Tag Archives: Scheduled Release

Real-time presence in Microsoft Office to become available October 17th

On October 17th, 2018, we’ll begin rolling out real-time presence for Microsoft Office files in Google Drive to all G Suite domains. Admin controls for real-time presence are available today.

This feature, included in Drive File Stream, will help you avoid version conflicts when editing Microsoft Office files in Google Drive. Real-time presence will let users know if another user is editing a Word, Excel, or PowerPoint file stored in Drive File Stream, in real time. This feature will start rolling out to end users on October 17th.

Avoid version conflicts when editing Microsoft Office files in Drive

Real-time presence will check to see if someone else is viewing or editing a Microsoft Office file while you have it open. It’ll alert you and them to help avoid version conflicts. When conflicts do occur, it’ll help you resolve them with a side-by-side view of the document versions, allowing you to easily merge them into one up-to-date file. For more details and to fully understand the feature:



Admin controls available now

Admins can choose whether to make real-time presence available to their organizations. Admin controls are live today and on by default. Real-time presence can be disabled for an entire domain or for individual organizational units (OUs) within a domain. To change the setting, go to Apps > G Suite > Drive and Docs > Features and Applications > Allow users to enable real-time presence in Microsoft Office from Drive File Stream in the Admin console.

For more granular control, admins can also deploy a configuration setting to enable or disable real-time presence in Microsoft Office on a per-machine basis.

End user feature available after October 17th

On October 17th, Drive File Stream users will begin to see an educational message when opening Office files stored in Drive File Stream. This message (pictured below), explains that real-time presence helps users see who is editing Microsoft Office files stored in Drive. After opting in to this feature, users will begin to see real-time presence status indicators in the bottom right-hand corner of Word, Excel, and Powerpoint windows that are focused in the foreground.
On macOS, enabling real-time presence may require users to grant accessibility permissions. Additionally, some users may be asked to confirm their identity before using real-time presence, by logging in with their G Suite account. Starting October 17th, employees at G Suite organizations will be able to visit our Help Center to learn more about how to use real-time presence.

Launch Details
Release track:
  • Admin console setting launching to both Rapid Release and Scheduled Release today
  • End user feature included in version of Drive File Stream that will become available to both Rapid Release and Schedule Release on October 17th

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
G Suite Updates blog: Avoid version conflicts when editing Microsoft Office files in Drive
Demo video: Real-time presence in Microsoft Office
Help Center: Use work or school files on your computer with Drive File Stream


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Investigation tool in G Suite security center now generally available

We launched the investigation tool as an Early Adopter Program (EAP) in July and are now making it generally available (GA). It will help G Suite admins and security analysts identify, triage, and remediate security threats within their organization. This tool builds on the existing capabilities in the security center to help admins:

  • Identify security issues within their domain using advanced search capability.
  • Triage threats targeting users, devices, or data.
  • Take bulk actions to limit the propagation and impact of threats.


Since our EAP announcement, we’ve been hard at work using the feedback from participants to improve the product. As a result, this release will have the following key new features:

  • Enhanced security to prevent insider risk - You can now require a second admin to verify large actions in the investigation tool.
  • More fine-grained visibility while investigating incidents - Email header analysis allows you to see important attributes and the delivery path for the email. We’ve also added visibility into Team Drive settings and the ability to modify access permissions directly from the tool.
  • Simplified interface - With user auto-complete, emails and names from your organization will be auto-completed as you type parameters in the investigation tool.
We hope the investigation tool helps you manage your organization’s data security. See the Help Center for more information on the tools available to provide visibility into security issues in your domain.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise and Enterprise for Education editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
G Suite Updates blog: Triage and remediate threats with new investigation tool in G Suite security center Early Adopter Program
G Suite blog: Gain deeper organizational insights with new features in G Suite

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Snooze notifications in Hangouts Chat

Hangouts Chat makes it easy to collaborate efficiently, but it’s important that you can disconnect without interruptions from Chat messages. You can now snooze notifications, allowing other users to know that you are checking messages on your own time.



You can choose the time frame that best suits your needs from the options of 30 minutes or one, two, four or eight hours. During this time, notifications will be muted on all your devices. Other people will see your presence indicator change to a moon and a status line next to your name letting them know when they can expect you to be responsive again.

Use our Help Center to find out more about snoozing notifications.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Snooze notifications


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Third-party conferencing available in Google Calendar

We’re adding native support for third-party conferencing tools in Google Calendar with Calendar add-ons. These add-ons allow a user to create, view and join a third-party video conference directly from a Calendar event without requiring a Chrome extension or download.

Users can simply click a link in the Calendar invite to join on web or mobile.




We’re launching with four partners whose add-ons are available in the G Suite Marketplace, with more to come in the future:

  • Cisco (Webex integration)
  • Citrix (GoToMeeting integration)
  • Dialpad (UberConference integration)
  • Vonage (Vonage integration)

G Suite admins can install these add-ons for their entire domains or selected organization units. End users can also install these add-ons directly.

Once installed, users can use add-ons to seamlessly add third-party conference details to newly created Calendar events. Other guests on these events will be able to see the third-party conferences and join them, even if they don’t have those particular add-ons installed.

Learn more about third-party conferencing add-ons in the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Change management suggested/FYI

More Information
Help Center: Get extra Calendar tools
Help Center: Allow add-ons for Calendar



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Live stream Hangouts Meet meetings

Many companies have important meetings that require delivering a message to large groups of people, like a company-wide all-hands or onboarding training. Now, G Suite Enterprise users can live stream Meet meetings to support these needs.

Meeting organizers in G Suite Enterprise domains can enable live streaming on their meeting in Calendar and invite their audience.



With the stream URL, up to 100,000 in-domain users can watch the meeting from the web or their mobile device. Support for watching live streams on Hangouts Meet hardware will be coming in the next few weeks. When ready, meeting participants can start the live stream to allow everyone to watch.





The ability to add live streaming to a meeting can be controlled per organizational unit (OU) from the Admin console. To do this, open the Admin console and go to Apps > G Suite > Google Hangouts and click “Meet settings.” Here, toggle “Let people stream their meetings.” This setting is ON by default.


For more information on live streaming video meetings, check out the Help Center.

Launch Details
Release track:

  • Admin console setting: Launching to both Rapid Release and Scheduled Release
  • End user setting: Launching to Rapid Release, with Scheduled Release coming in two weeks 


Editions:
Available to G Suite Enterprise and G Suite Enterprise for Education editions only. Free licenses are not eligible for meeting recordings or live streaming.

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Change management suggested/FYI

More Information
Help Center: Live stream a video meeting
Help Center: Enable live streaming

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Nine third-party applications added to the G Suite pre-integrated SAML apps catalog

With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are many applications with pre-integrated SSO support in our third-party apps catalog already.

We’re now adding SAML integration for nine additional applications:

  • CloudBees 
  • Coralogix 
  • iMeet 
  • Central 
  • monday 
  • Oomnitza 
  • OfficeSpace 
  • Spoke 
  • Stella Connect 
  • Wdesk 


You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.

Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. You can learn more about installing Custom SAML Applications in this Help Center article.

Launch Details 
Release track: 
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only Action: Admin action suggested/FYI

More Information 
Help Center: Using SAML to set up federated SSO


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Making embedded Google Forms better

We’re making Google Forms look and work better when they’re embedded in websites created with Google Sites. These improvements will also mean Forms will work better embedded in websites not managed in Google Sites as well.

Our users embed forms in sites for all sorts of reasons, from collecting customer feedback to capturing new project ideas to gathering and sharing survey data and much more. User feedback told us how important it was that these embedded forms look and work great, especially when embedded in Google Sites.

So we’re making a range of improvements to make embedded forms more useful, including:


  • Improved looks, including a background that blends into the rest of the website 
  • Better suggested height and width when embedding a form on Google Sites 
  • More intelligent use of space in embedded forms 
  • More adaptive viewing on different devices (e.g. mobile vs. desktop) 
  • Easier to view & enter information into the embedded form 



Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Send your form to people 

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Easily add buttons to improve links in new Google Sites

We’re making it easy to add buttons to the new Google Sites. These are clickable graphics which link to other content within your site or at an external URL. Users often click on buttons more frequently than they click on in-line hyperlinks, so they are a good way to guide people to important content. For example you could add a “Contact Us” button to encourage users to get in touch with you.

Example of adding a “Contact Us” button to a site 

Buttons will automatically match the color scheme and theme of your site, and can be resized easily through the interface. This will help you:

  • Make your site easier to navigate 
  • Increase the visibility of important links 
  • Keep your site looking consistent and attractive 


Now that you can add buttons with just a few clicks, we hope you’ll be able to more easily create attractive sites which guide users to relevant content. Visit our Help Center to learn more about how to add, edit, or delete buttons.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add or edit text or images
New Google Sites: sites.google.com/new



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Increased visibility into rate-limiting in Gmail

A malicious attack or misconfiguration can contribute to an unusually high rate of incoming email. To protect your users, Gmail monitors this incoming email rate and, when it reaches certain email receiving limits, automatically rejects messages to impacted accounts.

We want to provide G Suite admins increased visibility into this rate-limiting process. Going forward, if Gmail rejects 25 or more messages to a single recipient within one hour, we’ll send you a list of impacted users and and the number of their rejected messages. To receive this notification, you need to enable the rate-limiting email alert.


We hope this list, along with the Email Log Search feature, will help you identify why messages are being rate-limited and the appropriate actions to take.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Email alerts


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React with emojis in Hangouts Chat

You can now use emoji reactions to respond to any Hangouts Chat message. Reactions allow you to quickly and creatively react to any message to show support, humor or empathy. For example, you can use them to celebrate good news, acknowledge a request, take a quick poll, and more.



Communication styles at work are evolving, and expressive communication modes are oftentimes preferred over simple text. Emojis, in particular, are a fun and effective way of accurately representing thoughts and feelings to help you build stronger personal connections with your team.

To access reactions in Chat on the web, mouse over any message and click on the “Add reaction” icon. On mobile, long press on the desired message to see the “Add reaction” icon.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Get started with Hangouts Chat

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