Tag Archives: sheets

Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

gif 1

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet so that employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

still

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

gif 2

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

gif 1

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet so that employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

still

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

gif 2

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

See how companies are using G Suite and Xero to keep their finances on track

As a business leader, whether you’re keeping books up-to-date, sharing data with investors, or connecting with advisors in real-time, combining cloud-based technologies like G Suite and Xero can help you collaborate quickly and securely to keep company financials on target.

Gimme Vending is a great example of a company that’s taking advantage of real-time collaboration. The company specializes in hardware that retrofits dated vending machines to communicate wirelessly with a mobile app. It partners with Acuity Accounting to drive growth. Together, the two use G Suite and Xero to manage Gimme Vending’s financials in the cloud. 

Xero’s deep integrations with G Suite lets you connect directly to Gmail to manage invoices and quotes. And with Xero’s “Smart Lists,” you can filter contacts based on purchase history and location for targeted emails and sales campaigns, or check in on overdue items. You can also more securely export financial reports straight to Sheets and Docs to collaborate and analyze in real-time.

With these integrations Gimme Vending and Acuity Accounting can:

  • Send messages in Gmail directly from Xero to stay up-to-date on the status of documents
  • Push accounting files out of Xero into Sheets and Docs to generate reports quickly
  • Sign in to G Suite through Xero using single sign-on to speed up productivity
  • Use Hangouts to serve clients nationwide

GIF

Now, Gimme Vending can more securely manage their books and speed up investor reporting. “Thanks to Google Docs, we’ve been able to provide confidential data and financial reports to investors almost immediately, and manage who has access just as quickly,” says Cory Hewett, CEO of Gimme Vending.

To learn more about how your business can use Xero and G Suite to track and improve your bottom line, sign up for this free webinar on March 29, 2017 at 1pm ET / 10am PT.

See how companies are using G Suite and Xero to keep their finances on track

As a business leader, whether you’re keeping books up-to-date, sharing data with investors, or connecting with advisors in real-time, combining cloud-based technologies like G Suite and Xero can help you collaborate quickly and securely to keep company financials on target.

Gimme Vending is a great example of a company that’s taking advantage of real-time collaboration. The company specializes in hardware that retrofits dated vending machines to communicate wirelessly with a mobile app. It partners with Acuity Accounting to drive growth. Together, the two use G Suite and Xero to manage Gimme Vending’s financials in the cloud. 

Xero’s deep integrations with G Suite lets you connect directly to Gmail to manage invoices and quotes. And with Xero’s “Smart Lists,” you can filter contacts based on purchase history and location for targeted emails and sales campaigns, or check in on overdue items. You can also more securely export financial reports straight to Sheets and Docs to collaborate and analyze in real-time.

With these integrations Gimme Vending and Acuity Accounting can:

  • Send messages in Gmail directly from Xero to stay up-to-date on the status of documents
  • Push accounting files out of Xero into Sheets and Docs to generate reports quickly
  • Sign in to G Suite through Xero using single sign-on to speed up productivity
  • Use Hangouts to serve clients nationwide

GIF

Now, Gimme Vending can more securely manage their books and speed up investor reporting. “Thanks to Google Docs, we’ve been able to provide confidential data and financial reports to investors almost immediately, and manage who has access just as quickly,” says Cory Hewett, CEO of Gimme Vending.

To learn more about how your business can use Xero and G Suite to track and improve your bottom line, sign up for this free webinar on March 29, 2017 at 1pm ET / 10am PT.

Powering enterprise productivity and secure collaboration with major updates to G suite

The promise of the cloud has always been to offer flexibility, access and security at a scale that’s unimaginable in legacy enterprise productivity solutions. Your data and applications offer the most value when they live in a connected cloud, and when combined with Google’s machine intelligence, they offer insights that can move your business beyond productivity.

In order for Google to deliver on this cloud promise, we must not only meet enterprise companies where they are today in terms of security, compliance, and connectivity standards — but also raise the bar for what’s possible with our advanced machine intelligence capabilities. That’s why we introduced G Suite. In the past year, we’ve launched more than 300 features and updates to help customers reach their cloud potential. And today, at Google Cloud Next, we announced the next generation of our collaboration and communication tools, designed to help our customers take it to the next level:

  • A Google Drive tailor-made for the enterprise
  • An evolved Hangouts purpose-built for teams: Hangouts Meet and Hangouts Chat
  • An Add-ons platform to integrate Gmail with the applications customers use every day
  • @meet, a machine learning-powered bot that uses natural language to schedule meetings

Introducing Team Drives and fresh features for enterprises in Drive

Since the launch of Google Drive, we’ve focused on making it simple for people to easily store, share and access their files. With more than 800 million active users on the Drive platform, we’re thrilled to see Drive delivering on this promise. These days, we’re focused on ensuring Drive addresses the unique needs of our enterprise customers, like compliance, data security and file ownership when teams change.

Today, we announced key enhancements in Drive to do just that:

  • Team Drives work the way people in enterprises do: in groups, not just as individuals. Team Drives enable teams to simply and securely manage permissions, ownership, and file access for an organization. Team Drives are generally available today for G Suite Business, Education, and Enterprise customers.
  • Drive File Stream allows employees to access tremendous amounts of cloud storage content directly from their desktops, without requiring a sync or monopolizing hard drive space. G Suite customers can apply for the Early Adopter Program (EAP) today.
  • Google Vault for Drive gains additional controls so admins can manage retention and legal hold policies. Google Vault for Drive is generally available today for G Suite Business, Education and Enterprise customers.
  • AppBridge, a partner that we’ve worked with closely for years, will be joining the G Suite team. We’re welcoming AppBridge to help our largest customers manage some of their most complex data migrations to Drive. 

Team Drives

Reimagining Hangouts and better brainstorming with Jamboard

We’re passionate about finding the best way for teams to work together and communicate, especially at large companies with workers around the world. Our customers have told us it should be effortless for them to connect over video and that chat should be more collaborative, which is why today we’re evolving Hangouts to focus on two new experiences: Hangouts Meet and Hangouts Chat.

Hangouts Meet is a new video meeting experience designed to make meetings frictionless. Up to 30 people can join a meeting within seconds — no downloads or browser plugins required, and it integrates with G Suite so you can present files natively. Anyone can join from any Android of iOS device, and a dial-in phone number for each meeting helps connect employees who are on the road without wifi/data. Meet is generally available today and will gradually roll out to all G Suite customers over the next few weeks.

Hangouts

Hangouts Chat offers teams a new way to connect with each other in virtual rooms, so they can keep work moving forward, even when they can’t meet face to face. With deep integrations with G Suite, teams can embed content right in the conversation, so they can interact and discuss items from Docs, Sheets, Slides, Calendar and other files. We also designed Chat to integrate with a wide set of enterprise tools, and we’re working with companies like Asana, Box and Zendesk to seamlessly integrate existing workflows into Chat. G Suite customers can apply to try Chat through the EAP.

Chat GIF

Lastly, we introduced Jamboard in the early adopter program last fall to help teams move real-time collaboration upstream in the creative process. Today, we announced that Jamboard will enter general availability this May at a price of $4999 plus a $600 annual management and support fee (discounted to $300 for your first year if you purchase by Sept. 30, 2017). Interested customers can sign up to be notified when Jamboard is available to order.

Jamboard

Integrating G Suite with services that businesses use every day

We built G Suite to be a workforce platform, not just a set of apps. Just as our apps work well together, they also need to work well with other services that employees rely on in their workflows. This is why we provide ways to integrate across our suite in Drive, Docs, Sheets, Slides and Cloud Search. Today, we continue this effort by introducing Gmail Add-ons, a new way to integrate powerful enterprise workflows with Gmail; uniquely, our Add-ons are triggered by the context of the email.

Add-ons make it easy for developers to bring third-party applications into Gmail. Developers simply write an integration once, and it will work in the Gmail apps on Android, iOS and the web right away. Gmail users will be able to install Add-ons via the G Suite Marketplace later this year. Intuit, Salesforce and ProsperWorks are already working on Gmail Add-ons, and we encourage other interested developers to sign up today for our Developer Preview.

Intuit

Last fall, we announced efforts with Salesforce to build tighter integrations with G Suite apps, and starting today, businesses can use Edit Opportunities in Google Sheets to save time. Sales reps can simply sync a Salesforce Opportunity List View to Sheets to bulk edit data, and the changes are synced automatically to Salesforce, no upload required. This integration supports business logic and validation rules and even lets sales reps use Explore in Sheets to help answer natural language questions.

Moving beyond productivity with Google’s machine intelligence

Beyond meeting enterprise needs, we have been looking to the future by regularly adding machine intelligence innovations throughout our G Suite products. For example, Explore in Sheets lets you skip complex formulas and ask questions in a natural language, Calendar Find a Time intelligently avoids scheduling conflicts and suggests alternatives, and Quick Access in Drive (which starting today also works with Team Drives on iOS and Android devices, and is coming soon to the web) uses context to automatically surface the most relevant files you need.

And we’re using this machine intelligence to fix daily frustrations like scheduling meetings, too. Today, as a part of Hangouts Chat, we introduced @meet, an intelligent bot that automates the scheduling of meetings. With all of the variables and options, this can be a tedious task for people to perform, but it’s simple for the bot. @meet will be available for customers that sign up for the EAP of  Hangouts Chat.

bot image

Learn more

Today marks our continued commitment to moving enterprises beyond productivity. To learn more, you can read about the announcements for Drive, Hangouts, and Gmail Add-ons. If you’re a G Suite customer, we encourage you to sign up for the Drive File Stream and Hangouts Chat EAPs.

Source: Gmail Blog


Powering enterprise productivity and secure collaboration with major updates to G suite

The promise of the cloud has always been to offer flexibility, access and security at a scale that’s unimaginable in legacy enterprise productivity solutions. Your data and applications offer the most value when they live in a connected cloud, and when combined with Google’s machine intelligence, they offer insights that can move your business beyond productivity.

In order for Google to deliver on this cloud promise, we must not only meet enterprise companies where they are today in terms of security, compliance, and connectivity standards — but also raise the bar for what’s possible with our advanced machine intelligence capabilities. That’s why we introduced G Suite. In the past year, we’ve launched more than 300 features and updates to help customers reach their cloud potential. And today, at Google Cloud Next, we announced the next generation of our collaboration and communication tools, designed to help our customers take it to the next level:

  • A Google Drive tailor-made for the enterprise
  • An evolved Hangouts purpose-built for teams: Hangouts Meet and Hangouts Chat
  • An Add-ons platform to integrate Gmail with the applications customers use every day
  • @meet, a machine learning-powered bot that uses natural language to schedule meetings

Introducing Team Drives and fresh features for enterprises in Drive

Since the launch of Google Drive, we’ve focused on making it simple for people to easily store, share and access their files. With more than 800 million active users on the Drive platform, we’re thrilled to see Drive delivering on this promise. These days, we’re focused on ensuring Drive addresses the unique needs of our enterprise customers, like compliance, data security and file ownership when teams change.

Today, we announced key enhancements in Drive to do just that:

  • Team Drives work the way people in enterprises do: in groups, not just as individuals. Team Drives enable teams to simply and securely manage permissions, ownership, and file access for an organization. Team Drives are generally available today for G Suite Business, Education, and Enterprise customers.
  • Drive File Stream allows employees to access tremendous amounts of cloud storage content directly from their desktops, without requiring a sync or monopolizing hard drive space. G Suite customers can apply for the Early Adopter Program (EAP) today.
  • Google Vault for Drive gains additional controls so admins can manage retention and legal hold policies. Google Vault for Drive is generally available today for G Suite Business, Education and Enterprise customers.
  • AppBridge, a partner that we’ve worked with closely for years, will be joining the G Suite team. We’re welcoming AppBridge to help our largest customers manage some of their most complex data migrations to Drive. 

Team Drives

Reimagining Hangouts and better brainstorming with Jamboard

We’re passionate about finding the best way for teams to work together and communicate, especially at large companies with workers around the world. Our customers have told us it should be effortless for them to connect over video and that chat should be more collaborative, which is why today we’re evolving Hangouts to focus on two new experiences: Hangouts Meet and Hangouts Chat.

Hangouts Meet is a new video meeting experience designed to make meetings frictionless. Up to 30 people can join a meeting within seconds — no downloads or browser plugins required, and it integrates with G Suite so you can present files natively. Anyone can join from any Android of iOS device, and a dial-in phone number for each meeting helps connect employees who are on the road without wifi/data. Meet is generally available today and will gradually roll out to all G Suite customers over the next few weeks.

Hangouts

Hangouts Chat offers teams a new way to connect with each other in virtual rooms, so they can keep work moving forward, even when they can’t meet face to face. With deep integrations with G Suite, teams can embed content right in the conversation, so they can interact and discuss items from Docs, Sheets, Slides, Calendar and other files. We also designed Chat to integrate with a wide set of enterprise tools, and we’re working with companies like Asana, Box and Zendesk to seamlessly integrate existing workflows into Chat. G Suite customers can apply to try Chat through the EAP.

Chat GIF

Lastly, we introduced Jamboard in the early adopter program last fall to help teams move real-time collaboration upstream in the creative process. Today, we announced that Jamboard will enter general availability this May at a price of $4999 plus a $600 annual management and support fee (discounted to $300 for your first year if you purchase by Sept. 30, 2017). Interested customers can sign up to be notified when Jamboard is available to order.

Jamboard

Integrating G Suite with services that businesses use every day

We built G Suite to be a workforce platform, not just a set of apps. Just as our apps work well together, they also need to work well with other services that employees rely on in their workflows. This is why we provide ways to integrate across our suite in Drive, Docs, Sheets, Slides and Cloud Search. Today, we continue this effort by introducing Gmail Add-ons, a new way to integrate powerful enterprise workflows with Gmail; uniquely, our Add-ons are triggered by the context of the email.

Add-ons make it easy for developers to bring third-party applications into Gmail. Developers simply write an integration once, and it will work in the Gmail apps on Android, iOS and the web right away. Gmail users will be able to install Add-ons via the G Suite Marketplace later this year. Intuit, Salesforce and ProsperWorks are already working on Gmail Add-ons, and we encourage other interested developers to sign up today for our Developer Preview.

Intuit

Last fall, we announced efforts with Salesforce to build tighter integrations with G Suite apps, and starting today, businesses can use Edit Opportunities in Google Sheets to save time. Sales reps can simply sync a Salesforce Opportunity List View to Sheets to bulk edit data, and the changes are synced automatically to Salesforce, no upload required. This integration supports business logic and validation rules and even lets sales reps use Explore in Sheets to help answer natural language questions.

Moving beyond productivity with Google’s machine intelligence

Beyond meeting enterprise needs, we have been looking to the future by regularly adding machine intelligence innovations throughout our G Suite products. For example, Explore in Sheets lets you skip complex formulas and ask questions in a natural language, Calendar Find a Time intelligently avoids scheduling conflicts and suggests alternatives, and Quick Access in Drive (which starting today also works with Team Drives on iOS and Android devices, and is coming soon to the web) uses context to automatically surface the most relevant files you need.

And we’re using this machine intelligence to fix daily frustrations like scheduling meetings, too. Today, as a part of Hangouts Chat, we introduced @meet, an intelligent bot that automates the scheduling of meetings. With all of the variables and options, this can be a tedious task for people to perform, but it’s simple for the bot. @meet will be available for customers that sign up for the EAP of  Hangouts Chat.

bot image

Learn more

Today marks our continued commitment to moving enterprises beyond productivity. To learn more, you can read about the announcements for Drive, Hangouts, and Gmail Add-ons. If you’re a G Suite customer, we encourage you to sign up for the Drive File Stream and Hangouts Chat EAPs.

Source: Google Cloud


Powering enterprise productivity and secure collaboration with major updates to G suite

The promise of the cloud has always been to offer flexibility, access and security at a scale that’s unimaginable in legacy enterprise productivity solutions. Your data and applications offer the most value when they live in a connected cloud, and when combined with Google’s machine intelligence, they offer insights that can move your business beyond productivity.

In order for Google to deliver on this cloud promise, we must not only meet enterprise companies where they are today in terms of security, compliance, and connectivity standards — but also raise the bar for what’s possible with our advanced machine intelligence capabilities. That’s why we introduced G Suite. In the past year, we’ve launched more than 300 features and updates to help customers reach their cloud potential. And today, at Google Cloud Next, we announced the next generation of our collaboration and communication tools, designed to help our customers take it to the next level:

  • A Google Drive tailor-made for the enterprise
  • An evolved Hangouts purpose-built for teams: Hangouts Meet and Hangouts Chat
  • An Add-ons platform to integrate Gmail with the applications customers use every day
  • @meet, a machine learning-powered bot that uses natural language to schedule meetings

Introducing Team Drives and fresh features for enterprises in Drive

Since the launch of Google Drive, we’ve focused on making it simple for people to easily store, share and access their files. With more than 800 million active users on the Drive platform, we’re thrilled to see Drive delivering on this promise. These days, we’re focused on ensuring Drive addresses the unique needs of our enterprise customers, like compliance, data security and file ownership when teams change.

Today, we announced key enhancements in Drive to do just that:

  • Team Drives work the way people in enterprises do: in groups, not just as individuals. Team Drives enable teams to simply and securely manage permissions, ownership, and file access for an organization. Team Drives are generally available today for G Suite Business, Education, and Enterprise customers.
  • Drive File Stream allows employees to access tremendous amounts of cloud storage content directly from their desktops, without requiring a sync or monopolizing hard drive space. G Suite customers can apply for the Early Adopter Program (EAP) today.
  • Google Vault for Drive gains additional controls so admins can manage retention and legal hold policies. Google Vault for Drive is generally available today for G Suite Business, Education and Enterprise customers.
  • AppBridge, a partner that we’ve worked with closely for years, will be joining the G Suite team. We’re welcoming AppBridge to help our largest customers manage some of their most complex data migrations to Drive. 

Team Drives

Reimagining Hangouts and better brainstorming with Jamboard

We’re passionate about finding the best way for teams to work together and communicate, especially at large companies with workers around the world. Our customers have told us it should be effortless for them to connect over video and that chat should be more collaborative, which is why today we’re evolving Hangouts to focus on two new experiences: Hangouts Meet and Hangouts Chat.

Hangouts Meet is a new video meeting experience designed to make meetings frictionless. Up to 30 people can join a meeting within seconds — no downloads or browser plugins required, and it integrates with G Suite so you can present files natively. Anyone can join from any Android of iOS device, and a dial-in phone number for each meeting helps connect employees who are on the road without wifi/data. Meet is generally available today and will gradually roll out to all G Suite customers over the next few weeks.

Hangouts

Hangouts Chat offers teams a new way to connect with each other in virtual rooms, so they can keep work moving forward, even when they can’t meet face to face. With deep integrations with G Suite, teams can embed content right in the conversation, so they can interact and discuss items from Docs, Sheets, Slides, Calendar and other files. We also designed Chat to integrate with a wide set of enterprise tools, and we’re working with companies like Asana, Box and Zendesk to seamlessly integrate existing workflows into Chat. G Suite customers can apply to try Chat through the EAP.

Chat GIF

Lastly, we introduced Jamboard in the early adopter program last fall to help teams move real-time collaboration upstream in the creative process. Today, we announced that Jamboard will enter general availability this May at a price of $4999 plus a $600 annual management and support fee (discounted to $300 for your first year if you purchase by Sept. 30, 2017). Interested customers can sign up to be notified when Jamboard is available to order.

Jamboard

Integrating G Suite with services that businesses use every day

We built G Suite to be a workforce platform, not just a set of apps. Just as our apps work well together, they also need to work well with other services that employees rely on in their workflows. This is why we provide ways to integrate across our suite in Drive, Docs, Sheets, Slides and Cloud Search. Today, we continue this effort by introducing Gmail Add-ons, a new way to integrate powerful enterprise workflows with Gmail; uniquely, our Add-ons are triggered by the context of the email.

Add-ons make it easy for developers to bring third-party applications into Gmail. Developers simply write an integration once, and it will work in the Gmail apps on Android, iOS and the web right away. Gmail users will be able to install Add-ons via the G Suite Marketplace later this year. Intuit, Salesforce and ProsperWorks are already working on Gmail Add-ons, and we encourage other interested developers to sign up today for our Developer Preview.

Intuit

Last fall, we announced efforts with Salesforce to build tighter integrations with G Suite apps, and starting today, businesses can use Edit Opportunities in Google Sheets to save time. Sales reps can simply sync a Salesforce Opportunity List View to Sheets to bulk edit data, and the changes are synced automatically to Salesforce, no upload required. This integration supports business logic and validation rules and even lets sales reps use Explore in Sheets to help answer natural language questions.

Moving beyond productivity with Google’s machine intelligence

Beyond meeting enterprise needs, we have been looking to the future by regularly adding machine intelligence innovations throughout our G Suite products. For example, Explore in Sheets lets you skip complex formulas and ask questions in a natural language, Calendar Find a Time intelligently avoids scheduling conflicts and suggests alternatives, and Quick Access in Drive (which starting today also works with Team Drives on iOS and Android devices, and is coming soon to the web) uses context to automatically surface the most relevant files you need.

And we’re using this machine intelligence to fix daily frustrations like scheduling meetings, too. Today, as a part of Hangouts Chat, we introduced @meet, an intelligent bot that automates the scheduling of meetings. With all of the variables and options, this can be a tedious task for people to perform, but it’s simple for the bot. @meet will be available for customers that sign up for the EAP of  Hangouts Chat.

bot image

Learn more

Today marks our continued commitment to moving enterprises beyond productivity. To learn more, you can read about the announcements for Drive, Hangouts, and Gmail Add-ons. If you’re a G Suite customer, we encourage you to sign up for the Drive File Stream and Hangouts Chat EAPs.

Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called "Automating internal processes using Apps Script and APIs for Docs editors," that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called "Automating internal processes using Apps Script and APIs for Docs editors," that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Source: Google Cloud


Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called "Automating internal processes using Apps Script and APIs for Docs editors," that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Source: Google Cloud