Tag Archives: Scheduled Release

Live captions in Hangouts Meet, now available on Android

What's changing

Support for live captions on Hangouts Meet was announced at Google Cloud Next ‘19 in San Francisco. We’re continuing to invest in this area with the addition of captions support on the Meet Android app.

Additionally, you can now more easily turn on live captions on web and in rooms with a button that’s one click away.

Who’s impacted

End users

Why you’d use it

Live captions help make your meetings more accessible by reducing barriers to holding meetings between users of different hearing abilities, regardless of whether they are participating remotely or in person.

How to get started


  • Admins: No action required.
  • End users:
    • On Android: Tap the closed captions button on the top right of the Meet app when you are in a meeting. (Note that this button is only shown here for English language users. It can be found in the triple-dot menu for all other languages.
    • On the web and on Chromebase for meetings touchscreen devices: Tap the captions button at the bottom right of your screen. (Note that this button is only shown here for English language users. It can be found in the triple-dot menu for all other languages.)
    • On devices with a Mimo touchscreen: Tap the captions option in the right-hand panel. (Note that this is only shown here for English language users. It can be found under Settings for all other languages.)

Additional details

Live captions are not yet available on the Meet iOS app but we are working on making it available soon.

When you turn on captions, they will be visible on that particular device. In order for other participants in the meeting to see captions, they’ll have to turn it on for their devices as well.

Currently, live captions is only available in English. Additionally, captions will not appear in a recording of a meeting.

Helpful links



Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 16, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 16, 2019

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be ON by default.

Stay up to date with G Suite launches

Improving Chrome Enterprise management in the Admin console

Quick launch summary 

We’re updating the Admin console to provide a quicker, more searchable experience for Chrome Enterprise administrators. Specifically you may notice a number of changes when you go to Admin Console > Devices > Chrome Management, including:

  • Significantly improved performance, with faster page loads, device actions, and more. 
  • Improved search and filter so you can find what you’re looking for quickly. 
  • Unified app management for Android apps, Chrome extensions and web apps so you can manage all of your apps in one place. 
  • Centralized printer management for users, devices, and managed guests. 
  • Brand new policies to help control the user experience, including Chrome Safe Browsing and Password Alert, Quick unlock with PIN and fingerprint, and Legacy Browser Support for Chrome Browser on Windows. 


See our Cloud Blog post for a detailed look at the updates to the Chrome Enterprise experience in the Admin console.

Availability 

Rollout details 


G Suite editions 
Available to all G Suite editions.


Stay up to date with G Suite launches

See encryption status and security patch level for devices with basic mobile management

What’s changing 

We will now show more information about devices with basic mobile management in the G Suite Admin console. Specifically, admins will now be able to see the encryption state and the security patch level for Android devices. Previously, this information was only available for devices with advanced mobile management.

Who’s impacted 

Admins only

Why you’d use it 

Encryption state and security patch level are important pieces of information for assessing device security. There is less risk of a data leak from a lost or stolen mobile device if that device is encrypted and password protected. Devices with more recent security patch levels are typically less susceptible to attacks than devices with older patch levels.

By making this information available for more devices, we hope you can better understand potential security vulnerabilities, better track the progress of security improvement initiatives, and make access-level decisions and rules to help ensure data is secure in your organization.

How to get started 




Additional details 

Encryption status is available for Android devices with API level 11 (Android 3.0) and up, and security patch level is available for Android devices with API level 23 (Android M) and up.

  • You can see both encryption status and security patch level on the device detail page for each device in the Admin console. This is available to all G Suite customers. 
  • You can also see the security patch level in the devices audit logs at Admin console > Reports > Devices. Note that the devices audit log is only available to G Suite Business, G Suite Enterprise, and G Suite Enterprise for Education domains. 
  • You can set up rules based on this information to automate mobile management tasks


See encryption status and security patch level for devices with basic mobile management 


Helpful links 



Availability 

Rollout details 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 3, 2019 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 3, 2019 


G Suite editions 
Available to all G Suite editions

On/off by default? 
This feature will be ON by default.


Stay up to date with G Suite launches

See when someone is out of office in Gmail and Hangouts Chat

What’s changing

Now, when you have an Out of office (OOO) entry on your calendar, a notice of that OOO status will appear in Gmail and Hangouts Chat when people try to contact you.

In Gmail, we’ll show a banner about the recipient being out of office and when they’ll be back in the email compose window.




In Hangouts Chat, you’ll also see a small notification in the chat compose window alerting you that the person you’re trying to message is out of office.



Who’s impacted

End users

Why you’d use it

With this launch, before people even hit “send,” your time out of office is visible in more places across G Suite, meaning you get more uninterrupted time away. As a sender, you’ll also have more confidence that you’re messaging people at an appropriate time.

How to get started

  • Admins: No action required. 
  • End users: No action required. These notices will automatically start showing up when anyone whose calendar you have access to has an out of office event scheduled.

Additional details

If you’d like to disable sharing of availability information to other G Suite apps, you can do so in Calendar under Calendar settings > Access permissions. Just deselect “Show calendar info in other Google apps, limited by access permissions.”

Helpful links



Availability

Rollout details
Notification in Gmail and setting in Calendar


Notification in Hangouts Chat


G Suite editions

  • Available to all G Suite editions


On/off by default?

  • This feature will be ON by default and can be disabled in your Calendar settings.


Stay up to date with G Suite launches

Google Drive apps and Editor add-ons moving from Chrome Web Store to G Suite Marketplace

What’s changing

In the coming weeks, we’ll move all Google Docs, Sheets, Slides, and Forms add-ons and Google Drive apps from the Chrome Web Store to the G Suite Marketplace. See our Cloud Blog for more details on this change. If an add-on’s developer hasn’t taken action to migrate their listing, new users won’t be able to install it. We’re calling these add-ons “unmigrated add-ons.”


Who’s impacted

Admins and end users

Why it matters

Existing users of unmigrated add-ons will continue to be able to use them. However, if they uninstall Editor add-ons or Drive apps, they won’t be able to reinstall them. Moreover, if an existing user creates a template with one of these add-ons, any users who don’t already have the add-on installed won’t be able to use the add-on within the template.

How to get started


  • Admins and end users: No action is required. To check whether an add-on has been migrated, search for it in the G Suite Marketplace
  • Developers: Drive apps and Editor Add-ons must have a G Suite Marketplace listing prior to September 9, 2019. For more information on how to migrate your add-ons, see here for Drive developers and here for Editors developers.

Helpful links



Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 28, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 28, 2019

G Suite editions

  • All G Suite editions


Stay up to date with G Suite launches

Switch to a blank screen and set advanced time options for presentations in Google Slides

Quick launch summary 

We’re adding two new features in Slides Present mode to help you better control and customize your presentations:

Keyboard shortcuts to switch to a blank screen 
Using new keyboard shortcuts, you’ll now be able to change to an all white or black screen while presenting. This can be helpful when you want to pause a presentation to answer a question or further a discussion without any material on screen.


While presenting, press “B” to turn your screen black or “W” to turn your screen white. You can resume presenting by using any other keyboard or mouse action. To see more keyboard shortcuts for Google Slides, see this article in our Help Center.

Looping and auto advance time options for presentations 
New options allow you to set auto advance time in present mode and presentation looping. You can access these options by clicking Settings (gear icon) in the presentation navigation bar. Your settings will be applied once you hit play and begin your presentation.


With these settings, you can easily set your presentation to loop, which is useful when presenting at a conference or for displaying information on a kiosk. To learn more about presenting in Slides, see our Help Center.

Availability 

Rollout details 

G Suite editions 
  • Available to all G Suite editions 

On/off by default? 
  • These features will be ON by default. 

Stay up to date with G Suite launches

Help protect your organization with new alert center features

What’s changing 

We’re making some updates to the alert center for G Suite. The new features will make it easier to find, collaborate, and take action on potential issues within your domain. Specifically you can now:

  • Assign alerts to other team members or yourself 
  • Manage and track alert workflow status 
  • Prioritize alert triage and investigations by severity 
  • See related alerts for the same user 
  • Add new search attributes 
  • See alert change history 
  • Find and manage alerts more easily 


Some of the updates were previously available in beta and are now generally available. Read more about these changes below.

Who’s impacted 

Admins only

Why you’d use it 

The alert center already provides a single place to see notifications about potential issues within your domain and take action to resolve the issues. We hope these enhancements will make it easier to use the alert center, make it easier to find important and actionable alerts, and improve collaboration between admins and related teams.

How to get started 




Additional details 


  • Set status, assignee, and severity of alerts: Add key information to help your team take ownership of, assess, and collaborate as you work through security investigations. 
  • Use a more powerful search: Find alerts more easily by searching for alerts that contain a specific email address when researching an incident. 
  • See related alerts: The alert detail view will show other alerts related to the same actor or user to help discover possible related security incidents. 
  • See alert change history: See the history of metadata or content updates to that alert. This includes when status, assignee, or severities have changed. 
  • Find and manage alerts more easily: Bookmark specific alert URLs, bulk delete alerts, and sort alerts by factors such as last updated time. 





Search, filter, and sort to find alerts more easily 


Helpful links 




Availability 

Rollout details 



G Suite editions 
Available to all G Suite editions

On/off by default? 
This feature will be ON by default

Stay up to date with G Suite launches

Google Vault API updates to replace Team Drives fields

What’s changing 

We recently updated the Vault API to reflect the renaming of “Team Drives” to “shared drives.” You can see more details on the name change here.

The new fields in the API are detailed below. Currently, both the old and updated fields are available. However, we will stop supporting the old fields in the API on June 1, 2020. You will need to migrate any app(s) that use the affected fields before June 1, 2020, to make sure they continue to work.

The specific changes to the API are:


Who’s impacted 

Admins and developers only

Why you’d use it 

Google Vault is the eDiscovery and compliance solution for G Suite, allowing customers to retain, hold, search, and export their data. The API means you can programmatically manage your organization's eDiscovery operations. If you’ve developed apps that use the API, you may need to make minor updates to make sure they keep working as intended.

How to get started 




Helpful links 




Availability 

Rollout details 
  • New “shared drives” fields are available today.
  • We will stop supporting the old “Team Drives” related API fields on June 1, 2020.


G Suite editions
  • Google Vault is available to G Suite Business, Enterprise, Education, and Enterprise for Education editions, as well as other G Suite customers with the Vault add-on license.


Stay up to date with G Suite launches

Security center improvements: Gmail content, saved investigations, and more

What's Changing

We’re making it easier to assess and manage threats and improve your organization’s security posture using the G Suite security center. With these changes, superadmins or delegated admins with appropriate permissions can:

  • View Gmail content directly in the investigation tool when email content is needed to understand the potential security risk to a user or the domain during an investigation. 
  • Choose whether to include deleted Gmail content in search results and restore emails that have been recently deleted by users when required as part of the security investigation. 
  • Use “Group-by” to group search results around specific attributes when querying logs in the investigation tool.  
  • Save and share investigations with other security admins. 
  • See new charts and use new data sources related to user login logs. 

Note that to see Gmail content, admins must have superadmin status or have the “View detailed content” permission. Additionally, those admins will be required to add justification for accessing email content, which is then stored with the log recording their access. See more details below.

Who’s impacted 

Admins only

Why you’d use it 

The G Suite security center already helps you protect your organization with security analytics and best practice recommendations from Google. It provides a unified security dashboard, a tool to investigate and remediate threats, and more. These new features will make it easier to assess and manage threats in the tool directly, and help you collaborate with colleagues to improve your security posture.

How to get started 




Additional details 


Investigate, remediate, search and restore Gmail Content within the investigation tool. 
Malicious emails can be a critical source of data for an admin investigating attempted attacks within their domain or identifying other potential security risks. Now, superadmins or admins with “View detailed content” permission who enter justification for the access request can choose to view the content of email messages that match their risk criteria directly in the investigation tool. They can also choose whether to include deleted emails as part of the investigation. Use our Help Center to learn more about Gmail message content in the investigation tool.

This makes it easier to understand the full context of risks associated with emails and can make it quicker to identify, triage, and take action on security and privacy issues in your domain.


See Gmail content directly in the investigation tool 


“Group-by” option around specific search attributes when querying logs in the investigation tool 
When customizing a search in the investigation tool, you can group items by a particular search attribute to quickly understand the breadth of an issue. For example, when conducting a search based on device log events, you can group the search criteria based on the device model. Use our Help Center to find out how to add a group-by option when customizing a search.

Save and share investigations in the investigation tool
We want to make sure admins are able to work together to assess their organization’s exposure to security issues. Admins can now save their investigations in the security investigation tool and share them with other admins to improve collaboration. Use our Help Center to learn how to save, share, and change ownership of investigations.

User logs in the security center 
There are new charts in the Security Dashboards and new data sources in the investigation tool related to user login logs and the state of users in the organization. Use our Help Center to see more about how to search and investigate user log events.

Helpful links 

Help Center: About the security center 
Help Center: About the security investigation tool 

Availability 

Rollout details 



G Suite editions 

  • Available to G Suite Enterprise, G Suite Enterprise for Education, and Cloud Identity Premium
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits


On/off by default? 
These features will be ON by default.

Stay up to date with G Suite launches

Complete basic PDF forms directly in Google Drive on mobile

Quick launch summary

You can now fill out structured PDF forms within the Google Drive app on Android and iOS devices. You’ll be able to complete text fields, select options from a dropdown menu, and select checkboxes or radio buttons. After filling out the form, you can save your edits as a new revision of the document, or save a copy.

This feature makes it quicker and easier to complete business invoices, event registrations, tax forms and other types of simple forms. This eliminates the need to print, fill-in by hand, and re-upload the document, saving you time.



To begin filling out a form, tap the pencil button in the PDF preview or tap the form field directly. When you’re done, save edits or save a copy of the form.

Note that this feature is not available on XFA forms, and does not support e-signature.

Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 22, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 22, 2019

G Suite editions

  • Available to all G Suite editions


On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches