Introducing Gems sharing in the Gemini app, including admin controls

What’s changing 

With this launch you can share Gems with other users in your organization and beyond. Gems are customizable versions of Gemini that you can personalize to be experts on any topic. Once shared, other users can edit, use, or make a copy of the Gem. Gems sharing is powered by the same technology powering Google Drive, so you’ll notice a familiar, consistent interface and experience as you would when sharing other files, such as a Google Doc. 

Admins are able to control whether their users can share Gems using a new Admin console setting located under Generative AI > Gemini app > Gems. 


Who’s impacted 

Admins and end users 

Why it’s important

Gems are AI experts that you can customize across a variety of topics, helping you complete specific goals, tasks, and workflows based on your inputs, while reducing repetitive prompting. 

Sharing Gems can accelerate AI adoption, improve efficiency, and foster innovation across your organization. Instead of each user starting from scratch, they can quickly find and utilize prompts that have already been built, optimized, and proven effective by colleagues, saving time and effort. Further, teams can develop and refine gems tailored to the unique needs of specific departments or areas (e.g., marketing, finance, education) and share them broadly. For example, a marketing lead can create a "Brand Persona" Gem, trained on the company’s unique brand voice, and share it with the entire department. This would scale content creation while ensuring brand consistency across all channels. 

Additional details 

  • Gems are only shareable when any custom knowledge is either uploaded from a device to the Gem, or files added from Google Drive. If any other file types are added (e.g. code folders, emails, etc.), the Gem will no longer be shareable, and the sharing button will not be available (grayed out). 
  • Once shared, Gems are stored in Google Drive. When you share a Gem that has content you have permission to share, you'll be prompted to share this content via Drive. 

Getting started 

  • Admins: 
    • This feature will be ON by default and can be disabled at the domain, OU, and Group levels. Visit the Help Center to learn more about managing Gem sharing in your organization. 
    • Note: Sharing controls are managed by your organization’s Drive sharing settings. If Drive content is set to be shareable outside the organization, then Gems are too. Drive sharing settings are in the Admin console: Apps > Google Workspace > Settings for Drive and Docs > Sharing settings. Visit the Help Center to learn more about managing file sharing in your organization. 

End users: 

  • Your admin configuration will determine if you can share Gems and who you can share Gems with. Visit the Help Center to learn more about sharing Gems. 

Rollout pace


Availability 

Available for all Google Workspace: 

  • Business Starter, Standard, Plus 
  • Enterprise Starter, Standard, Plus 
  • Education Fundamentals, Standard, Plus 
  • Frontline Starter, Standard, Plus 
  • Essentials, Enterprise Essentials, Enterprise Essentials Plus 
  • Nonprofits 

Available for Google Workspace customers with these add-ons: 

  • Gemini Business* Gemini Enterprise* 
  • Google AI Pro for Education 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

#WeArePlay: Meet the people whose personal challenges inspired their apps and games.

Posted by Robbie McLachlan - Developer Marketing

In our latest #WeArePlay stories, we meet the people who turned personal challenges into successful apps and games on Google Play - from a new puppy inspiring a digital pet care assistant, to losing contact with family during an earthquake leading to an app that delivers real-time disaster alerts to millions.

Here are a few of our favorites:

Daiki's app, NERV Disaster Prevention, delivers real-time, location-based disaster warnings.
Daiki Ishimori, founder of Gehirn 
Tokyo, Japan

Daiki's app, NERV Disaster Prevention, delivers real-time, location-based disaster warnings.

A self-taught programmer from a young age, Daiki Ishimori was inspired by his popular social media posts sharing earthquake alerts to create the NERV Disaster Prevention app. Now a trusted daily safety tool, the app provides real-time, location-based warnings and recently launched a Crisis Mapping tool for multilingual, crowd-sourced relief information. Daiki is now gearing up to roll out new community features to keep people connected and protected during emergencies.


Jaimes, Rafael, and Rodrigo's AI-powered app, Budz, helps dog and cat owners with training, health, and nutrition.
Jaimes Almeida Neto, Rafael Rojas and Rodrigo Gomes, co-founders of Budz 
São Paulo, Brazil

Jaimes, Rafael, and Rodrigo's AI-powered app, Budz, helps dog and cat owners with training, health, and nutrition.

Inspired by a co-founder's new puppy, Jaimes, Rafael, and Rodrigo created Budz to support fellow animal lovers. The app assists with pet training, health, and nutrition through features like vaccine reminders, 24/7 teleconsultations, and an AI tutor that answers real-time questions. By helping people in Brazil better care for their pets, Budz aims to reduce pet abandonment and is now preparing to expand across Latin America.


Khaldon, Perrine and Victor's app, Ochy, analyzes running form to prevent injuries.
Khaldon Evans, Perrine Chapot and Victor Dequid, co-founders of Ochy  
Rennes, France  

Khaldon, Perrine and Victor's app, Ochy, analyzes running form to prevent injuries.

After injuries sidelined his sprinting career, Khaldon Evans was inspired by his own recovery to make lab-grade movement analysis accessible. He teamed up with biomechanics expert Perrine Chapot and developer Victor Dequid to create Ochy. Using just a smartphone camera, the app analyzes a user's running form to help runners, coaches, and doctors prevent injuries, and recently added a new back-view analysis feature. Next, the team plans to introduce personalized shoe recommendations and expand into new sports.


Discover other inspiring app and game founders featured in #WeArePlay.



Google Play logo

#WeArePlay: Meet the people whose personal challenges inspired their apps and games.

Posted by Robbie McLachlan - Developer Marketing

In our latest #WeArePlay stories, we meet the people who turned personal challenges into successful apps and games on Google Play - from a new puppy inspiring a digital pet care assistant, to losing contact with family during an earthquake leading to an app that delivers real-time disaster alerts to millions.

Here are a few of our favorites:

Daiki's app, NERV Disaster Prevention, delivers real-time, location-based disaster warnings.
Daiki Ishimori, founder of Gehirn 
Tokyo, Japan

Daiki's app, NERV Disaster Prevention, delivers real-time, location-based disaster warnings.

A self-taught programmer from a young age, Daiki Ishimori was inspired by his popular social media posts sharing earthquake alerts to create the NERV Disaster Prevention app. Now a trusted daily safety tool, the app provides real-time, location-based warnings and recently launched a Crisis Mapping tool for multilingual, crowd-sourced relief information. Daiki is now gearing up to roll out new community features to keep people connected and protected during emergencies.


Jaimes, Rafael, and Rodrigo's AI-powered app, Budz, helps dog and cat owners with training, health, and nutrition.
Jaimes Almeida Neto, Rafael Rojas and Rodrigo Gomes, co-founders of Budz 
São Paulo, Brazil

Jaimes, Rafael, and Rodrigo's AI-powered app, Budz, helps dog and cat owners with training, health, and nutrition.

Inspired by a co-founder's new puppy, Jaimes, Rafael, and Rodrigo created Budz to support fellow animal lovers. The app assists with pet training, health, and nutrition through features like vaccine reminders, 24/7 teleconsultations, and an AI tutor that answers real-time questions. By helping people in Brazil better care for their pets, Budz aims to reduce pet abandonment and is now preparing to expand across Latin America.


Khaldon, Perrine and Victor's app, Ochy, analyzes running form to prevent injuries.
Khaldon Evans, Perrine Chapot and Victor Dequid, co-founders of Ochy  
Rennes, France  

Khaldon, Perrine and Victor's app, Ochy, analyzes running form to prevent injuries.

After injuries sidelined his sprinting career, Khaldon Evans was inspired by his own recovery to make lab-grade movement analysis accessible. He teamed up with biomechanics expert Perrine Chapot and developer Victor Dequid to create Ochy. Using just a smartphone camera, the app analyzes a user's running form to help runners, coaches, and doctors prevent injuries, and recently added a new back-view analysis feature. Next, the team plans to introduce personalized shoe recommendations and expand into new sports.


Discover other inspiring app and game founders featured in #WeArePlay.



Google Play logo