Tag Archives: Education Edition

Automatically save your response progress in Google Forms: Beta available for Google Workspace for Education customers

What’s changing 

Next week, we’re launching draft responses for Google Forms in beta. When responding to a Google Form, Quiz or Quiz assignment in Classroom while signed into your Google Workspace account, your progress will automatically be saved as a draft for 30 days from your last edit or until the form is completed. 

This beta is only available to Google Workspace for Education customers. Admins can use this form to express interest in participating in the beta



Who’s impacted 

Admins and end users 

Why it’s important 

With this new feature, you won't have to start over if you can't complete a form or quiz in one sitting, if you want to switch between multiple devices, or if your internet connection cuts out before your answers have been submitted. 

Additional details 

Note that during the beta, Forms will only automatically save your progress as a draft for users in your domain when they’re signed in to their Google Workspace for Education account. 


Data location requirements 
In order to participate in the beta, your domain cannot have data location requirements. To determine if you have data regions, use this Help Center article regarding geographic location for your data


Feature availability 
While this beta is only available for Google Workspace for Education customers, this feature will be made available to all Google Workspace customers later this year. We’ll provide an update on the Workspace Updates blog when this feature becomes generally available. 

Getting started 

  • Admins: Google Workspace for Education admins can use this form to express interest in joining the Draft Responses Beta for Google Forms. You’ll be notified via email once accepted into the beta and when the beta becomes available. 
  • End users: No action required. Once the beta starts, your draft responses will automatically be saved when logged in to your Google account. To view your drafted responses, simply reopen the form link when logged in to your Google account. 

Availability 

  • Available to Google Workspace for Education Fundamentals, Education Plus, Education Standard, and Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Frontline, and Nonprofits customers 

Resources 

Introducing Google Workspace for Education

What’s changing 

We’re excited to announce that G Suite for Education is now Google Workspace for Education. We hope that this change will provide you greater choice and flexibility in selecting the best tools to empower your institution. As part of this change, Google Workspace for Education will now be available in four distinct editions instead of just two: 
  • Google Workspace for Education Fundamentals is the new name for G Suite for Education. It will continue to be free to qualifying schools and universities. If you’re currently using this edition, you won't see any changes besides a new name and new features. Learn more
  • Google Workspace for Education Standard is a new option that builds on Education Fundamentals to provide institutions with enhanced security. Learn more
  • Teaching and Learning Upgrade is a new option that builds on Education Fundamentals or Education Standard to offer advanced video communication capabilities, enriched class experiences in Classroom, and tools that guide critical thinking and academic integrity. Learn more
  • Google Workspace for Education Plus is the new name for G Suite Enterprise for Education. This includes all features from Education Fundamentals, Education Standard, the Teaching and Learning upgrade, and more. Learn more

In addition to these changes, we’re updating our storage policies. See more details below. 



Who’s impacted 

Admins 


Why it’s important 

More than 170 million students and educators worldwide rely on our suite of tools. With the launch of Google Workspace for Education, everything you need to teach, learn, connect, and share will remain all in one place, accessible from anywhere on any device. It will also include all the products you already use, like Google Classroom, Meet, Gmail, Calendar, Drive, Docs, Sheets, Slides, and many more. 

We hope the new offerings help us meet the diverse needs of institutions around the globe, from Pre-K to PhD. 


Additional details 

Introducing a new storage policy 
Google has traditionally offered unlimited storage to qualifying schools and universities for free. In July 2022, we'll implement a new pooled storage model for all Google Workspace for Education editions. 

We remain committed to providing all institutions around the world with a best-in-class experience, including ample free storage to support quality educational experiences. The new storage model will provide schools and universities with a baseline of 100TB of pooled cloud storage shared across all of their users—more than enough storage for over 100 million docs, 8 million presentations or 400,000 hours of video. To empower admins to adapt to this model and optimize their storage, we will provide tools to identify and manage how storage is used and allocated far in advance of the policy going into effect. 

You don't need to do anything today, and this updated storage model will impact less than 1% of institutions. We will contact impacted institutions by email in the coming weeks to discuss a range of options for getting the storage they need. For details on how to prepare for this upcoming change or to learn more about how you’ll be able to increase the storage pool for your institution, please visit our Help Center


Getting started 

  • Admins: 
  • End users: Users will automatically get the features in their new edition. 

Rollout pace 

  • Google Workspace Education Fundamentals and Education Plus are available today. Institutions will be able to purchase Education Standard and the Teaching and Learning Upgrade starting April 14, 2021. 
  • The new storage policy will go into effect for existing customers on all Google Workspace for Education editions in July 2022. 

Availability 

  • Applicable to Google Workspace for Education Fundamentals (formerly known as G Suite for Education) and Google Workspace for Education Plus (formerly known as G Suite Enterprise for Education) customers 
  • Not applicable to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, and Nonprofits customers 

Resources 

Turn Google Meet Quick access on or off from Google Calendar

Quick launch summary 

Meeting organizers in G Suite for Education and Enterprise for Education domains can now turn Quick access on or off for a meeting from the event in Google Calendar. The Quick access setting helps organizers control if participants must ask to join the video meeting. By adding controls to calendar events, organizers can configure the setting appropriately in advance of the meeting. Previously, the setting could only be controlled via the Host controls menu during the meeting. 

As announced last week, the Quick access setting is now “sticky” for recurring meetings. That means that if you change the setting—either before the meeting via Google Calendar or during the meeting via in-call settings—it will be saved for any future meetings that use the same meeting code. 
Control Quick access from the event in Google Calendar 


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Quick access is turned ON by default for all meetings. It can be turned off or on for each meeting, and any changes will be saved for future meetings that use the same meeting code. Visit our Help Center to learn more about Quick access

Rollout pace 

Availability 

  • Available to G Suite for Education and Enterprise for Education customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, and Nonprofits customers 

Resources 

Some Google Meet settings now “sticky” for Education users

Quick launch summary 

Based on your feedback, we’re changing the behavior of some Google Meet settings for G Suite for Education and Enterprise for Education customers. Specifically, certain settings are now “sticky.” This means that if you turn them on or off during a meeting, they will be saved for any future meetings that use the same meeting code. Previously, all settings would return to their default state whenever a meeting was restarted. 

This change will apply to these settings: 


Settings are saved for each meeting code, not per user 

Any changes will only be saved for the specific meeting code, and will not affect other meetings that the user owns with a different meeting code. Additionally, if you change these settings in a one-time, nicknamed, or instant meeting, the settings will not be saved, and will return to their default state after the meeting ends. Scenarios when meetings have the same meeting code include: 
  • Some recurring meetings (including recurring meetings scheduled via Google Calendar) 
  • A meeting owner joins, exits, then rejoins the same meeting 


Getting started 

Rollout pace 

Availability 

  • Available to G Suite Education and Enterprise for Education customers Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, and Nonprofits customers 

Resources 

Google Meet attendance reports available now for education meetings

Update

[October 12, 2020]: This rollout for this feature is now complete.
-
[September 29, 2020]: The rollout for this feature is currently paused while we evaluate performance. We apologize for the delay — we’ll provide an update here when rollout resumes.

What’s changing 

Organizers of G Suite Enterprise for Education meetings will now receive an attendance report via email once the meeting is over. Attendance reports will be generated for web or mobile meetings with at least five (and no more than 250) participants and will contain the following information for each:
  • Participant’s name 
  • Participant’s email 
  • Length of time a participant was on the call, including when they joined and exited 
Once a meeting is finished, you’ll receive an attendance report via email.

The attendance report contains the names, email addresses, and duration of time participants were in the meeting.


Students who have the ability to create meetings will receive attendance reports as well. 

Who’s impacted 

End users 

Why you’d use it 

We hope attendance reports will help meeting organizers keep track of who attended their meetings and for how long, which can be challenging during larger meetings or while presenting. 

Additional details 

Recording attendance for ejected or dial-in participants 
We’ll record the attendance of any participants who chose to dial in. The obfuscated phone number and name displayed during the meeting will appear in the attendance report. 

If a meeting participant is ejected and re-admitted to the meeting, you’ll see the time they first joined and the time they last left. The total duration of their attendance will be a sum of their sessions. 

Getting started 

  • Admins: At this time, there is no admin control for this feature. We’re planning to introduce this setting later this year; stay tuned to the G Suite Updates blog to learn when it launches. 
  • End users: There is no end user setting for this feature. Attendance reports will automatically be sent to the meeting host. Visit the Help Center to learn more about attendance tracking

Rollout pace 

Availability 

  • Available to G Suite Enterprise for Education customers only at this time. 
  • Not available to G Suite Essentials, G Suite Basic, G Suite Business, G Suite for Education, G Suite Enterprise, and G Suite for Nonprofits customers. Stay tuned to the G Suite Updates blog for information when this launches to additional customers. 

Resources 

Easily add and manage citations in Google Docs

Quick launch summary 

We’re launching a new feature to help you add, manage, and format academic citations in Google Docs. This will make writing academic papers easier since you won’t have to use add-ons, or copy citations from other tools. 

Using this feature, you can easily insert in-text citations and create a bibliography in the MLA, APA, or Chicago (author-date) styles. Sources types supported include books, book sections, websites, journal articles and newspaper articles. 

Citations tool in Google Docs 

Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers 

Resources 

Improvements to Google Classroom: class links, SIS export, ApSki integration, and more

Quick launch summary 

Today, we announced several new features that will help administrators, teachers, and students be more productive using our tools. See our Google for Education blog to learn more about these features and other upcoming launches in Google for Education

Announced improvements to Google Classroom include: 
  • New to-do widgets: We’re adding a to-do widget for students and a to-review widget for teachers to help keep track of work in Google Classroom. Learn more
  • Join classes via link: Teachers can now send out links to classes, which students can join with a single click. This can help educators share classes anywhere they communicate with students, including in messaging platforms. Learn more
  • Student information systems (SIS) grade export: You can now export grades from Gradebook to your SIS. This can make it easier to keep track of grades in one central location. Learn more
  • Support for new languages: We’re launching Classroom in 10 additional Indian languages. Soon, Classroom will support over 54 languages globally. 
In addition to these improvements, we’re also making other changes: 
  • Assignments now generally available: Assignments will move from beta to general availability. Learn more
  • Applied Digital Skills integration: You can now connect your Google Classroom account with Applied Digital Skills to import classes, student rosters, and assign Applied Digital Skills lessons more seamlessly. Learn more


Who’s impacted 

Admins, teachers, and end users 

Getting started 

Rollout pace 

Availability 

  • Available to all G Suite editions. 

Resources 

Assignments now generally available for G Suite for Education customers

Quick launch summary 

We’re making Assignments generally available as a Core Service for G Suite for Education customers. It was previously available in beta. Assignments is an add-on for your school’s learning management system (LMS), which simplifies the process of creating and grading coursework with flexible, collaborative, and easy-to-use tools. 
  • You can use G Suite for Education tools to optimize your assignment workflows, including: 
  • Distributing personalized Google Drive templates and worksheets to students 
  • Enabling students to submit Google Drive files as assignments 
  • Analyzing student work for plagiarism and fostering authentic writing with originality reports 
  • Providing feedback and grades which sync to your LMS gradebook 
See the Google for Education blog for more information on how Assignments brings the G Suite experience to your LMS. 


Getting started 

  • Admins: Assignments works as a Learning Tools Interoperability (LTI) tool integrated within your LMS. It must be installed or configured in your school's LMS before any instructor or user can start using it. Visit our Help Center to learn more about how to set up Assignments for your organization
  • Instructors and end users: No action needed until Assignments is enabled by an admin. Once enabled, use our Help Center to learn more about how Assignments works

Rollout pace 

Availability 

  • Available to G Suite for Education and G Suite Enterprise for Education customers 
  • Not available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Nonprofits, G Suite Essentials, and G Suite Enterprise Essentials customers 

Resources 

Block Google Meet participants from knocking again

Quick launch summary

We’re making two changes to “knocking” (requesting to join a meeting) in Google Meet to reduce disruptions in education meetings.

First, if a meeting moderator rejects a knock twice from the same participant, the participant will be blocked from knocking again. This means the moderator won’t see any additional knocks from that user for the duration of the existing meeting.


Second, if the moderator ejects a participant, that participant will be unable to:
  • Rejoin the existing meeting (even if they are in-domain or on the calendar invite).
  • Knock to request rejoining the existing meeting.
Previously, when disruptive members were ejected from a meeting, they were able to continue disrupting the meeting by either re-joining or continuously knocking.


Note, if the moderator mistakenly ejects a participant, they can still add that participant to the meeting by manually inviting them. They can use the add person button in the people panel.


Getting started

Admins: There is no admin control for this feature.

End users: This feature will be ON by default. Visit the Help Center to learn more about removing Google Meet participants.

Rollout pace

Availability

  • Available to G Suite for Education and G Suite Enterprise for Education customers
  • Not available to G Suite Essentials, G Suite Enterprise Essentials, G Suite Basic, G Suite Business, G Suite Enterprise and G Suite for Nonprofits customers

Resources

Anonymous users will be blocked from Google Meet for G Suite for Education meetings by default

What’s changing

To increase the privacy of education meetings in Google Meet, anonymous users (users not signed into a Google account) can no longer join meetings organized by anyone with a G Suite for Education or G Suite Enterprise for Education license. This prevents participants from sharing a link publicly to encourage anonymous users to request access.

Who’s impacted

Admins and end users

Why it’s important

Anonymous users can cause disruption to learning by making noise and sharing content, and become a distraction for the meeting organizer when they try to join meetings.

Getting started

Admins: There is no admin for this feature. G Suite for Education admins can request to have this feature disabled to allow anonymous participants to join Google Meet calls by contacting G Suite support to request an exception. This will allow meetings organized by users in their domain to allow anonymous users to join.

End users: This feature will be ON by default. Visit the Help Center to learn more about setting up Meet for distance learning.

Rollout pace

Availability

  • Available to G Suite for Education and G Suite Enterprise for Education customers

Resources