Category Archives: Google for Nonprofits

News and updates from Google for Nonprofits

Around the Globe – Improved Operations for Girl Scouts of Japan

For this segment of G4NP Around the Globe, we’re highlighting Girl Scouts of Japan: a nonprofit that supports more than 30,000 young women across the country with its vibrant community and empowering programs. With such a large network of members, the nonprofit needed technology to effectively keep members updated on events, ensure personal information stays secure, and manage their Local Council’s communications. The suite of tools provided by Google for Nonprofits has allowed Girl Scouts of Japan to improve their productivity and increase their member base, giving them more time to focus on supporting young women.  

Operations - G Suite

GSuite has helped Girl Scouts of Japan operate more efficiently and provide a positive experience for their members. More than 7,000 attendees signed up through Google Forms for e-learning programs about safety procedures before they headed off on a scouting adventure. Google Sheets helped the chapter to quickly access and organize this data. And by migrating to Gmail, the nonprofit feels secure with their custom Google privacy settings and the tool’s ability to weed out spam and malware.

Girl Scouts of Japan has also used technology to revolutionize a central component of the Girl Scout organization: badges. Typically, Girl Scouts can earn woven badges for their sashes by completing tasks or trainings. With the help of Google tools, Girl Scouts of Japan has created an interesting twist to this tradition: using Forms to create quizzes on their Google Site provided easy access to all members in Japan. This created an opportunity for more girls to earn badges. 

Furthermore, the nonprofit creates engaging content with Google Sites and shares their manuals and materials on Google Drive so each Local Council can always access the most updated trainings. With G Suite scaled to the entire organization, the nonprofit seamlessly keeps all communications and information safely stored in one place—allowing them to spend less time handling administrative tasks, and more freedom to plan engaging events.

Girl Scouts Japan - Virtual Tour of WAGGGS World Centers

Girl Scouts Japan - Virtual Tour of WAGGGS World Centers

Visibility - Google AdGrants, YouTube, Google Maps

Girl Scouts of Japan recognized an opportunity to connect with their young target audience by building a strong online presence. Ad Grants helps them reach new members with over 3,000 monthly visitors to their site—a 500% increase in just two months. To further enhance their online engagement, the nonprofit created a YouTube channel to showcase their thriving community and impactful programs with original content. Their videos showcase the strength of their community and the empowering programs they provide. And with Google Maps, members can easily find events happening nearby, resulting in over 18,000 views about event information.

Lastly, to spread awareness and encourage women to get involved, Girl Scouts of Japan uses Google Earth to provide a global view of their expansive network. Using instructions from Earth Outreach tutorials, they created this Virtual Tour to share with members to encourage a global perspective and community of Girl Scouts.

From G Suite to YouTube, Girl Scouts of Japan has successfully harnessed the power of technology to cultivate a strong community of women who support each other and grow together. Read the full story by visiting our Community Stories page on our Google for Nonprofits site.

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To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.

Around the Globe – Fundación Todo Mejora supports LGBT youth

Todo Mejora means “it gets better”—and it’s this message that the Chile-based nonprofit has worked tirelessly to advocate for. In the wake of continual LGBT discrimination around the world, Fundación Todo Mejora strives to support the LGBT adolescents who face discrimination, including those considering committing suicide. Chile has one of the highest levels of suicide and school violence in Latin America. It’s projected that if nothing is done, in four years, one adolescent in Chile will end his or her life  nearly each day—an astounding metric that Fundación Todo Mejora hopes to change.1,2

Continuing  with our series about impactful organizations using Google for Nonprofits tools, this week we’re highlighting how Fundación Todo Mejora uses technology to spread its message and creates a safe space for these teenagers to find refuge in times of need.

Showing up when searching for help—Google Ad Grants

By implementing a strategic campaign using Google Ad Grants, the nonprofit targeted Google searches common to suicidal thoughts such as “I want to commit suicide”, “Who should I call if I want to kill myself?”, or “Help me, I want to die”. When a local person searches this on Google, Fundación Todo Mejora’s ads show up to intervene with supportive messages, and provide links to resources to find help. One 19-year-old girl who found support from these ads said, "Amidst my depression, I Googled how to commit suicide. Your foundation, ’Todo Mejora,’ popped up in my search results. It made me smile and reminded me the reason to go on.”

These ads have allowed Fundación Todo Mejora to save lives and navigate people to their website where they can find resources and support. As a result, website traffic increased by 20% in one year alone, which means the organization found a way to reach more people in need. This increase also prompted Fundación Todo Mejora to expand their suicide hotline support to 30 hours/week up from 7 hours/week.

Spreading the word—YouTube

To further increase visibility, Fundación Todo Mejora created a YouTube channel where adolescents share their personal stories, which have helped create a community of support, coupled with the call-to-action overlays inspiring others to follow suit, take initiative, and send donations. In their most popular video, with over 62,000 views, Demi Lovato speaks out against homophobic and transgender bullying and encourages victims to reach out for help.

TODO MEJORA - Demi Lovato, cantante

Storage & syncing—G Suite

Fundación Todo Mejora now uses G Suite exclusively for all its day-to-day operations, relying on Gmail, Google Drive, and Google Calendar to work productively. The unlimited user accounts and 30GB of storage per user has saved them time and money that once went towards paying for other storage products. Now, they can save important data in a shared and collaborative space which has helped them streamline their processes, preserve historical documents, and improve communication.

With more time, funding, and organizational processes, Fundación Todo Mejora can focus on expanding their support for youth in need and the LGBT community. Read more about their story on our Community Stories page on our Google for Nonprofits site.

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.

1 OECD (2016). Low Performing Students: Why They Fall Behind and How To Help Them Succeed. PISA. OECD Publishing. Paris

2.Ministerio de Salud de Chile (2013). Situación Actual del Suicidio Adolescente en Chile, con perspectiva de Género [Current Situation of Adolescent Suicide in Chile, with a gender perspective]. Programa Nacional de Salud Integral de Adolescentes y Jóvenes. Chile.

G4NP Around the Globe – Zooming in on Action Against Hunger

Every dollar and minute count to further your cause and focus on your mission. We’re pleased to highlight nonprofits who were able to make greater impact with fewer resources by using Google tools—from G Suite to Google Ad Grants–made available through Google for Nonprofits (G4NP) at no charge.

Varying in size, scope, and timezones, these nonprofits from around the world share one thing in common: utilizing the G4NP suite of tools to help their specific needs. G4NP offers nonprofit organizations across 50 countries access to Google tools like Gmail, Google Calendar, Google Ad Grants and more at no cost. This week, we’ll take a look at how the nonprofit Action Against Hunger utilizes these tools to increase productivity, visibility, and donations,  in order to improve lives in  the communities they serve.

Action Against Hunger

In 2016 alone, Action Against Hunger provided nourishment to over 1.5 million starving children(1). In order to save lives with nutritional programs, Action Against Hunger looked to Google for aid—not for food, but for technology. Action Against Hunger now utilizes five Google technologies that have drastically improved their ability to save lives around the globe.

Raising Awareness with Google Ad Grants & Analytics

For major international emergencies, like the Ebola outbreak or the South Sudan famine, Action Against Hunger needs a way to inform people and recommend ways to get involved. With Ad Grants, the nonprofit activates targeted keywords relating to the crises to drive people to their page and empower them to take action. Google Analytics then allows them to track their effectiveness and adjust accordingly to increase engagement and improve their fundraising techniques. With this data-driven strategy and the tools’ ability to optimize campaigns, Action Against Hunger has nearly doubled funding year-over-year. In fact, Ad Grants brought 158,000 people to their website in the past year alone, raising $66,000 which is equal to treating 1,466 hungry children.

Ad Grants brought 158,000 people to their website in the past year alone, raising $66,000 which is equal to treating 1,466 hungry children.

Increasing Productivity with G Suite

When working with a global network and managing hundreds of programs abroad, collaboration and communication are key. After experiencing unnecessary latencies in their operations, Action Against Hunger has since adopted G Suite which streamlined their workflow. The nonprofit is especially fond of Gmail, Hangouts, and Drive where Action Against Hunger employees can message each other quickly, share files securely, and collaborate on Docs in real-time—avoiding duplication of efforts and saving time.

Fundraising with One Today & YouTube

To drive donations and expand awareness to broad audiences, Action Against Hunger uses One Today, a Google app that allows users to easily donate $1 or more towards causes they care about. Campaigning on One Today on World Food Day in 2016,  Action Against Hunger raised more than $1,200 in support of their cause with each dollar going directly helping those in need. Additionally, Action Against Hunger creates and shares content on YouTube to reach their global audience, and is  beginning to use the YouTube donation cards to further increase donations. The large exposure and website referrals from both YouTube and Google+ helped Action Against Hunger raise over $20,000.

Using Google products Action Against Hunger gained extra time and energy to focus on what really matters: feeding the hungry.

To read more about Action Against Hunger’s story and learn how they used Google tools so effectively, visit our Google for Nonprofits Community Stories page. Stay tuned in the coming weeks for more inspirational stories about nonprofits using technology to help their cause.

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.


Introducing “G4NP in Three,” a new YouTube Series

Google for Nonprofits (G4NP) offers nonprofit organizations across 50 countries free access to Google tools like Gmail, Google Calendar, Google Ad Grants and more. Whether you’ve been using our products for years or are thinking about signing up for Google for Nonprofits, we want you to feel confident when using our products.

That’s why we’re excited to announce our brand new YouTube series, “G4NP in Three.” Every few weeks, we’ll walk you through one of the many products we offer  from enrollment process to optimization—all in roughly three minutes.

What You’ll Learn

We’ll start with the basics. We’ll cover program eligibility requirements, walk through the different signup processes, and give you tips and tricks on how to best use our products. In the first few videos, we’ll focus on some of our most popular products: Google Ad Grants, G Suite, and YouTube.

Meet Your Hosts

Bri and Jay are volunteers on our video production and G4NP YouTube strategy team. Both work in different parts of the Google organization for their core roles, but have been aligned to G4NP for over a year. They write, edit and star in videos to help educate the nonprofit community and, in addition to hosting, are the co-creators of the “G4NP in Three” series.

Jay

​A​ San Francisco native, ​Jay ventured to Ann Arbor, MI to get his degree at the University of Michigan. ​After graduating, he started at Google where he currently works as a Communications Specialist in People Operations. Aside from his passion for marketing, communications​,​ and diversity in the workplace, Jay’s claim-to-fame is singing for President Obama at the White House.

Bri

Originally from Mountain View, California, Bri attended Chapman University. There she earned a degree in Public Relations and Advertising. After graduation, Bri started a position at Google as an Associate Account Strategist supporting our advertisers. Outside of work, Bri thoroughly enjoys knitting, hiking, and venturing off on the weekends to find the best cup of coffee in the Bay Area.

The first “G4NP in Three” video is now live! Videos will be released every few weeks. Subscribe to Google for Nonprofits on YouTube to stay updated.
G4NP in Three | Ep. 1: What is Google for Nonprofits?

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.


Introducing “G4NP in Three,” a new YouTube Series

Google for Nonprofits (G4NP) offers nonprofit organizations across 50 countries free access to Google tools like Gmail, Google Calendar, Google Ad Grants and more. Whether you’ve been using our products for years or are thinking about signing up for Google for Nonprofits, we want you to feel confident when using our products.

That’s why we’re excited to announce our brand new YouTube series, “G4NP in Three.” Every few weeks, we’ll walk you through one of the many products we offer  from enrollment process to optimization—all in roughly three minutes.

What You’ll Learn

We’ll start with the basics. We’ll cover program eligibility requirements, walk through the different signup processes, and give you tips and tricks on how to best use our products. In the first few videos, we’ll focus on some of our most popular products: Google Ad Grants, G Suite, and YouTube.

Meet Your Hosts

Bri and Jay are volunteers on our video production and G4NP YouTube strategy team. Both work in different parts of the Google organization for their core roles, but have been aligned to G4NP for over a year. They write, edit and star in videos to help educate the nonprofit community and, in addition to hosting, are the co-creators of the “G4NP in Three” series.

Jay

​A​ San Francisco native, ​Jay ventured to Ann Arbor, MI to get his degree at the University of Michigan. ​After graduating, he started at Google where he currently works as a Communications Specialist in People Operations. Aside from his passion for marketing, communications​,​ and diversity in the workplace, Jay’s claim-to-fame is singing for President Obama at the White House.

Bri

Originally from Mountain View, California, Bri attended Chapman University. There she earned a degree in Public Relations and Advertising. After graduation, Bri started a position at Google as an Associate Account Strategist supporting our advertisers. Outside of work, Bri thoroughly enjoys knitting, hiking, and venturing off on the weekends to find the best cup of coffee in the Bay Area.

The first “G4NP in Three” video is now live! Videos will be released every few weeks. Subscribe to Google for Nonprofits on YouTube to stay updated.
G4NP in Three | Ep. 1: What is Google for Nonprofits?

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.


Introducing “G4NP in Three,” a new YouTube Series

Google for Nonprofits (G4NP) offers nonprofit organizations across 50 countries free access to Google tools like Gmail, Google Calendar, Google Ad Grants and more. Whether you’ve been using our products for years or are thinking about signing up for Google for Nonprofits, we want you to feel confident when using our products.

That’s why we’re excited to announce our brand new YouTube series, “G4NP in Three.” Every few weeks, we’ll walk you through one of the many products we offer  from enrollment process to optimization—all in roughly three minutes.

What You’ll Learn

We’ll start with the basics. We’ll cover program eligibility requirements, walk through the different signup processes, and give you tips and tricks on how to best use our products. In the first few videos, we’ll focus on some of our most popular products: Google Ad Grants, G Suite, and YouTube.

Meet Your Hosts

Bri and Jay are volunteers on our video production and G4NP YouTube strategy team. Both work in different parts of the Google organization for their core roles, but have been aligned to G4NP for over a year. They write, edit and star in videos to help educate the nonprofit community and, in addition to hosting, are the co-creators of the “G4NP in Three” series.

Jay

​A​ San Francisco native, ​Jay ventured to Ann Arbor, MI to get his degree at the University of Michigan. ​After graduating, he started at Google where he currently works as a Communications Specialist in People Operations. Aside from his passion for marketing, communications​,​ and diversity in the workplace, Jay’s claim-to-fame is singing for President Obama at the White House.

Bri

Originally from Mountain View, California, Bri attended Chapman University. There she earned a degree in Public Relations and Advertising. After graduation, Bri started a position at Google as an Associate Account Strategist supporting our advertisers. Outside of work, Bri thoroughly enjoys knitting, hiking, and venturing off on the weekends to find the best cup of coffee in the Bay Area.

The first “G4NP in Three” video is now live! Videos will be released every few weeks. Subscribe to Google for Nonprofits on YouTube to stay updated.
G4NP in Three | Ep. 1: What is Google for Nonprofits?

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.


Introducing “G4NP in Three,” a new YouTube Series

Google for Nonprofits (G4NP) offers nonprofit organizations across 50 countries free access to Google tools like Gmail, Google Calendar, Google Ad Grants and more. Whether you’ve been using our products for years or are thinking about signing up for Google for Nonprofits, we want you to feel confident when using our products.

That’s why we’re excited to announce our brand new YouTube series, “G4NP in Three.” Every few weeks, we’ll walk you through one of the many products we offer  from enrollment process to optimization—all in roughly three minutes.

What You’ll Learn

We’ll start with the basics. We’ll cover program eligibility requirements, walk through the different signup processes, and give you tips and tricks on how to best use our products. In the first few videos, we’ll focus on some of our most popular products: Google Ad Grants, G Suite, and YouTube.

Meet Your Hosts

Bri and Jay are volunteers on our video production and G4NP YouTube strategy team. Both work in different parts of the Google organization for their core roles, but have been aligned to G4NP for over a year. They write, edit and star in videos to help educate the nonprofit community and, in addition to hosting, are the co-creators of the “G4NP in Three” series.

Jay

​A​ San Francisco native, ​Jay ventured to Ann Arbor, MI to get his degree at the University of Michigan. ​After graduating, he started at Google where he currently works as a Communications Specialist in People Operations. Aside from his passion for marketing, communications​,​ and diversity in the workplace, Jay’s claim-to-fame is singing for President Obama at the White House.

Bri

Originally from Mountain View, California, Bri attended Chapman University. There she earned a degree in Public Relations and Advertising. After graduation, Bri started a position at Google as an Associate Account Strategist supporting our advertisers. Outside of work, Bri thoroughly enjoys knitting, hiking, and venturing off on the weekends to find the best cup of coffee in the Bay Area.

The first “G4NP in Three” video is now live! Videos will be released every few weeks. Subscribe to Google for Nonprofits on YouTube to stay updated.

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.


Improve your nonprofit’s account security with 2-step verification

While online accounts allow nonprofits to easily communicate with partners, volunteers and donors across the world, this shared network can also leave your account vulnerable to intruders. As your nonprofit continues to grow its online presence, it’s crucial to keep confidential information (e.g., finances or donor’s information) safe. While passwords have historically been the sole guardian for online account access, research from Google has shown that many passwords and security questions can easily be guessed. That's why we strongly recommend that all nonprofits using GSuite for Nonprofits, or Google products like Gmail, use 2-Step Verification (2SV) as an additional protection on their account(s). 

Account hijacking—a process through which an online account is stolen or hijacked by a hacker—constitutes a serious threat to your nonprofit’s operations. Typically, account hijackings are carried out by phishing attempts or hackers who guess weak passwords. Because of this, it’s especially important for your nonprofit to maintain strong and unique account passwords to keep sensitive data safe.

But 2SV goes beyond just a strong password. It's an effective security feature that combines "something you know" (e.g., a password) and "something you have" (e.g., a text, a prompt, or a Security Key) to protect your accounts. Think of this like withdrawing money from an ATM/cash machine: You need both your PIN and your debit card.

Now that you know what 2SV is, head over to our Help Page to start improving your nonprofit’s online security now. (Quick tip: Remember to keep your account settings up to date and configure backup options to use if your phone is ever lost or stolen). Stay safe, nonprofits!  

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more at no charge. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Improve your nonprofit’s account security with 2-step verification

While online accounts allow nonprofits to easily communicate with partners, volunteers and donors across the world, this shared network can also leave your account vulnerable to intruders. As your nonprofit continues to grow its online presence, it’s crucial to keep confidential information (e.g., finances or donor’s information) safe. While passwords have historically been the sole guardian for online account access, research from Google has shown that many passwords and security questions can easily be guessed. That's why we strongly recommend that all nonprofits using GSuite for Nonprofits, or Google products like Gmail, use 2-Step Verification (2SV) as an additional protection on their account(s). 

Account hijacking—a process through which an online account is stolen or hijacked by a hacker—constitutes a serious threat to your nonprofit’s operations. Typically, account hijackings are carried out by phishing attempts or hackers who guess weak passwords. Because of this, it’s especially important for your nonprofit to maintain strong and unique account passwords to keep sensitive data safe.

But 2SV goes beyond just a strong password. It's an effective security feature that combines "something you know" (e.g., a password) and "something you have" (e.g., a text, a prompt, or a Security Key) to protect your accounts. Think of this like withdrawing money from an ATM/cash machine: You need both your PIN and your debit card.

Google Authentication app.png
Our free Google Authenticator app is available for Android and iOS devices, which generates a code for you each time you want to sign in to your account.

Now that you know what 2SV is, head over to our Help Page to start improving your nonprofit’s online security now. (Quick tip: Remember to keep your account settings up to date and configure backup options to use if your phone is ever lost or stolen). Stay safe, nonprofits!  

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more at no charge. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Unlocking G Suite for Nonprofits: Improve internal workflow and communication

Whether you have a team of five or 500 a seamless, collaborative workflow is critical in the digital age. Our goal is to make sure that your nonprofit is able to focus on changing the world by using technology to save time -- not waste it. In the digital age though, information sharing can often be complex; your team might not work in the same office, or even the same timezone. Some team members might be in an office with computer access, while others are in the field on mobile devices. Who from your team should be able to access confidential documents?

This brings us to a key question: How do you empower team members to work together towards a common goal, and use technology to enable it?

Great question. We’d like to introduce you to G Suite - (formerly  Google Apps for Work ). G Suite aims to help teams work together in real-time -- no matter where they are in the world.

Today, we’re spotlighting a few nonprofits to share how their teams  are using Google tools and apps to improve workflow and internal communication.

Mercy Beyond Borders - Internal Communication with Sheets & Sites

Mercy Beyond Borders (MBB) is a U.S. nonprofit that aims to forge opportunities for women and girls in extreme poverty to learn, connect, and lead. Utilizing a small office in the U.S. as home base, MBB targets rural areas in Haiti and South Sudan. In both of these areas, cultural norms and poverty prohibit full participation of women. In fact, these areas offer minimal education and opportunities for employment, which often  impedes the development of leadership skills or positions. Mercy Beyond Borders focuses its programs on providing trainings, scholarships, leadership camps, and business loans for women.

To achieve their mission, Mercy Beyond Borders faces the challenge of balancing US-based operations with field work in remote areas like South Sudan and Haiti. Their nonprofit partners range from large organizations to local schools to individuals. So how does Mercy Beyond Borders ensure that all staff, vendors, and partners stay connected and working together in sync?
MBB-trained nurse in South-Sudan village
MBB-trained nurse in South Sudan village. Photo credit: Mercy Beyond Borders

Mercy Beyond Border began using G Suite to streamline its workflow, connecting their team across the globe. Using G Suite, MBB’s team is able to access, share, and collaborate together in real-time. Take a glimpse into how they do it:

  • Track Finances: MBB manages their overseas program budget expenditures in Google Sheets. Using this tool, the domestic office tracks monthly vendor payments in Haiti. This enables the staff to wire more money as needed in order to ensure program success. Additionally, using Sheets enables the team to provide transparency in the organization, clarifying spending and creating a simple overview of total annual expenses. This standardized and collaborative approach to data enables better efficiency and communication between domestic and international offices.

  • Store images: Mercy Beyond Borders regularly takes photos in the field to keep the domestic office up to date on progress and communicate stories to their donors. The team overseas is able to upload the pictures to Google Drive, which allows them to share or retrieve the images at any time.

  • Share Information: It’s imperative that MBB shares frequent updates with the Board of Directors, highlighting current developments, areas for growth, and new opportunities. To keep the Board of Directors apprised of progress, the team created a MBB Board website with Google Sites as a way to provide updates outside of meetings. The site functions as a central hub, where the Board can find all relevant information and resources at their discretion. The website is organized in subsections including internal updates from the Executive Director, background articles on country conditions and descriptions of new partnerships. To take it one step further, MBB also added a comment section for board members to engage in open communication.

“It [G Suite] helps to better connect, engage, and keep Board members up-to-date in between meetings, or  if they are unable to make a meeting (in which case they can view the Meeting Archives page),” said Adrienne Perez.


MyFace - Increasing productivity and improving internal workflow by remote access

Established in 1951, MyFace was founded to address the medical, surgical and psychological needs of those living with facial deformities. The organization offers access to care and treatments --- regardless of the severity of the anomaly, the length of treatment, or the family’s ability to afford care. In America alone, 1 in 650 children is born with an facial cleft. Every year, MyFace helps more than 1,000 patients seek treatment. Of this population, 85% are children, 70% live in poverty, and 95% require long-term care. The costs involved in this are high and verges on insurmountable for low income families. With this in mind, MyFace ensures that all children receive highest quality interdisciplinary and comprehensive reconstructive care by doctors who provide their services pro bono.

As a small nonprofit (their staff of eight including their therapy dog, Bentley), employees are required to perform a variety of different tasks. On any given day, team members might be responsible for website design, grant proposal writing, and marketing strategy. And oftentimes, what one employee starts today is  picked up by another employee tomorrow. Because it’s often all-hands-on-deck, collaboration is particularly key for MyFace.

Our mission of changing faces and transforming lives can be fulfilled with the help of technology from G4NP Carolyn Spector Executive Director MyFace

To address their challenge, MyFace began using Google Drive to centrally store, access, and share information from anywhere at anytime. Drive helped decrease the amount of time that MyFace spends on administrative tasks, like sending documents back and forth or working with out-of-date data or information. Drive’s tools like Docs and Sheets enable the team to collaborate both in and out of office.

MyFace also deals with an overwhelming amount of data and information. The team needs this data to not only be easy to store, retrieve, and share — it needs to be secure, since it contains confidential and personal patient information. G Suite offers that as well, ensuring that all information is kept private and secure. (Want to know more about G Suite security and how safe they really are? Read more about it here).

“Our mission of changing faces and transforming lives can be fulfilled with the help of technology from G4NP because it offers invaluable resources to nonprofits of any size at no cost,” stated Carolyn Spector, Executive Director of MyFace.

MyFace Staff photo
MyFace team. Photo credit: MyFace

Having global teams of different sizes with varying access to technology can make timely communication difficult, if not impossible. While nonprofits like Mercy Beyond Borders and myFace strive to accomplish unique missions, both organizations are passionate about changing the world. And about using the right technology to help. Utilizing tools like G Suite has been key for nonprofits like these in order to improve internal workflow and communications. For Mercy and my Face, making information shared, up-to-date, and secure has been crucial for navigating the Technology Age.

Interested in learning more about the tools available to your nonprofit? Check out our website to see how G4NP can help your nonprofit with real-time, up-to-date communication and data sharing.

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To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received free products as part of the Google for Nonprofits program, which offers free products to qualified nonprofits.