suggested/FYI

More Information
Help Center: What's new in Vault

Launch release calendar
Launch detail categories
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