Pre-configure Gemini app conversation history admin settings before they take effect

What’s changing

Starting today, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, “Gemini conversation history” will be ON and ”Conversation retention” will be set to 18 months (inline with current behavior). 

Generative AI > Settings > Gemini app > Gemini conversation history


Who’s impacted

Admins and end users

Additional details

  • If "Gemini conversation history" is OFF, chats are saved in user accounts for up to 72 hours. This lets Google provide the service and process any feedback. This chat activity won’t appear in a user’s Gemini Apps Activity.
    • Regardless of whether the Gemini app history is on or off, content in chats adheres to enterprise privacy and security protections as described in the Google Workspace Terms of Service. You can also learn more in the Privacy Hub. 
    • If you turn the setting from ON to OFF, existing user conversation history from before the setting is turned OFF is stored for the length of time specified by the "Conversation retention" setting.
  • This update will not impact your current Gemini app service setting.
  • This update will not impact Gemini in Workspace apps (e.g., Gemini in Gmail).

Getting started

  • Admins: 
    • Review and update the "Gemini conversation history" settings before we enforce these settings (expected by the end of May 2025). Visit the Help Center to learn more about configuring Gemini app conversation history settings for your users.
    • If no changes are made, the default settings will apply: “Gemini conversation history” set to ON and "Conversation retention” set to 18 months. Activity older than 18 months will be automatically deleted.

  • End Users: 
    • Users cannot override the Gemini conversation history settings configured by their admin.
    • These admin settings will override any individual user changes previously made to their Gemini Apps Activity settings (gemini.google.com or Gemini mobile app).

Rollout pace


We will publish a separate Workspace Updates blog post once we begin to enforce these settings, which is expected by the end of May 2025.


Availability

  • Available for all Google Workspace users with access to the Gemini app.

Resources