Tag Archives: Rapid Release

New Hangouts Meet peripheral issue alerts and improved connectivity alerts

What’s changing

To provide admins better tools to improve the overall performance of their Hangouts Meet devices, we’ve introduced a new set of actionable alerts when issues with peripherals are detected. We’ve also made the alerts for detected connectivity/network issues actionable with richer information and direct access to the device information page. New information in the alerts include:


  • Device name
  • Location
  • Alert id (identical for open and close alerts)
  • Issue type (Connectivity or Peripheral)
  • Issue (Offline, Missing microphone, Missing camera, etc)
  • Issue opened timestamp
  • Issue closed timestamp (if closed)
  • Asset location (from the assigned calendar)
  • Annotated location (if set for the device)
  • Asset id (if set for the device)
  • Serial number
  • Direct link to the device page in Google Admin console


Example alerts — email
Open alert



Close alert



Example alert — text message
Open alert


For text message, alerting is only sent out when an issue is detected, not on close.

Who’s impacted

Admins only

Why you’d use it

The improved alerts provide additional information to help admins proactively manage their network and devices for improved availability and end-user experience.

How to get started


  • Admins: To enable the Hangouts Meet hardware alerts:
  1. In the Admin console, go to Devices > Google meeting room hardware > Settings and policies
  2. Select the organization for which you want to change the settings for alerts
  3. Enter contact details — email(s) and/or mobile phone number(s)
  4. Select delivery methods for connectivity status alerts and peripheral alerts: Click Save to apply the settings
  • End users: No action required

Additional information

Both alert types are optional and delivery can be enabled individually by email and/or text message (SMS) (US/Canada numbers only). The email format is intended for easy integration with automated ticketing systems.

Helpful links



Availability


G Suite editions

  • Available to all G Suite Editions.

On/off by default?

  • This feature will be OFF by default.

Stay up to date with G Suite launches

Minor updates related to the Activity Dashboard in Editors and the Admin console

Quick launch summary 

We’re making two minor updates to verbiage found in the Activity Dashboard in Editors and related settings within the Admin console. As we launch more features to the Activity Dashboard, these updates will help keep things clear for both admins and end users.

In the Admin console: 
In the Activity dashboard settings, where it previously read “Access to activity dashboard” on the left hand navigation, it will now read “Access to view history.”



From here, Admins can set the ability for users to access Viewers and Viewer trend activity in the dashboard to ON/OFF. To learn more about file activity visibility, see this article in the Help Center.

In Editors: 
Within the Activity dashboard, the “View time” tab has been renamed to “Viewers.” From this tab, document owners can see the last time users with Edit access viewed the file and take action to follow-up. To learn more about view history in Docs, Sheets, and Slides, see this Help Center article. 

We’re also changing the icon for the Viewers tab — previously it was a clock, now it will be a person. This change is to better indicate the purpose of this tab, which is viewer history, not time viewers spent in the document.



Availability 

Rollout details
G Suite editions 
  • Available to all G Suite Editions.

Stay up to date with G Suite launches

It’s now easier to insert images in cells in Google Sheets

What’s changing  

We’ve made it simpler to add images inside of cells in Google Sheets. Previously, it was only possible to insert publicly hosted images into a cell using the IMAGE function.

Now, you can insert any image, like those saved on your desktop or mobile device, into a cell by using the IMAGE function or the new option found inside the Insert menu.


Who’s impacted 

End users

Why you’d use it 

  • You’ve told us this feature would be helpful for many tasks like: 
  • Adding receipts to expense-tracking spreadsheets 
  • Adding icons to icon libraries 
  • Adding logos to better brand your resources 
  • Adding product images to inventory lists, and more. 

How to get started 

  • Admins: No action needed. 
  • End users: You can add images directly to cells in two ways on Desktop: 
    • Use the IMAGE() function 
    • Via the menu bar at the top of a Sheet: Insert > Image > Image in cell 
      • Select image from Drive or upload one. 

  • On Mobile: 
    • Tap once on a cell to select 
    • Tap again to bring up menu: Insert > Tap the “+” at the top of the screen > Image > Image in cell 
    • Select an image from the options presented to you. 

Additional details 

You can have multiple cells containing an image in a Sheet, but note that only one image per cell is possible at the moment. 

Images inside cells will be associated with a row and move along with the data—so, if you move rows, filter or sort them, the images will move with the content in the row, unlike previously when images would sit on top of the grid. 

Using the formatting and alignment tools, you can pin the image to a specific corner of the cell or set the alignment how you’d like. By default, images will align to the bottom left corner of the cell.

Helpful links 


Availability 

Rollout details 
G Suite editions 
  • Available to all G Suite Editions. 

On/off by default? 
  • This feature will be ON by default 

Set start times and import reminders in Tasks

What’s changing

We’re adding three highly-requested features to Tasks. You can now:
  • Set a date and time for your tasks and receive notifications
  • Create repeating tasks
  • Import reminders into Tasks

Who’s impacted

End users

Why you’d use it

We’ve heard from you that you’d like Tasks to be the one destination to track what you need to do in G Suite. These features will help make sure all of your to-dos are in Tasks, and ensure that you can keep track of the deadlines associated with them. Additionally, importing reminders to Tasks can help your users if your organization is currently transitioning from Inbox to Gmail.

How to get started

  • Admins: No action needed
  • End users - Date/time and repeating tasks:
    • When you create or edit a task, you’ll now see a new “Add date/time” field.
    • After clicking on Add date/time, you can enter the date, time, and recurrence of this task.

  • End users - Import to tasks:
    • When you open Tasks on the web or your mobile app, you’ll see a prompt to copy your existing reminders over to Tasks. You can also trigger this manually by opening the overflow menu in the top right.
    • You’ll be able to select which list in Tasks you’d like to add them to, or create a new list.
    • You can also indicate whether or not you’d like these reminders to be deleted once they are copied.

Additional details

New time features
Every task now has two time-based properties, date and start time, that are available in the edit screen of each task.

These tasks will then show up in Google Calendar on the web at their specific time, as long as you have the “Tasks” calendar enabled on the left-hand side. If you’ve enabled mobile notifications, you'll also get notified for tasks at their scheduled dates and times in the Tasks mobile apps (Android/iOS). For tasks that have a date, but don’t have a time, you’ll get notifications at 9am local time.


If a task wasn’t marked as completed, you’ll get a second notification at 9am the day after a task was due.

Importing reminders into Tasks
This import tool will pull your reminders (from Inbox/Gmail, Calendar, or the Assistant) into Tasks.

When importing reminders into Tasks, we’ll copy over the title, date, time and recurrence of the reminder. Please note, reminders with locations associated will not be imported. Additionally, this is a one-time import and not a constant sync.

Availability

Rollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • Both features will be ON by default.
Stay up to date with G Suite launches

Work smarter with the new Priority page in Drive

Quick launch summary

We’re launching a new Priority page in Drive as a new way to help you stay focused and get work done. This page will help you access the files you need through a combination of suggestions and workspaces. With the new Priority page, not only are the most relevant files served up to you, but you can take action on them, as well as sort them into workspaces.

We hope this makes accessing your most important files easier and helps you work more efficiently. 

You can access the Priority page from the left-hand navigation panel in Drive. Some features you’ll see on the Priority page include:
  • Priority: 
    • Here you’ll see the documents we think are most relevant to you right now. These machine-learning-powered suggestions are based on various signals from your activity. On each suggested document, you can also take actions in line, without navigating to the doc in question, like replying to a comment or reviewing recent edits.
  • Workspaces: 
    • In Workspaces, you’ll be able to see intelligent suggestions of related content to group together for easier access— like multiple files related to the same project. 
    • You can also create your own personalized Workspaces collecting any files you have access to, including content stored in your My Drive and various Team Drives. 
      • Right-click on any file and select Add to Workspace to dynamically group files as you work.
    If users would like to make Priority their default home page, they can do so in their settings, which is accessible via the gear icon in the upper righthand corner.


    Availability 

    Rollout details 
    • Rapid Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on March 18, 2019. 
    • Scheduled Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on April 1, 2019. 
    G Suite editions 
    • Available to G Suite Basic, G Suite Business, and G Suite Enterprise. 
    • Coming soon for G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.  
    On/off by default? 
    • This feature will be ON by default.

    Stay up to date with G Suite launches

    View Calendar event creators to easily swap meeting rooms

    Quick launch summary

    You can now see the creator of a meeting when looking at a “busy” block of time on a resource or room’s schedule in the “Find a time” grid view. Simply hover over the block to see the event creator’s name (even if the event is “Private.”)



    We’ve heard from you that being able to see who booked a room for a meeting is crucial in order to easily reach out to the creator to ask if they would be open to swap the room or change the meeting time.

    Please note, the information such as the description and title of the event will still be hidden to ensure no sensitive information is shared.

    Availability

    Rollout details


    G Suite editions

    • Available to all G Suite editions

    On/off by default?

    • This feature will be ON by default.

    Stay up to date with G Suite launches

    Google Calendar automatic room suggestions available on mobile

    Quick launch summary

    Last year, we released automatic room suggestions in Google Calendar on the web. We’re now bringing that feature to Android and iOS devices.

    This feature, using Google AI, suggests the rooms for your meetings based on the locations and preferences of the guests.

    To enable this feature, structured resource information and users’ work locations are required to be set.


    Availability

    Rollout details


    G Suite editions

    • Available to all G Suite editions

    On/off by default?

    • This feature is ON by default and immediately visible when resources are structured and user locations are set.

    Stay up to date with G Suite launches

    Disable SMS or voice codes for 2-Step Verification for more secure accounts

    What’s changing 

    We’re adding an option for admins to disable telephony options as 2-Step Verification methods for G Suite accounts in their domain. This option will prevent their users from using SMS and voice codes for 2-factor authentication.

    Who’s impacted 

    Admins only

    Why you’d use it 

    There are many forms of 2-Step Verification—from text (SMS) message codes, to the Google Authenticator app, to hardware second factors like security keys. And while any second factor will greatly improve the security of your account, we’ve long advocated the use of security keys for those who want the strongest account protection.

    As awareness of the potential vulnerabilities associated with SMS and voice codes has increased, some admins asked us for more control over the ability to use phone-based 2-Step Verification methods within organizations. The present release does just that - admins get a policy that can enforce the use of multi-factor authentication without permitting SMS and voice verification codes. 

    This new policy gives admins more control over the security methods used in their domain, and increases the security of user accounts and associated data.

    How to get started 


    • Admins: Apply the new policy by changing the setting at Admin console > Security > Advanced security settings > Allowed two step verification methods
    • End users: No action needed unless admin changes configuration. 

    2-factor authentication options in the G Suite Admin console 


    Additional details


    How users can configure 2-Step Verification once the policy is enforced 
    Users with the new policy applied will not be able to add SMS or voice based codes as an option - either when enrolling in 2-Step Verification for the first time or later at myaccount.google.com. A user enrolling in 2-Step Verification for the first time will see the screen below. This first provides an option to set up Google Prompt, as well as ‘Choose another option’ which will let them add a Security Key instead.


    Avoid user sign-in issues 
    Users affected by the new policy who have SMS/Voice as the only 2SV method on their account will not be able to sign in. To avoid this lock-out situation, see our Help Center to get tips for how to ensure a smooth transition to an enforcement policy.

    Helpful links 



    Availability 

    Rollout details 
    G Suite editions 
    Available to all G Suite editions

    On/off by default? 
    The new policy is not enabled by default. Admin needs to explicitly choose to apply this policy on a OU / Group basis, like the other existing 2SV enforcement policies.

    Stay up to date with G Suite launches

    Manage Google Group members and settings more easily in the Admin console

    What’s changing 

    We’re making it even easier to manage Google Groups through the G Suite Admin console. The new improvements include:

    • A new settings card: When you create a group, this card will help you quickly view and customize group settings. 
    • A new hover menu: When viewing the list of Groups, you can use this menu to get quick access to member management and group settings. 
    • Pop-up controls: Using pop up controls, you will be able to add members, manage members, edit settings, and delete groups without leaving the Groups list page. 

    These build on other recent improvements to group management in the Admin console. See below for images of these new settings and options.

    Who’s impacted 

    Admins only

    Why you’d use it 

    Groups can improve communication and collaboration in your organization. You can use Groups to create mailing lists, web forums, and collaborative inboxes for your team, and also to control access to documents and Google services.

    However, it’s important to include the right people in each group, and apply the right settings so groups are secure. By giving admins easy-to-use controls for groups details, we hope to make it easier to share and use information.

    How to get started 




    New hover menu gives quick access to member management and group settings 


    Easily add members without leaving the list page 


    Quickly see and edit group settings in-line 


    When you create a new group, this settings card can help make sure the right settings are applied 

    Helpful links 

    Help Center (Admin): Use Groups in your organization

    Availability 

    Rollout details 



    G Suite editions 
    Available to all G Suite editions.

    On/off by default?
    This feature will be ON by default.

    Stay up to date with G Suite launches

    Simultaneously present and be seen with Hangouts Meet

    Quick launch summary

    Now, when you present your screen in a Hangouts Meet meeting, your camera’s video feed will remain visible. This allows other meeting participants to continue to see you while you present.

    Availability

    Rollout details

    G Suite editions

    • Available to all G Suite editions


    On/off by default?

    • This feature will be ON by default.


    Stay up to date with G Suite launches