Tag Archives: Rapid Release

Advanced password controls for increased security

When it comes to protecting online accounts, a strong password is the first line of defense. As such, organizations have various stipulations for their users’ passwords. G Suite admins can already specify minimum and maximum length limits for passwords for their users. With this launch, we’re making it possible to enforce additional rigorous password requirements for increased security and to meet their compliance needs.

Going forward, an admin can do the following:

Require that users set a strong password. 

Admins can already see which passwords in their domain are weak; enabling this setting will allow admins to force users with weak passwords to change them. Direct your users to this Help Center article for tips on creating a strong password. Note that this setting is OFF by default.

Control when password length and strength requirements go into effect. 

You can choose to enforce password length and strength requirements either the next time a user changes their password or the next time they log in. The default is to start enforcement the next time a user changes their password. To change it, check the box next to “Start password policy enforcement at next sign in.” 


Prompt users to change their passwords after a certain number of days. 

If you’re unsure about whether or not you need to do this, we recommend you leave this setting as “Never.”

Prevent users from reusing old passwords. 

To prevent password reuse, we recommend you leave the box for “Allow password reuse” unchecked. This is the default.
Each of these settings can be found in the Admin console under Security > Password management. As part of the launch we are also moving the password length (minimum and maximum) settings from the Basic Settings card to this new Password management card. For more information, visit the Help Center.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins and end users

Action: 
Admin action suggested/FYI

More Information 
Help Center: Manage your users' password settings


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Now your Activity Dashboard is one click away in Google Docs, Sheets, Slides, and Drawings

We’ve made it easier for you to open the Activity dashboard directly from Google Docs, Sheets, Slides and Drawings. You’ll now see the Activity dashboard icon (a jagged arrow pointing upward) next to the comments button in the upper right-hand corner of the page.

Clicking on the icon opens the dashboard, where you can analyze time statistics and adjust privacy and document settings. This gives you instant access to the Activity dashboard information you’re seeking. Hovering over the icon enables you to view the information others can see about you in the Activity dashboard. To learn more about seeing the view history of your Google Docs, Sheets, and Slides files, consult the Help Center.

Launch Details

Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace: 
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:All end users

Action:
Change management suggested/FYI

More Information 
Help Center: See the view history of your Google Docs, Sheets & Slides

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Invite people to an ongoing Hangouts Meet meeting

We’re adding a new way to invite people to an ongoing meeting directly within Hangouts Meet. When you’re in a Meet meeting, you’ll now see an option to “Add people” at the top of the participant list.

Add people directly from the call

Clicking on this option will open a dialog box to send them an email invite to join as a full participant or call them into the meeting by phone.

To invite someone into your meeting, simply input their email address or lookup by name from the company directory.The invited participant will receive an email with instructions to join your meeting.

Enter the person's name, email address, or phone number

As always, inviting someone using their phone number will immediately call the phone number to to add them to the meeting. They will join as an audio only participant and will not see any video or the screenshare.

For more information on inviting people to Meet meetings, check out the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Invite people

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Improving search in Google Vault with custodian counts and saved queries

Before you perform a search of Gmail messages in Google Vault, you can see the number of results that your search criteria will return—helping you plan next steps and establish resources for review. Going forward, in addition to the total number of results, you’ll also see the number of accounts with matches. You can then download a list of those accounts and the number of messages that match each. This can help you determine the key custodians involved in an investigation. (Note that this feature is only available when searching Gmail messages.)



Programmatically save your search queries with the Vault Matters API

In addition to the feature above, we’re making it possible for admins to programmatically read, create, and delete saved search queries with the Vault Matters API. This will allow you to quickly and easily copy search parameters from one matter to another, saving you valuable time.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business, Enterprise, and Enterprise for Education editions, as well as G Suite users with the Vault add-on license

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: How does the count feature work?

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Copy formatting to multiple objects in Google Slides

We’re making it easier to copy formatting from one object (like a block of text or a shape) to multiple others in Google Slides. Previously, you could use the paint format tool to copy formatting from one object to another, but you’d need to reclick it every time you wanted to apply it to a new object. Now, you can simply double-click the tool icon to enter “persistent” mode and apply that formatting to multiple objects in a slide. Just re-click the icon or tap Escape on your keyboard to stop.



Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action: 
Change management suggested/FYI

More Information
Help Center: Copy and paste text and images

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Delegate contact management in the new Google Contacts preview

We’re adding the ability to delegate contact management to someone else in new Google Contacts (aka Contacts preview). When you delegate contact management, you give someone else the ability to edit or delete information in your personal contacts folder on your behalf. Any changes they make to those contacts will update in your Contacts. Customers will often use delegated contacts so administrative assistants can manage contacts for executives.

This feature was previously available in old Contacts, but not in new Contacts (see below for more). If you use delegation in old Contacts, the delegation will still be active if you move to new Contacts. Contacts and contact delegation are no longer available through Gmail.

Delegate access to your contacts 

You can invite someone else within your organization to manage your contacts through the new Contacts website at contacts.google.com. Once you’ve delegated access, the person you delegated to will be notified by email and will be able to add, edit, and delete contacts on your behalf.

To see and change delegate access to your contacts, click on the Delegate access button in the product’s main navigation menu. See our Help Center to learn more about how to delegate your contacts.



Accept delegation invitation and manage someone else’s contacts

When someone delegates their contacts to you, you’ll get an email asking if you want to accept the request. If you accept, the contacts will appear in a new “Delegated contacts” section of the Contacts menu. You can add, edit, and delete someone else’s contacts the same way you can with your other contacts. If you want to stop managing these contacts, click Remove delegated contacts at the top of the page.

See our Help Center to learn more about managing delegated contacts.

Delegated contacts appear in a separate section of Contacts 


Use the new Google Contacts 

If you haven’t already, you can launch new Contacts for your users. New Contacts (aka Contacts preview) was launched in 2015 and has many comparable features from old Contacts, with an updated interface and additional features that increase efficiency. If you’ve previously enabled new Contacts and a user has opted out, they can opt back in by looking for the link to “Try Contacts preview” in the left hand menu at contacts.google.com.

A comparison of the old and new Google Contacts interface


Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Delegate contacts to an assistant 


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View emails from multiple accounts at once in the Gmail iOS app

You can view email from multiple accounts, be it your work or personal, G Suite or non-G Suite (even third-party IMAP accounts), in the Gmail iOS app. But you’ve traditionally needed to toggle between different inboxes to do so. To save you time, we’re now making it possible to view emails from multiple accounts in a single inbox on an iOS device—the same way you can with the Gmail Android app.


To see emails from different accounts at one time, simply select the “All Inboxes” view from the left-hand side drawer. This will show all your emails in a single list, but don’t worry—no emails will be shared between your accounts.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Check emails from other accounts


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Automatically provision users with two additional apps

When auto-provisioning is enabled for a supported third-party application, any users created, modified, or deleted in G Suite are automatically added, edited, or deleted in the third-party application as well. This feature is highly popular with admins, as it removes the overhead of managing users across multiple third-party SaaS applications.

We’ve heard continued positive feedback from admins, so we’re adding auto-provisioning support for two new applications:
  • Bonusly
  • Klipfolio
Customers with G Suite Business, Enterprise, and Education editions, as well as Cloud Identity Premium, can enable user auto-provisioning in all supported applications. Customers with G Suite Basic, Government, and Nonprofit editions can configure auto-provisioning for up to three applications from the supported list.

For more information on how to set up auto-provisioning, check out the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:

  • G Suite Business, Enterprise, and Education customers, as well as Cloud Identity Premium, can enable auto-provisioning for all supported applications
  • G Suite Basic, Government, and Nonprofit customers can enable auto-provisioning for up to three applications

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Automated user provisioning
Help Center: Using SAML to set up federated SSO


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New interface for Activity dashboard in Google Docs, Sheets, and Slides

We’re updating the interface of Activity dashboard in the Google Docs editors. The options and settings available won’t change, but we hope the new interface makes it easier to find data and collaborate more effectively.

See the new Activity dashboard UI 
“View time” in the new Activity dashboard interface

“Viewer trend” in the new Activity dashboard interface


A comparison of the old and new Activity dashboard interfaces 

See our Help Center for more information on how to see the view history of your Google Docs, Sheets and Slides.

Launch Details 
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions 

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: See the view history of your Google Docs, Sheets & Slides 
G Suite Updates blog: Improve collaboration in Google Docs, Sheets, and Slides with Activity dashboard


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New settings and connectivity logs improve Jamboard fleet management

We’re adding new Jamboard logs to the Admin console. These will give G Suite admins better visibility into the status of their Jamboards, as well as what actions have been taken on them. We hope this will help you better manage your fleet of Jamboards and better diagnose and fix any issues you have with them.

Easily access logs of Jamboard actions 

Logs will be displayed with simple descriptions, and admins will be able to search within and filter these logs to quickly see important information about the status of their Jamboards. The logs will include:

  • Recent changes to Jamboard settings, such as device name, location, screensaver timeout, device updates, and more 
  • For recent settings changes, who made the changes, as well as both the old and new value (where possible) 


Following our previous announcement that we’ve moved Jamboard fleet management to the G Suite Admin console, these logs will be in the G Suite Admin console at Home > Reporting > Audit.



Pinpoint and fix Jamboard issues 

This information can help admins:
Diagnose issues: For example, if a Jamboard is offline, an admin can review the logs to see when it went offline and see when the device was last rebooted. This can help you narrow down and fix the possible cause of the connectivity issues more quickly.

Save time: For example, if a Jamboard user reports an unhelpful change or is experiencing an issue, admins will be able to see when recent on-device settings were changed. This could help narrow down the issue and track admin actions taken for the board, which helps avoid duplicating any steps that have already been tried.

See our Help Center for more information on how to manage Jamboards.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information 
Help Center: Manage your Jamboards

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