Tag Archives: Scheduled Release

Allow Google Calendar users to book Microsoft Exchange resources

What’s changing

You can now let your Google Calendar users book Microsoft Exchange calendar resources, such as meeting rooms, when they schedule a meeting.

Who’s impacted

Admins and end users

Why you’d use it

We know that some of you manage a coexistence of Google Calendar users and Microsoft Exchange users within your organizations. Last year, we added the ability to share free/busy information across users in these two environments. With this launch, Calendar users can now easily book any resources that are stored in Exchange.

How to get started


  • Admins: To enable Exchange room booking in the Admin console, please follow these instructions.
  • End users: Once this feature is enabled, Calendar users will see both Calendar and Exchange resources displayed as bookable options.

Additional details

For more information about Calendar interop, check out the Help Center.

Helpful links

Help Center: Allow Calendar users to book Exchange resources

Availability

Rollout details


G Suite editions
Available to all G Suite editions

On/off by default?
This feature will be OFF by default and can be enabled at the domain level.

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Embed Google+ search streams in new Google Sites

What’s changing 

You can now embed a stream of posts from a Google+ search in the new Google Sites. This search could contain simple keywords or advanced search operators.

This builds on our previous launch, which helped you embed community pages, profiles, and other Google+ streams in new Sites.

Who’s impacted 

End users

Why you’d use it 

When you embed a stream from G+, users will see the exact same content, whether they’re viewing it on plus.google.com or within an embedded module in a Sites page. They’ll also be able to interact with the content, and have that interaction show in both locations. This can help you create more engaging sites with dynamic and collaborative content from Google+.

By embedding a stream from a Google+ search, you could embed posts from specific people, or you can embed a Google+ stream that aggregates posts from multiple G+ communities. Users will be able to see the content and interact with it if they choose.

How to get started 




Helpful links 

Help Center: Add Google files, video & more to Google Sites 

Availability 

Rollout details 
G Suite editions 
Available to all G Suite editions
On/off by default? 
This feature will be ON by default
Stay up to date with G Suite launches

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Analyze hefty data sets with BigQuery and Google Sheets

What’s changing 

We’re connecting Sheets and BigQuery to make it easier to analyze and share data. The Big Query data connector will help you:

  • Collaborate with partners, analysts or other stakeholders in a familiar spreadsheet interface
  • Ensure a single source of truth for data without having to create additional CSV exports
  • Streamline reporting and dashboarding workflows


Who’s impacted 

End users

Why you’d use it 

We built BigQuery to help analysts make sense of large datasets—now it’s easier for employees and team members outside of data analyst functions to access and analyze data. By bringing these two tools together, collaborators and other stakeholders can view up to 10,000 rows of data from BigQuery in an easy, familiar interface. This makes collaboration and insight sharing easier, enabling faster decision making.

How to get started Admins: 


To check key permissions for the BigQuery data connector see here.

Additional details 

Anyone you share the spreadsheet with will see the data contained in the sheet. Only those with edit access in Sheets and view access to the BigQuery table have the ability to refresh the dataset.

For key permissions for the BigQuery data connector see here.
As always, use share permissions to control who can view, edit or share your data.

In the coming weeks, you’ll be able to use tools like Apps Script and the macro recorder to schedule automatic updates within Sheets to the connected BigQuery data. For example, you can automatically refresh sales data in your spreadsheet so the data is fresh and ready for analysis at the beginning of the day. To learn more about how to record or run macros in Sheets, check out this G Suite Pro Tip

Helpful links Help Center: 

Analyze BigQuery Data within Sheets 

Availability

Rollout Details
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 15, 2019. 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 29 2019. 
G Suite editions 
  • Available to G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and Drive Enterprise. 
  • Not available to G Suite Basic and G Suite for Nonprofits. 
On/off by default? 
  • This feature will be ON by default.
Stay up to date with G Suite launches
Notice the new format for these launch announcements? Give us feedback on it here

Moving Directory settings in the Admin console

What’s changing 

We’re changing where you’d find the Directory settings in the G Suite Admin console from the apps screen to the Directory section of the main menu.
  • You can now find the setting at: Admin Console > Menu   > Directory > Directory Settings 
  • The setting was previously at: Admin Console > Apps > G Suite > Directory 

Directory settings will now be in the Admin console’s main menu


Who’s impacted 

Admins only

Why you’d use it 

You can use Directory settings to control your organization's global Directory and how your users can use Contacts. This includes what version of Google Contacts your users can use, how your users can edit their profiles in the global Directory, configuration of custom internal directories, and more.

How to get started 



Helpful links 

Availability 

Rollout details 
G Suite editions 
  • Available to all G Suite editions 
On/off by default? 
  • This feature will be ON by default.
Stay up to date with G Suite launches
Notice the new format for these launch announcements? Give us feedback on it here

Improving the alert center with new alerts and controls

What’s changing 

We’re making some improvements to the alert center for G Suite. These include:
  • More Gmail phishing alerts 
  • New data export initiated alert 
  • New alert deletion option 
  • Link to audit logs for G Suite Business and Basic domains 

Who’s impacted 

Admins only. To use the alert center you need to be a super admin or an alert center delegated admin. 

Why you’d use it 

The alert center provides a single, comprehensive view of essential security-related notifications, alerts, and actions across G Suite. The improvements will help G Suite admins get more insights and manage their alerts:

  • More Gmail phishing alerts - Will notify you when malware or phishing is detected after an email has been delivered to user inboxes, helping you investigate and remove suspicious emails. 
  • New data export initiated alert - Will make sure you’re aware of data exports in your domains. 
  • Alert deletion option - Will let you delete alerts when they’ve been resolved or are no longer needed. 
  • Link to audit logs for G Suite Business and Basic domains - Will go to the specific portion of audit logs to help you more quickly dig into the details of an alert and find more information on past user activities related to this alert. 

How to get started 




Additional details 


More Gmail phishing alerts - We’re leveraging machine learning to generate alerts on suspicious incoming mail in Gmail. The new alerts will notify admins when malware or phishing is detected after an email has been delivered to user inboxes. In these events, admins in G Suite Enterprise domains can proactively investigate the emails and if necessary, bulk remove suspicious emails from users’ inbox.

New data export initiated alert - There’s also a new alert when a domain data export is initiated. This alert will let admins know when a data export activity has been initiated for the domain. This alert can help make sure admins are aware of this activity in their domains. See our Help Center for more information on domain data export alerts.

Alert deletion option - You can now delete alerts as they have been resolved or are no longer needed. If needed, you can recover deleted alerts within 30 days of deletion.

Link to audit logs for G Suite Business and Basic domains - To dig into the details of an alert, G Suite Business and Basic admins can use a link to go directly the specific portion of audit logs and look up more information on past user activities related to this alert. G Suite Enterprise admins have a direct link to the investigation tool, which is part of the security center for G Suite.


New domain data export initiated alert



New option to delete the alert



Links to audit logs



Helpful links 

Help Center: Understand audit logs
Help Center: About the alert center
Help Center: Domain data export details

Availability 

Rollout details 
G Suite editions
  • Available to all G Suite editions 
On/off by default? 
  • These feature will be ON by default
Stay up to date with G Suite launches


Notice the new format for these launch announcements? Give us feedback on it here

Automatically provision users with two additional apps

What’s changing 

We’re adding auto-provisioning support for two new applications:
  • monday 
  • Proxyclick 


Who’s impacted 

Admins only

Why you’d use it 

When auto-provisioning is enabled for a supported third-party application, any users created, modified, or deleted in G Suite are automatically added, edited, or deleted in the third-party application as well. This feature is highly popular with admins, as it removes the overhead of managing users across multiple third-party SaaS applications.

How to get started 




Helpful links 




Availability 

Rollout details 



G Suite editions 

  • G Suite Education, Business, and Enterprise customers can enable auto-provisioning for all supported applications 
  • G Suite Basic, Government, and Nonprofit customers can enable auto-provisioning for up to three applications 


On/off by default? 

  • This feature will be OFF by default and can be enabled at the OU level.

Stay up to date with G Suite launches


Notice the new format for these launch announcements? Give us feedback on it here

Embed Google Drawings in Google Docs

What’s changing 

Now you can embed Google Drawings files saved in Drive into Google Docs and update the content of linked drawings embedded in Docs. When the source file is updated, you’ll see an “Update” button in the upper right hand corner of the embedded drawing.


Who’s impacted 

End users

Why you’d use it 

Instead of having to create drawings manually in a document, you can embed drawings from Drive in a document and refresh the content to keep it current. When you embed a drawing, the drawing is placed in the document, but linked to the original in Google Drawings. By using the “Update” button, you can update the drawing’s content with one click if changes are made to the source file. You can also choose to unlink drawings at a later date.

How to get started 


  • Admins: No action needed. 
  • End users: This feature can be accessed from the “Insert” menu in Docs. For further instructions, check out the Help Center


Helpful links 

Help Center: Create, insert & edit drawings 

Availability 

Rollout details 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 7, 2019 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 7, 2019 


G Suite editions 

  • Available to all G Suite editions


On/off by default? 

  • This feature will be ON by default. 


Stay up to date with G Suite launches


Notice the new format for these launch announcements? Give us feedback on it here

Assign unique colors to chart elements in Google Sheets

What’s changing

Now, when you’re working on a chart in Sheets, you can give a design element (such as a bar on a bar graph or a point or line on a line graph) a unique color, instead of all similar elements being the same color. This works for bar charts, column charts, line charts, scatter charts and for certain series in combination charts.


Who’s impacted

End users

Why you’d use it

You can emphasize a part of a chart by changing its color to a different one than the main color of the series, allowing you to tell a better story.

How to get started


  • Admins: No action needed
  • End users: To learn more about this new feature, check out this Help Center article.

Helpful links

Help Center: Add & edit a chart or graph

Availability

Rollout details

G Suite editions
  • Available to all G Suite editions 
On/off by default?
  • This feature will be ON by default.


Notice the new format for these launch announcements? Give us feedback on it here.

Compare G Suite adoption and use between organizational units

We’re adding the ability to view and filter G Suite reports by organizational unit (OU) in the Admin console and the Reports API. This information can make it easier to build more insightful reports and more complete audits.

You could use this to:

  • Compare G Suite usage across OUs - You can drill down to see metrics such as drive storage, active users, and more at an OU level, helping you to measure and track G Suite usage in different areas of your organization. 
  • Improve your investigation efficiency - You can view Audit logs for a particular unit within the company, which can help filter out unrelated events and focus your investigation efforts. 


View data by OU in the Admin console 

To view a report or audit for a specific OU in the Admin console, filter using the left-hand menu. See our Help Center to learn more about account activity logs.


View data by OU through the Reports API 

When you use the Reports API, outputs will include OU information. You can use this to report on and analyze by OU. Find out more about how to use the Reports API.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: Account activity reports 
Get started with the Reports API



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Improving the security center with custom dashboard charts and new email logs

We’re adding new features to the G Suite security center. The security center is a set of tools that brings together security analytics, actionable insights and best practice recommendations from Google to empower you to protect your organization, data and users.

We’re making a range of performance and functionality improvements to the security center, but here are the key changes to look out for:

Create more informative and focused dashboards with custom charts 

You can now save custom charts to the security dashboard. This can help you customize the dashboard and ensure that it focuses on what is most interesting to you and your organization. You can create a custom chart based on any log event query you make in the investigation tool. Use our Help Center to learn more about the security dashboard or how to create a custom charts for the dashboard.

You can save custom charts to ensure your security dashboard is focused on what you care about 


More insights into Gmail incidents with post-delivery event logs 

We’re adding new email log events that show information around what happens to emails after they are sent or received. This helps to remove the guesswork when dealing with Gmail incidents and enables you to better understand what is happening in your organization.

New events include: Open, Mark Unread, Reply, Autoforward, Move to Inbox, Move to Trash, Move out of Trash, Link Click, Attachment Download, and Attachment Save to Drive. Use our Help Center to learn more about how to use email event logs.
See details of post-delivery events for Gmail messages



Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
The G Suite Security Center is available to G Suite Enterprise and Enterprise for Education editions only

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: About the security center
Help Center: Security dashboard
Help Center: Create a custom chart based on an investigation
Help Center: About email search log



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