Tag Archives: Scheduled Release

A revamped home for all your G Suite apps

Quick launch summary

You can see a list of all the core G Suite apps enabled for your organization in the User Dashboard at gsuite.google.com/dashboard. After a recent redesign, this page is now better-looking and easier to navigate, with a search bar that allows users to quickly find apps.

Users will be directed to the User Dashboard after signing the G Suite Terms of Service, but they can also bookmark it for quick access in the future. Visit the Help Center for more information.


Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 9, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 9, 2019

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be ON by default.

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Whitelist and manage domains more easily in the Admin console

Quick launch summary

We’re making a few changes to how G Suite admins manage owned and whitelisted domains in the Admin console. There will be no significant functionality changes, but the interface at Admin console > Account > Domains will be different. Specifically you may notice:

  • A “Manage domains” section. This was previously called “Add/remove domains.”
  • A “Whitelisted domains” section. This was previously called “Whitelisted external domains” and is where you can whitelist domains so your users can more easily collaborate with users in those domains.
  • An updated interface in both of these sections, with options rearranged to make it easier to find and perform common functions.



Use our Help Center to learn more about how to add more domains to your G Suite account or whitelist trusted G Suite domains.

Availability

Rollout details
G Suite editions
The features are available to all G Suite editions.

On/off by default?
This new interface will be ON by default.

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Dark mode now available for Google Keep on web

Quick launch summary 

You can now enable Dark mode for Keep on the web. To activate Dark mode, click Settings (gear icon) in the top bar and select “Enable Dark mode” from the dropdown menu.

Note that Dark mode must be enabled on a per-device basis. You can also enable Dark mode for Keep on Android.

Dark mode is a popular feature that’s frequently requested by Calendar and Keep users. It creates a better viewing experience in low-light conditions by reducing brightness.


Dark mode for Keep on web. 

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions. 

On/off by default? 

  • This feature will be OFF by default and can be enabled in the Keep settings.


Stay up to date with G Suite launches

Improving active account awareness when opening files with multiple sign-ins

Quick launch summary 

We’re making it easier for you to identify which Google account is active when opening and contributing to Docs, Sheets, and Slides files.

When you’re logged into multiple accounts, like switching between your work and personal accounts, it can sometimes be confusing to determine which account is active when opening and collaborating on a Doc, Sheet, or Slide. We’re introducing a new dialogue that better indicates which account is active, and gives you the option to quickly change accounts.

This will help eliminate confusion and ensure you’re using the correct account when contributing to content.


Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions 

On/off by default? 

  • This feature will be ON by default. 

Stay up to date with G Suite launches

Remove or select a custom color for chart borders in Google Sheets

Quick launch summary 

You now have more options for customizing chart borders in Google Sheets. Currently, the default border for a chart is dark gray — now, you can change the border to a custom color or remove the border:

  • Double click on any chart to open the Chart editor and select the Customize tab. 
  • Under Chart style, you can select a border color or select “None” to remove the border. 

The default border is shown on the left, customization options shown on the right. 


We hope this new feature helps you better customize your Sheets.

Availability 

Rollout details 



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be ON by default.


Stay up to date with G Suite launches

Import questions from previously existing forms into a new Google form

What’s changing 

We’re adding the ability to import questions from your existing Google Forms and forms shared with you into a new form.

Who’s impacted 

End users

Why you’d use it 

You’ve told us that the ability to import relevant questions from other forms into a new form is important. For example, educators frequently reuse questions from existing forms or forms shared with them for collaboration by others, to create quizzes. Or you could use this feature to quickly create forms that are distributed on a monthly or quarterly basis, like surveying your employees about workplace amenities.

Previously, it was only possible to do this manually, a process that often took a great deal of time.

How to get started 


  • Admins: No action required. 
  • End users:
    • First, open a form and from the action toolbar on the right, select Import Questions.
    • Then, from the dialogue box, select the form with the questions you want to import.
    • From the right hand sidebar menu, you can: 
      • Import all questions by choosing Select All> Import Questions 
      • Or, you can select specific questions to import and then select Import Questions 


Helpful links 



Availability 

Rollout details



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be available by default.



Stay up to date with G Suite launches

Use groups to control more G Suite apps and settings

What’s changing 

Last year, we announced that you could control access to G Suite apps and services using groups. We’re now expanding what G Suite features you can control using groups. You can now use groups to control default settings for:

  • App Maker database settings 
  • Currents settings (for organizations enrolled in the Currents beta program
  • Directory editability, such as what profile information (e.g. name, birthday, gender, etc.) users can edit 
  • Google Drive and Docs policies for sharing files and link visibility 
  • Google Voice settings (for organizations who have signed up for Google Voice
  • Hangouts Chat history settings and bot installation 
  • YouTube content settings, permissions, and more 


Who’s impacted 

Admins only

Why you’d use it 

Using groups can make G Suite simpler to manage while making sure the right users have access to the right apps, and have the appropriate default settings within those apps. For example, you could use groups to automatically configure G Suite for specific job functions, project teams, specific seniority levels, or geographic locations.

How to get started 




Helpful links 




Availability 

Rollout details 


G Suite editions 
Available to all G Suite editions

On/off by default? 
Group-based controls will be OFF by default and can be enabled at the group level.

Stay up to date with G Suite launches

Changes to the user management interface in the Admin console

What’s changing 

We’re making some changes to the interface you use to manage users in the Admin console. Specifically you may notice the following updates when you go to Admin console > Users:

  • New text buttons for user management. The buttons that appear when you hover over a user in the user list have been changed from icons to text. 
  • New text links to add users. You can now use text buttons at the top of the table. These replace the ‘+’ button that was previously used to add users. 
  • Dynamic table title bar. There are now different options displayed in the table depending on whether you have any rows selected (see image below). 


See below for more details and images of the new interface.

Who’s impacted 

Admins only

Why you’d use it 

These changes will make it easier to find common user management features and therefore manage users more quickly through the Admin console.

How to get started 




Additional details 

New text buttons for user management 

Instead of icon buttons, you’ll now have text buttons to complete common user management functions, such as resetting passwords, renaming users, adding to groups, and more.


New text links to add users 

To add users individually or in bulk, use the text links at the top of the user table. Note that these options change when rows are selected (see ‘dynamic table title bar,’ below).


A new way to add users  

Dynamic table title bar  

Options in the table’s title bar will change when you have user rows selected.


Helpful links 

Help Center: Add and manage users 

Availability 

Rollout details 



G Suite editions 
Available to all G Suite editions

On/off by default? 
This feature will be ON by default.

Stay up to date with G Suite launches

Greater protection and control with three Gmail security tools

What’s changing

We’re making three Gmail security features generally available (GA). The features were previously in beta. Check out the linked announcements for more information on each:

  • Security sandbox, which detects the presence of previously unknown malware in attachments by virtually "executing" them in a private, secure sandbox environment. Learn more.
  • Advanced phishing and malware protection, which provides new controls to place emails into a quarantine, protect against anomalous attachment types, and protect your Google Groups from inbound spoofing emails. Learn more.
  • Gmail confidential mode, which provides built-in information rights management controls in your emails by allowing senders to create expiration dates and revoke previously sent messages. Learn more.

Who’s impacted

Admins and end users

Why you’d use it

When you deploy and manage security tools at scale, you can more effectively protect your users from threats. With these features now in GA, everyone in your organization—from admins to end users—is more secure.

How to get started


  • Admins:
    • Security sandbox: Note: available to G Suite Enterprise and G Suite Enterprise for Education editions only. Find and turn on the beta security sandbox feature at Admin console > Menu > Apps > G Suite > Gmail > Advanced settings. Use our Help Center to find more information on how to detect harmful attachments.
    • Advanced phishing and malware protection: Find and control these features at Admin console > Menu > Apps > G Suite > Gmail > Safety. You’ll find new options for anomalous attachment and groups spoofing protections, and see the quarantine option available for all controls. Use our Help Center to learn more about how to enhance phishing and malware protection.
    • Gmail confidential mode: This feature is on by default so no action is required to get started. To disable the feature, navigate to Admin console > Apps > G Suite > Settings for Gmail > User settings.
  • End users:
    • Security sandbox: No action needed.
    • Advanced phishing and malware protection: No action needed.
    • Gmail confidential mode: Follow the steps in this Help Center article to send and open confidential emails.

Helpful links



Availability

Rollout details

  • Security Sandbox
  • Advanced phishing and malware protection
    • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 25, 2019.
    • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 25, 2019.
  • Gmail confidential mode

G Suite editions

  • Security Sandbox
    • Available to G Suite Enterprise and G Suite Enterprise for Education.
    • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits.
  • Advanced phishing and malware protection
    • Controls are available to all G Suite editions.
    • Chart to view affected emails available is part of the security center and so is available to G Suite Enterprise edition only.
  • Gmail confidential mode:
    • Available to all G Suite editions.

On/off by default?

  • Security sandbox: This feature will be OFF by default and can be enabled at the OU level.
  • Advanced phishing and malware protection: This feature will be ON by default.
  • Gmail confidential mode: This feature will be ON by default.

Stay up to date with G Suite launches

Use security codes to log in where security keys won’t work directly

What’s changing 

We’re adding an option for G Suite users to log in using security codes. A security code is a one-time use code, generated using a security key, that can be used to log in on legacy platforms where security keys aren’t supported directly.

Security codes will be available by default for some users:

  • Users subject to “Any” or “Any except verification codes via text, phone call” 2-Step Verification policies 
  • Users which are not subject to a specific 2-Step Verification policy, but that have chosen to use a security key. 


If you currently use an “only security key” policy and wish to allow security codes, an admin can choose turn security codes on for specific users (see more below).

Find out more about how to select a 2-Step Verification method to enforce here.

Who’s impacted 

Admins and end users

Why you’d use it 

Security keys increase account security significantly. While most modern systems support the use of security keys, some do not. For example, security keys often don’t work with Internet Explorer and Safari, iOS apps, remote desktops, and legacy applications that don’t support FIDO protocols. With this launch, users can now generate a security code with their security key, which can then be used to authenticate their login attempt where the security key itself won’t work.

For example, a user may need to access a web application that federates their Google identity, but only works on Internet Explorer 11. While the browser can’t communicate with a security key directly, the user can open a Chrome browser and generate a security code, which can then be entered in Internet Explorer to gain access to the application.

Security considerations 
Before enabling this new policy, carefully evaluate if your organization needs security codes. Using security keys without security codes helps to provide maximum protection against phishing. However if your organization has important workflows where security keys can’t be used directly, enabling security codes for those situations may help improve your security posture overall. 

How to get started 

Admins:

  • Domains that currently enforce an “only security key” policy can turn on security codes by going to Admin Console > Security > Advanced security settings and selecting “Users may utilize security code”. Use our Help Center to find out more about security codes. Domains that currently enforce other 2-step verification policies will have the feature turned on by default. 

End users:

  • For users in domains which enforce “Any” or “Any except verification codes via text, phone call” 2-Step Verification policies the feature will be enabled by default. 
  • For users in domains which enforce an “only security key” policy, no action is needed until an admin turns the feature on. 
  • Once enabled, when a user who can use security codes navigates to a page which requires a security key, they will see “Having trouble” or “Try another way.” Once they click on one of those options, they will be able to “Get a one-time security code”. This will link to a page that prompts them to enter their security code, and also tells them where to go (https://g.co/sc) to generate a security code if they don’t have one yet. 



Helpful links 

Help Center: Deploy two-step verification and allow security codes 
Help Center: Security controls and two-step verification

Availability 

Rollout details 

  • Rapid Release domains
    • For domains which currently enforce an “Any” or “Any except verification codes via text, phone call” policy, the feature will be enabled for users in a gradual rollout (up to 15 days for feature visibility) starting on June 24, 2019 
    • For domains which enforce an “only security key” policy, the admin console setting to allow users to utilize security codes will appear in the admin console in a gradual rollout (up to 15 days for feature visibility) starting on July 8, 2019. 
  • Scheduled Release domains
    • For domains which currently enforce an “Any” or “Any except verification codes via text, phone call” policy, the feature will be enabled for users in a gradual rollout (up to 15 days for feature visibility) starting on June 24, 2019 
    • For domains which enforce an “only security key” policy, the admin console setting to allow users to utilize security codes will appear in the admin console in a gradual rollout (up to 15 days for feature visibility) starting on July 8, 2019. 


G Suite editions 
Available to all G Suite editions

On/off by default? 

  • Security codes will be ON by default for domains which currently enforce “Any” or “Any except verification codes via text, phone call” 2-Step Verification policies. 
  • Security codes will be OFF by default for domains which currently enforce an “only security key” policy, security codes will be off by default and admins enable them at the domain, OU, or group level.


Stay up to date with G Suite launches