Tag Archives: ios

Updates for managed iOS devices with the release of Chrome 120

What’s changing

In the coming weeks, we’ll be introducing several improvements to Chrome-on-iOS that will help admins more seamlessly apply policies and preferences across their users’ managed devices. This launch will align with the planned release of Chrome 120. Specifically, these improvements are: 
  • Cross-device policy application: Whether it’s a company-owned or personal device, Chrome User Policies can be applied when a user signs into the Chrome browser with their managed account. This ensures a consistent and secure browsing experience across all devices.
  • Management notice for end-users: Managed end-users will begin seeing a management notice, informing them that their organization manages the account they are signing into. This transparency not only fosters trust but also keeps users informed about the security measures in place to protect their data. 
  • Admin console integration: Admins can easily activate this functionality through the Admin console under the "Chrome on iOS" Browser setting. This centralized control allows admins to tailor policies to meet the specific needs of their organization, ensuring a customized and secure browsing environment for all users.

Getting started

 
We’ll remind you that your account is managed upon login and when you’re logged in.


Rollout pace

End user notifications

Admin console integration

Availability

  • Available to all Chrome Browser Cloud Management and Google Workspace customers

Resources


Updated grace periods for resolving policy violations in managed iOS devices

What’s changing 

Ensuring only managed applications can access sensitive information is vital to security. Currently, when admins make a policy change that results in an app going from unmanaged to managed, if a policy violation is detected, a 24-hour grace period is given to users to comply with the change. After this grace period, users will lose the ability to access their Google Workspace account. 


Moving forward, we’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. Specifically:

Grace Period 

Situation

Next Steps



None 

-The managed apps policy violation is detected during the device enrollment.

-The managed apps policy violation by an app is detected after 24 hrs from the moment the admin changes the policy.

Users will be prompted to install the app from the Google Device Policy app for IOS or they will lose access to Google Workspace.

Visit the Help Center to learn more.


24 hours

The managed apps policy violation by an app is detected within the 24hrs from the moment the admin changes the policy. 



Who’s impacted

Admins and end users


Why it’s important

Improving these safeguards helps ensure that  only managed applications can access sensitive organization information. If the managed applications do not meet the requirements of the access policies set by admins, managed application access to Workspace data is deactivated until users take the proper steps.


Getting started


Rollout pace

Availability

  • Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers

Resources


Google Workspace Updates Weekly Recap – December 1, 2023

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


New ways to use the Google Sheets app on iOS devices 
You can now copy charts from the Google Sheets app on all iOS devices and paste them externally as images or within the same spreadsheet as a duplicate chart. In addition, you can modify text formatting using the contextual toolbar in Sheets when a keyboard is attached to iOS tablets. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about adding & editing a chart or graph and editing & formatting a spreadsheet. 
New ways to use the Google Sheets app on iOS devices



Adding ‘Admin managed apps’ category to Google Workspace Marketplace
We’re excited to announce a new featured app category in the Marketplace: Admin managed. These Enterprise apps can be installed only by a Google Workspace administrator for their organization. | Available now to all Google Workspace customers. | Learn more about Featured app categories. 


Bulk select in Gmail on Android and iOS devices 
We’re introducing a feature that enables you to bulk select a batch of messages in the email threadlist with one tap using the Gmail app on Android and iOS devices. After clicking the select all icon, a batch of messages will be selected, enabling you to easily perform email actions such as deleting multiple messages or marking them as “read”. | This feature is available now on Android devices and is rolling out now to Rapid Release and Scheduled Release domains on iOS devices. | Available to all Google Workspace customers and users with personal Google Accounts. 
Bulk select in Gmail on Android and iOS devices



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Create shareable video presentations in Google Slides 
We’re introducing slides recordings, a new Google Slides feature that lets you easily record yourself presenting, and then share the presentation with others to view when it works for them. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus and Education Plus only. | Learn more about slides recordings. 

The next evolution of automated data entry in Google Sheets 
Enhanced Smart Fill in Google Sheets is available for customers with the Duet AI for Google Workspace Enterprise add-on. | Learn more about enhanced smart fill. 

Expanding message bubbles in Google Chat to iOS devices 
In September, we introduced message bubbles in Google Chat on web and Android, enabling users to more easily differentiate incoming versus outgoing messages in the Chat message stream. This week, we’re excited to announce the expansion of message bubbles to iOS devices. | Learn more about message bubbles. 

Updates to the Google Drive scanner on Android & iOS devices 
We’re introducing additional enhancements to the Drive scanner on Android devices, which now powers the Google Pixel camera and includes improvements to the scanner experience when capturing content. We’re also expanding the Google Drive scanner and title suggestion feature to iOS devices. | Learn more about Drive scanner. 

Introducing a new homepage view in Google Drive 
We’ve added a new streamlined homepage for Drive called Home that makes it easier and faster for you to find files that matter most. | Learn more about Drive home. 

Introducing a new mobile experience for Google Chat 
We recently announced a streamlined user experience in Google Chat to help you find what you need much faster, including new features like home and mentions. Starting today, we’re excited to introduce a new bottom navigation bar within the Chat app on Android & iOS devices to help you easily access these features on mobile. | Learn more about the Chat mobile experience. 

Google Vault now supports Google Calendar 
Google Vault now supports Calendar, which means customers can take new actions around Calendar data. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license only. | Learn more about Vault supporting Calendar. 

More insights to help admins troubleshoot Google Meet hardware issues 
In 2022, we introduced several improvements for managing Google Meet hardware devices. These improvements included surfacing additional information about device issues, such as a description of the issue, when the issue was detected, and more. Now, we’re taking these improvements one step further by providing admins with even more data points. | Learn more about Google Meet hardware issues. 

Monitor insider risk of Google Workspace data with Chronicle 
Admins can now more seamlessly integrate their Google Workspace data with Chronicle (Google’s cloud-native Security Operations platform), to quickly detect, investigate and take action on risky activity and threats. | Available to Google Workspace Enterprise Standard and Enterprise Plus customers only. | Learn more about Chronicle. 

Google Classroom now supports roster import from SIS partners
Educators can now easily import students from their student information system (SIS) to Google Classroom using OneRoster. This integration saves educators time and helps make class setup much quicker. | Available to Education Plus and the Teaching and Learning Upgrade only. | Learn more about roster import. 

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing a new mobile experience for Google Chat

What’s changing

We recently announced a streamlined user experience in Google Chat to help you find what you need much faster, including new features like home and mentions. Starting today, we’re excited to introduce a new bottom navigation bar within the Chat app on Android & iOS devices to help you easily access these features on mobile. You will now have easy access to the following views: 
  • Home: helps you stay on top of all conversions in one unified view, with a filter that allows you to drill down to unread messages. 
  • Direct messages: see a compact list of all your 1:1 and group messages, including pinned conversations at the top of the list. 
  • Spaces: see a compact list of all your spaces, including pinned conversations at the top of the list. 
  • Mentions: helps you easily find messages from conversations and spaces where you’ve been mentioned. 
Introducing a new mobile experience for Google Chat


Getting started 


Rollout pace 

Android & iOS: 

Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

Updates to the Google Drive scanner on Android & iOS devices

What’s changing

For years, users have had the ability to scan physical documents, such as a receipt or passport, using the Google Drive app on Android devices. And earlier this year, we added additional functionality to recommend relevant title suggestions for scanned documents by leveraging machine learning. 

Today, we’re introducing additional enhancements to the Drive scanner on Android devices, which now powers the Google Pixel camera and includes improvements to the scanner experience when capturing content. Specifically, you’ll notice: 
  • Automatic capture to help you get the best scan quickly 
  • Camera viewfinder that helps you position your document for the highest quality scan 
  • The option to import from your camera roll 
  • A faster way to initialize a scan with a new scanner button 
Android Scanner

We’re also expanding the Google Drive scanner and title suggestion feature to iOS devices. Now, when using your iOS phone or tablet, you can easily scan and digitally organize physical documents, crop them if needed, and receive relevant title suggestions based on machine learning. 
iOS Scanner


Getting started

  • Admins: There is no admin control for this feature. 
  • End users: 
    • Open the Drive app on your Android device > scan a document via the camera icon or scan a document via the Scan button under the “+” icon > assess/adjust the automatic cropping > scan multiple pages in a session (if needed) > apply filters > save to Drive. 
    • Open the Drive app on your iOS device > scan a document via the camera icon or scan a document via the Scan button under the “+” icon > > scan multiple pages in a session (if needed) > click on scan to apply filters or crop as needed > save to Drive. 
    • Note: Title suggestions are only available in the US. 
    • Visit the Help Center to learn more about scanning documents with Google Drive. 

Rollout pace

iOS: 
Android: 
  •  This feature is now available 

Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

Expanding message bubbles in Google Chat to iOS devices

What’s changing

In September, we introduced message bubbles in Google Chat on web and Android, enabling users to more easily differentiate incoming versus outgoing messages in the Chat message stream. Today, we’re excited to announce the expansion of message bubbles to iOS devices. 

On your phone or tablet: 
  • Each incoming message will have an independent message bubble aligned to one side with a solid color background 
  • Each outgoing message will have an independent message bubble aligned to the other side with a different color background 
Expanding message bubbles in Google Chat to iOS devices


Getting started 

  • Admins and end users: No action required. You’ll automatically see these updates in your web and mobile experience over the next several weeks. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

Updates for managing iOS devices: user enrollment is now supported; purchase and distribute apps using the Apple Volume Purchase program

What’s changing 

We’re expanding mobile device enrollment options for iOS devices to include user enrollment. User enrollment separates work and personal data on iOS devices, giving admins control over Workspace data on the device while users retain privacy over their personal data. 


Additionally, admins can use the Apple Volume Purchase Program (VPP) to purchase and disturbed apps in bulk to user-enrolled iOS devices in their organization. 


Who’s impacted 

Admins and end users 


Why you’d use it 

Managing how Workspace data is accessed is a cornerstone of security. The new user enrollment option ensures end users can keep their personal data separate from their work data, while admins can ensure their users are using and accessing apps appropriately. 


Using the VPP, admins can efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform.


Getting started

Admins: 
  • Volume Purchasing Program:
    • To begin, admins need to access Apple’s volume purchasing program with their Business Manager credentials. Through the VPP, admins can purchase app licenses that can be distributed to their employee’s devices in bulk. 

From the Apple Business Manager, you can purchase app licenses in bulk.


Once purchased, admins will need to download the content token, which needs to be uploaded into the Admin console.


VPP tokens can be uploaded in the Admin console at Devices > Mobile and endpoints > iOS settings > Apple Volume Purchase Program (VPP).


For complete instructions, use this Help Center about distributing iOS apps with Apple VPP and applying settings for iOS devices.

  • End users:

The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.




Rollout pace


Availability

  • Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers

Resources




1:1 video calling in the Google Meet mobile app is now available

What’s changing

You can now make cloud-encrypted 1:1 video calls to other users in your organization using the Meet mobile app. Previously, you had to create a meeting link ahead of time, which could then be shared in a calendar invite, chat, or email. Now you can place a Meet call on your mobile app directly to a colleague, ringing their mobile device. Within the call, you’ll also have access to the latest Meet features including in-meeting chat, virtual backgrounds and visual effects, live closed captions, and more depending on your Workspace edition. 
1:1 video calling in the Google Meet mobile app is now available

Getting started 

  • Admins: This feature will be ON by default and can only be turned OFF by turning off Meet meetings and calls for your organization. 
    • Alternatively, you can deploy the Google Meet (Original) app from Google Play or the App Store to managed devices if you do not wish for users to have calling capabilities (outbound and inbound calls). 
    • Note: We will introduce admin controls to restrict inbound calls next year. We’ll provide an update here on the Workspace Updates Blog when more information is available. 
    • If you have legacy calling enabled for your users, they will have access to features previously found in Duo (group calls, messages, moments, family mode, etc.) if they have not upgraded to the new Meet app. 
  • End users: 
    • Meet calls do not include legacy calling features previously found in Duo (group calls, messages, moments, family mode, knock knock) but those continue to be available if you have not upgraded to the new Meet app and are using legacy calling. 
    • Visit the Help Center to learn how to make Meet Calls with Google Meet and to learn about the new Google Meet app. 

Rollout pace 

iOS: 

Android: 

Availability 

  • Available to all Google Workspace customers 

Resources 

Client-side encryption in Gmail is now available on mobile devices

What’s changing 

We’re expanding client-side encryption in Gmail to Android and iOS devices, so you can read and write encrypted messages directly from your device. This allows your users to work with your most sensitive data from anywhere on their mobile devices while adhering to compliance and regulatory requirements. The Gmail mobile apps support encrypted mail natively, so users don't need to download multiple apps, or navigate to an external portal, to access their encrypted messages. 


While Workspace encrypts data at rest and in transit by using secure-by-design cryptographic libraries, client-side encryption ensures that you have sole control over encryption keys and access to your data. Client-side encryption ensures sensitive data in the email body and attachments are indecipherable to Google servers — you retain control over encryption keys and the identity service to access those keys. For more information, check out our original announcement and the Workspace blog.


Getting started

  • Admins: Admin will need to enable the Android and iOS clients in the CSE admin interface in order for users to have access. This can be done in the Admin Console by going to Security > Access and data control > Client-side encryption > Identity provider configuration. 
  • End users: To add client-side encryption to any message, click the lock icon and select additional encryption, and compose your message and add attachments as normal. Visit the Help Center to learn more about using client-side encryption for Gmail.



Adding Gmail translation to mobile devices

What’s changing

For years, our users have conveniently translated emails in Gmail on the web to over 100 languages. Starting today, we’re excited to announce a native translation integration within the Gmail mobile app that will enable you to seamlessly communicate in a wide range of languages. 

To translate messages on mobile, simply select “Translate” on the dismissible banner and choose your preferred language. 
Adding Gmail translation to mobile devices

Who’s impacted 

End users 


Why it matters 

This highly requested feature will help users read and understand a conversation in any language. 


Additional details 

A new dismissible banner appears when the content language of a message is different from the “Google.com Mail display language” in your account settings. You can also choose to have Gmail always translate or never translate specific languages. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • To translate a message, click the “Translate” option at the top of your email. 
    • If you dismiss the translation option, the option will appear again the next time the content language of an email doesn't match the set “Google.com Mail display language”. 
    • You can also turn off this setting, which never shows the banner again for a specific language, by accepting the prompt (“Don’t translate [language] again”) that appears when you dismiss the banner, or by selecting "Don't translate [language] again" from the translation settings menu. 
    • If a user has explicitly opt-ed out of translation (as stated above) or the system did not detect another language, you can manually translate a message through the three dot menu. 
    • Visit the Help Center to learn more about translating Gmail messages. 

Rollout pace 

Android: 
iOS: 

Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources