Tag Archives: Nonprofits

How Google for Nonprofits helps Thrive DC prevent homelessness

When Thrive DC opens its doors for breakfast at 8am every morning, 200 people walk in. They come for a hearty meal, to do laundry, take a shower, but also to attend job skills training, receive substance abuse counseling, or get back on their feet after incarceration. With 16 percent of the population in DC living in poverty, Thrive DC represents much more than a homeless services organization—it’s a new start.

To meet the needs of the people who rely on their services, Thrive DC needs to act fast and efficiently. Its staff of 16 people supports more than 2,000 clients every year. The key to its success is a productive team, a structured volunteer management system, and an efficient fundraising strategy. Watch the video to learn how Thrive DC uses Google for Nonprofits to get the work done faster and spend more time serving the community. Visit google.com/nonprofits to learn more about the program.

Improve efficiency and collaboration with G Suite for Nonprofits

Time is important. As a nonprofit, every minute that your staff spends searching for emails or coordinating meetings is time away from making a difference for the communities or causes they serve. G Suite for Nonprofits is designed to help nonprofits work faster, smarter, and more collaboratively across different locations, at no charge. Here are a few ways G Suite for Nonprofits can help your team be more productive.


Present your nonprofit professionally

With Gmail, you can create an unlimited number of personalized email addresses for your team (like joe@yournonprofit.org). Your staff will be able to communicate with volunteers, supporters and the community with professional emails coming from your nonprofit's custom domain, resulting in brand awareness and increased trust in your communications.


Make your next grant proposal pop

A successful grant proposal needs inspiring, structured, and concise content to stand out when competing against hundreds. Often you don’t have much time, you’re on a shoestring budget, and your co-workers are in different time zones. G Suite provides templates and suggested layouts to give your documents and slides a professional look, so that you can focus on content rather than design. Grammar suggestions in Docs make you a more confident writer, especially handy if you are working against a tight deadline. Real-time collaboration lets each member of your team contribute to the same file from anywhere.  And with all of these tools, your team will become even more productive and collaborative.


Manage your volunteers

There are lots of ways G Suite can  help you engage with your volunteers more efficiently. When you create a Site, you can include a page to provide some background on your nonprofit and share volunteers success stories, add sections for onboarding and training materials, and post upcoming volunteer opportunities with an embedded Calendar. You can also embed a Form for volunteers to sign-up. The information they submit is automatically and safely stored in Sheets so you won’t misplace paper sign-up forms anymore. For reliable communications and updates, create a Group with all your volunteer emails. You can send an email to everyone in the group with one address, invite the group to an event, or share documents.


Coordinate your nonprofit board

Nonprofit boards are at the core of your strategy and coordinating them can be tricky, especially when members are spread across in many locations. With G Suite, you have the tools you need to coordinate with your board effectively. You can schedule board meetings on Calendar, and directly add members to the event. With Hangouts Meet, those who can’t participate in person will be able to join in a video call or dial in from their phone.


Control your data securely

Privacy and security are critical to nonprofits, especially when managing personal information that may be sensitive. G Suite is built on stringent privacy and security standards and allows you to add users easily, manage devices, and configure security and settings so that your data stays safe. This is essential, especially if your nonprofit has high turnover of staff or volunteers.


G Suite for Nonprofits has helped many nonprofits to become more efficient and spend more time serving the community. Find out more about how G Suite for Nonprofits can help you.

Free digital skills programs make learning a lifelong journey

Janitor, seamstress, housekeeper, gardener: These were some of the jobs my parents held after we immigrated to the United States. Growing up in a lower-income neighborhood, I never knew anyone who worked with computers professionally. That changed when my brother signed up for a computer course, providing him the digital skills that would lead to a four-year university and ultimately a career as an engineer.

These days, whether someone is a janitor or a housekeeper or an engineer, they can benefit from—and deserve access to—basic digital skills. In today’s job market, it is critical to know how to navigate job search websites, write a resume, craft a professional email, develop a budget, and so much more.

That’s why, as part of our Grow with Google initiative to drive economic opportunity for all, Google’s Applied Digital Skills is partnering with the Coalition on Adult Basic Education (COABE) to train educators in all 50 states on essential digital skills for the evolving workforce. In the two years since launching Applied Digital Skills, a core part of the Grow with Google program, over a half-million students, including many adult learners, have used the curriculum to help them achieve their personal and professional goals.

Tamara Rood-Spenker, an adult education instructor who teaches down the road from our Google office in Mountain View, California, told me recently that Applied Digital Skills lessons expose her students to new job skills, like using formulas to analyze data in spreadsheets, showing them how technology can make many tasks simpler in their day-to-day lives.

Educators will now be better positioned to help adult learners prepare for and find jobs, build their businesses and even work toward earning their high school equivalency credentials. COABE represents over 55,000 adult educators in the United States who support underserved adults to master the skills they need to build their careers.

Together with COABE, Google will hold 200 hours of in-person professional development sessions for adult educators. We will also build new support guides and training materials, hold webinars and feature best practices in digital skills training. And we will also provide new, free Applied Digital Skills lessons on digital skills that adult educators can utilize in their classrooms.

I know firsthand that learning never ends. As an immigrant to the United States from a working class family, a former community college instructor, and now a Googler leading outreach for computer science and digital skills training, I know education is an ongoing process. We’re excited to be a part of that process with the teachers who make learning a reality, organizations like COABE who support educators and the Americans who wake up every day ready to take their next step.

Four tools to help drive your nonprofit’s mission forward

Google for Nonprofits started as a conversation about a volunteer program in an elevator in our New York office in 2010. Today, Google for Nonprofits has connected more than 200,000 nonprofits around the globe with Google products to help them run their organizations.

We believe that technology can do good in the world, which is why we offer eligible organizations access to a suite of Google products at no cost. Here’s a look at what each of the Google for Nonprofits products has to offer:

Bring teams together with G Suite for Nonprofits

G Suite is a set of integrated apps, including Gmail, Docs, Calendar, Drive and Hangouts Meet. It helps organizations with productivity, collaboration, and security—with G Suite, teammates can work from anywhere, on any device and focus their time on making an impact. If your nonprofit works across different locations, you can use G Suite to organize online video conferences on Hangouts, create group chats, work together simultaneously on the same document and much more.

Team Rubicon UK is a disaster response organization that needs to be prepared for and quickly respond to crises around the world. Using Google Forms and Sheets, Team Rubicon can go from 1,000 potential volunteers to a group of 12 skilled volunteers on the ground supporting a crisis within 24 hours.

Reach more supporters with Google Ad Grants

Google Ad Grants connects people to causes with $10,000 per month in free Google Advertising. Nonprofits can create ads to raise awareness, attract donors and help people around the world.

American Humane, the first national humane group in the U.S., uses Ad Grants to increase the organization's exposure and educate people on their work in the animal welfare space. In one year, Google Ads drove over 1,000 new people to donate or sign up to volunteer and over 600 people to complete a service dog application.

Show your nonprofit’s impact with Google Maps & Earth

Google’s mapping tools help nonprofits in a wide range of ways, from tracking and sharing an organization’s impact to taking supporters on a virtual tour. To help organizations get started, Google for Nonprofits provides Google Maps Platform credits to nonprofits.  

iNaturalist, part of the California Academy of Sciences in San Francisco, uses Google Maps Platform to encourage environmental stewardship. It uses crowdsourcing, maps and photo sharing to gather data that helps conversationalist save a species before it becomes extinct. iNaturalist has succeeded in its goal of getting hundreds of thousands of people to connect with the natural world and continues to help scientists discover crucial findings about species.

Engage your supporters using video with the YouTube Nonprofits Program

YouTube amplifies your nonprofit’s reach by telling your story to a global audience.  Through the YouTube Nonprofit program, you’ll get access to Link Anywhere Cards that direct your viewers to your external campaign landing pages and to Creator Academy lessons tailored to nonprofits. Your nonprofit can also get access to the YouTube Space in Los Angeles or New York to shoot or edit your videos at YouTube’s creator studio. Just visit Space LA or Space NY and click the “Apply Now” button.

KMVT 15 is an award-winning nonprofit television station and media center that provides a community forum, media literacy education, hands-on training and civic engagement to local residents. KMVT 15 used YouTube for Nonprofits to engage its audience at a global scale: their YouTube channel has garnered more than 4.5 million views and seven thousand subscribers with a minimal marketing budget.

We’re inspired every day by the nonprofits across more than 50 countries who use our products to advocate their causes and make a real difference. If you’re interested in how Google’s technology can help your nonprofit, click here tolearn more.

Source: Google LatLong


Google for Nonprofits: 2018 in Review

This year, more than 100,000 nonprofits around the world connected with their communities and spread awareness about their causes using Google products. As 2018 comes to an end, we’re taking a look back at the many ways these organizations used technology to make a difference.

donorschoose

DonorsChoose.org allows teachers to create projects that fulfill resources their students need.

DonorsChoose.org drives donations with Google Ad Grants

As the leading platform for giving to public schools, DonorsChoose.org allows teachers across America to bring their classroom dreams to life by requesting much-needed materials and experiences for their students. Google Ads’ ad performance data provides the organization a clear picture of teachers’ classroom needs and donor interest. And conversion tracking data allows DonorsChoose.org to make sure they’re using their Ad Grants account to the fullest. Through Ad Grants ads, the organization drove 7,000 teacher registrations and raised an additional $497,000 from about 5,000 donations in a year.

Raising money for Hope for Paws with YouTube Giving

Hope for Paws, a nonprofit animal rescue group, used YouTube Giving Fundraisers (beta) so that anyone could support them by clicking the “Donate” button on their videos. Through this feature, Hope for Paws was able to raise over $260,000 in September and tell their story to a global audience.

Using mapping tools at the Geo for Good summit

In October, the Google Earth Outreach team hosted the Geo for Good Summit. At the summit, Googlers and nonprofit partners demonstrated how Google mapping tools—like Google Earth, Earth Engine, Google Maps Platform and 360 Street View Imagery—can help organizations raise awareness, whether it’s through mapping and monitoring threats to the planet or mapping indigenous culture.

Expanding reach with Google Maps Platform credits

Organizations like iNaturalist, Code.org and charity:water use the Google Maps Platform to help them reach their goals—from using Maps as a new way for donors to view exactly where their dollars go, to helping people discover plant and animal life from around the world. In 2018, we expanded access for nonprofits to use these products in over 50 countries.

sciences

The Philippine Coral Reef at the California Academy of Sciences.

Collaborating with G Suite: Samasource and the California Academy of Sciences

This year, Samasource and the California Academy of Sciences presented at Cloud Next ’18 about how they used G Suite to make a difference. Samasource, a nonprofit organization that aims to reduce global poverty by connecting unemployed people in impoverished countries to digital work, connected its teams through G Suite for Nonprofits. By streamlining workflows across multiple locations, the Samasource team was able to focus on their goal of helping over 45,000 people out of poverty.

The California Academy of Sciences highlights biodiversity research and exploration, environmental education and sustainability across the globe. At no cost, G Suite for Nonprofits helped the Academy improve accessibility and collaboration across their team. Now, 650 staff members at the Academy can store, search and access shared content from anywhere.

Looking ahead to 2019

Let us know how Google for Nonprofits has made a difference for your nonprofit. In 2019, we’ll be traveling around the world to film a video with five different nonprofits. If your organization has benefited from using Google products, share your story here and you could be one of them.

Google for Nonprofits: 2017 in review

Every year nonprofits worldwide work tirelessly to make a positive impact in their communities, and in a year where many people were looking to help, 2017 was no exception. We’re looking back to celebrate the nonprofits around the globe using Google tools to help in their philanthropic efforts. Here are some successes from last year—we hope they give you some ideas for how you can improve your nonprofit’s productivity and have even more impact in 2018.

Unlocking G Suite for Nonprofits

G Suite allows teams to access data anywhere, update files in real time, and collaborate efficiently. Mercy Beyond Borders, a U.S.-based nonprofit with employees deployed in various countries, uses these tools to stay in sync with each other no matter where they are—from tracking finances on Google Sheets to sharing information with board members through Google Sites. And nonprofit MyFace takes advantage of Google’s security and privacy settings to store personal medical data for their patients. Read more about how these nonprofits used G Suite, and find out how to get started with G Suite, in this post.


Learn from “G4NP in Three,” a new YouTube Series

This year we launched our first-ever G4NP YouTube series, “G4NP in Three,” aiming to help nonprofits learn the basics about the Google for Nonprofits program and the process to get enrolled for each product. The videos also cover tips and tricks on how to make the most of the tools available, all in three minutes! Check out the videos and subscribe to stay updated on our latest content.

Introduction to G4NP tools: Tune into our G4NP in Three Series

Get inspired

By using tech in new ways, Action Against Hunger, Girl Scouts of Japan and Fundación Todo Mejora are able to focus their efforts on the work they do and care about most. Through our series “G4NP Around the Globe,” we highlighted how each of these nonprofits benefited with the help of Google tools. Action Against Hunger fundraised more than $20,000 from YouTube donations and used Google Ad Grants to increase site traffic—resulting in $66,000 worth of donations, which equates to feeding 1,466 children in need. Fundación Todo Mejora uses G Suite to easily share and store files, spread their message on their YouTube channel, and with the help of Ad Grants, they can reach suicidal teens who are searching for help. And Girl Scouts of Japan created a virtual tour using Google’s mapping tools, and used Google Forms to create quizzes that helps scouts earn badges.

Thanks to all nonprofits around the world for the work you do. We look forward to another year of working together to improve the lives of everyone around us!

Google for Nonprofits: 2017 in review

Every year nonprofits worldwide work tirelessly to make a positive impact in their communities, and in a year where many people were looking to help, 2017 was no exception. We’re looking back to celebrate the nonprofits around the globe using Google tools to help in their philanthropic efforts. Here are some successes from last year—we hope they give you some ideas for how you can improve your nonprofit’s productivity and have even more impact in 2018.

Unlocking G Suite for Nonprofits

G Suite allows teams to access data anywhere, update files in real time, and collaborate efficiently. Mercy Beyond Borders, a U.S.-based nonprofit with employees deployed in various countries, uses these tools to stay in sync with each other no matter where they are—from tracking finances on Google Sheets to sharing information with board members through Google Sites. And nonprofit MyFace takes advantage of Google’s security and privacy settings to store personal medical data for their patients. Read more about how these nonprofits used G Suite, and find out how to get started with G Suite, in this post.


Learn from “G4NP in Three,” a new YouTube Series

This year we launched our first-ever G4NP YouTube series, “G4NP in Three,” aiming to help nonprofits learn the basics about the Google for Nonprofits program and the process to get enrolled for each product. The videos also cover tips and tricks on how to make the most of the tools available, all in three minutes! Check out the videos and subscribe to stay updated on our latest content.

Introduction to G4NP tools: Tune into our G4NP in Three Series

Get inspired

By using tech in new ways, Action Against Hunger, Girl Scouts of Japan and Fundación Todo Mejora are able to focus their efforts on the work they do and care about most. Through our series “G4NP Around the Globe,” we highlighted how each of these nonprofits benefited with the help of Google tools. Action Against Hunger fundraised more than $20,000 from YouTube donations and used Google Ad Grants to increase site traffic—resulting in $66,000 worth of donations, which equates to feeding 1,466 children in need. Fundación Todo Mejora uses G Suite to easily share and store files, spread their message on their YouTube channel, and with the help of Ad Grants, they can reach suicidal teens who are searching for help. And Girl Scouts of Japan created a virtual tour using Google’s mapping tools, and used Google Forms to create quizzes that helps scouts earn badges.

Thanks to all nonprofits around the world for the work you do. We look forward to another year of working together to improve the lives of everyone around us!

Google for Nonprofits: 2017 in review

Every year nonprofits worldwide work tirelessly to make a positive impact in their communities, and in a year where many people were looking to help, 2017 was no exception. We’re looking back to celebrate the nonprofits around the globe using Google tools to help in their philanthropic efforts. Here are some successes from last year—we hope they give you some ideas for how you can improve your nonprofit’s productivity and have even more impact in 2018.

Unlocking G Suite for Nonprofits

G Suite allows teams to access data anywhere, update files in real time, and collaborate efficiently. Mercy Beyond Borders, a U.S.-based nonprofit with employees deployed in various countries, uses these tools to stay in sync with each other no matter where they are—from tracking finances on Google Sheets to sharing information with board members through Google Sites. And nonprofit MyFace takes advantage of Google’s security and privacy settings to store personal medical data for their patients. Read more about how these nonprofits used G Suite, and find out how to get started with G Suite, in this post.


Learn from “G4NP in Three,” a new YouTube Series

This year we launched our first-ever G4NP YouTube series, “G4NP in Three,” aiming to help nonprofits learn the basics about the Google for Nonprofits program and the process to get enrolled for each product. The videos also cover tips and tricks on how to make the most of the tools available, all in three minutes! Check out the videos and subscribe to stay updated on our latest content.

Introduction to G4NP tools: Tune into our G4NP in Three Series

Get inspired

By using tech in new ways, Action Against Hunger, Girl Scouts of Japan and Fundación Todo Mejora are able to focus their efforts on the work they do and care about most. Through our series “G4NP Around the Globe,” we highlighted how each of these nonprofits benefited with the help of Google tools. Action Against Hunger fundraised more than $20,000 from YouTube donations and used Google Ad Grants to increase site traffic—resulting in $66,000 worth of donations, which equates to feeding 1,466 children in need. Fundación Todo Mejora uses G Suite to easily share and store files, spread their message on their YouTube channel, and with the help of Ad Grants, they can reach suicidal teens who are searching for help. And Girl Scouts of Japan created a virtual tour using Google’s mapping tools, and used Google Forms to create quizzes that helps scouts earn badges.

Thanks to all nonprofits around the world for the work you do. We look forward to another year of working together to improve the lives of everyone around us!

A look at Team Drives in action at the California Academy of Sciences

Located in San Francisco’s Golden Gate Park, the California Academy of Sciences is an aquarium, planetarium, and natural history museum all wrapped into one. Attracting visitors from all over the world, the California Academy of Sciences aims to explore, explain, and sustain life on Earth. In addition to biodiversity research and conservation efforts, they offer a large variety of exhibits to educate visitors about wildlife, ecosystems, and the sustainability of our planet.

The California Academy of Sciences uses G Suite and other Google products to help employees collaborate, onboard new team members effectively, manage data for science-based animal care, and schedule upcoming physicals and treatments for live animals. Recently, they migrated all their digital data to Team Drives, a G Suite for Nonprofits tool that lets organizations store, search, and access shared content from anywhere. In Team Drives, files belong to the team instead of the individual, so users won’t need to search across siloed folders with varying permissions. Since implementing this change, the California Academy of Sciences has been able to reduce time spent searching for documents, limit duplication of efforts, and collaborate more closely with their team members and other organizations internationally. We spoke with Associate Director of the Steinhart Aquarium (and Google super user), Laurie Patel, who successfully migrated 15 years of digital data to Team Drives in just one evening, to learn more about how they're using the tool.

Penguins

Three endangered African Penguins on exhibit at the California Academy of Sciences. The penguin on the left is a juvenile hatched at the Academy as a part of the Association of Zoos and Aquariums’ (AZA) Species Survival Plan.

Better animal health management through unlimited storage

The initial reasoning behind the transition to Team Drives was unlimited storage. Because of the massive amounts of animal medical data that must be stored, the aquarium team needs space to upload all the PDFs, images, videos, and spreadsheets that they collect. All medical data gets logged, like each animal’s annual physicals, blood work, pictures, weight, and other diagnostics. With 38,000 live animals at the California Academy of Sciences, it’s easy to see how the virtual file cabinet of data in their systems could start to overflow. With Team Drives, Laurie’s team can upload all the images and data they collect so that it’s accessible in one place, all the time—without relying on an individual owner to have sole access. And with Team Drives’ permissions settings, they share and link these folders to the external Zoological Information Management System (ZIMS) database. That database connects with zoos and aquariums across the world so researchers can cross-reference each species’ baseline health reports. Being able to upload large files to this database has increased both the California Academy of Sciences’ and the ZIMS accumulated knowledge of medical data to ensure all animals are treated properly and receive the best possible care and enrichment.

Everything you need to know is right there in Team Drives. Laurie Patel
Associate Director of Steinhart Aquarium

Real-time updates to support strict protocols for animal safety

Caring for a diverse animal collection in varied habitats, like the four-story Osher Rainforest exhibit or the 212,000 gallon Philippine Coral Reef exhibit, requires California Academy of Sciences’ staff to adhere to strict protocols to ensure a consistently high standard of animal care. To ensure stable environments, all processes need to be executed in a specific way—and this critical information has to be readily accessible to staff and always up to date. From changing an animal’s diet to venomous animal handling protocols, employees routinely search and access these procedures and databases to make real-time decisions. For example, water is collected daily from separate tanks to check the water quality and test things like pH levels and magnesium concentration. Employees input this data into Google Sheets, and conditional formatting automatically attributes a color code based on each test result—an easy and instantaneous visual indication to inform what action is needed for the employees back at the tank.

We use data-driven responses for science based animal care. And utilizing Google’s collaboration tools for all this data is how we’re able to do this. Laurie Patel
Associate Director of the Steinhart Aquarium

Streamlined onboarding = more time for animals

By consolidating all training materials and important resources in one place, the Steinhart Aquarium team can onboard new members to the team quickly and efficiently. This helps the team prepare for legacy planning as well. When one teammate leaves, their successor can easily take ownership of all the files and resume where the former employee left off, ensuring that no work is lost in the transfer. And by linking to various Team Drives folders in their online hub powered by Google Sites, they’ve created a one-stop-shop to guide team members to the right information at the right time.

Sharks
The Reef Lagoon exhibit showcases the interrelationships of mangrove, lagoon and reef habitats found in the Philippines, an ecosystem researched by the biologists and scientists at the California Academy of Sciences.

Ultimately, Team Drives help California Academy of Sciences operate without fear of lost data or out-of-date sharing preferences. This extra time saved allows employees to spend more time caring for a charismatic group of live animals and engaging with the museum’s visitors, rather than their screens. Learn how Team Drives can help your organization and get started today.

Source: Google Cloud


A look at Team Drives in action at the California Academy of Sciences

Located in San Francisco’s Golden Gate Park, the California Academy of Sciences is an aquarium, planetarium, and natural history museum all wrapped into one. Attracting visitors from all over the world, the California Academy of Sciences aims to explore, explain, and sustain life on Earth. In addition to biodiversity research and conservation efforts, they offer a large variety of exhibits to educate visitors about wildlife, ecosystems, and the sustainability of our planet.

The California Academy of Sciences uses G Suite and other Google products to help employees collaborate, onboard new team members effectively, manage data for science-based animal care, and schedule upcoming physicals and treatments for live animals. Recently, they migrated all their digital data to Team Drives, a G Suite for Nonprofits tool that lets organizations store, search, and access shared content from anywhere. In Team Drives, files belong to the team instead of the individual, so users won’t need to search across siloed folders with varying permissions. Since implementing this change, the California Academy of Sciences has been able to reduce time spent searching for documents, limit duplication of efforts, and collaborate more closely with their team members and other organizations internationally. We spoke with Associate Director of the Steinhart Aquarium (and Google super user), Laurie Patel, who successfully migrated 15 years of digital data to Team Drives in just one evening, to learn more about how they're using the tool.

Three endangered African Penguins on exhibit at the California Academy of Sciences. The penguin on the left is a juvenile hatched at the Academy as a part of the Association of Zoo and Aquarium Species Survival Plan.
Three endangered African Penguins on exhibit at the California Academy of Sciences. The penguin on the left is a juvenile hatched at the Academy as a part of the Association of Zoos and Aquariums’ (AZA) Species Survival Plan.

Better animal health management through unlimited storage

The initial reasoning behind the transition to Team Drives was unlimited storage. Because of the massive amounts of animal medical data that must be stored, the aquarium team needs space to upload all the PDFs, images, videos, and spreadsheets that they collect. All medical data gets logged, like each animal’s annual physicals, blood work, pictures, weight, and other diagnostics. With 38,000 live animals at the California Academy of Sciences, it’s easy to see how the virtual file cabinet of data in their systems could start to overflow. With Team Drives, Laurie’s team can upload all the images and data they collect so that it’s accessible in one place, all the time—without relying on an individual owner to have sole access. And with Team Drives’ permissions settings, they share and link these folders to the external Zoological Information Management System (ZIMS) database. That database connects with zoos and aquariums across the world so researchers can cross-reference each species’ baseline health reports. Being able to upload large files to this database has increased both the California Academy of Sciences’ and the ZIMS accumulated knowledge of medical data to ensure all animals are treated properly and receive the best possible care and enrichment.

Everything you need to know is right there in Team Drives. Laurie Patel
Associate Director of Steinhart Aquarium

Real-time updates to support strict protocols for animal safety

Caring for a diverse animal collection in varied habitats, like the four-story Osher Rainforest exhibit or the 212,000 gallon Philippine Coral Reef exhibit, requires California Academy of Sciences’ staff to adhere to strict protocols to ensure a consistently high standard of animal care. To ensure stable environments, all processes need to be executed in a specific way—and this critical information has to be readily accessible to staff and always up to date. From changing an animal’s diet to venomous animal handling protocols, employees routinely search and access these procedures and databases to make real-time decisions. For example, water is collected daily from separate tanks to check the water quality and test things like pH levels and magnesium concentration. Employees input this data into Google Sheets, and conditional formatting automatically attributes a color code based on each test result—an easy and instantaneous visual indication to inform what action is needed for the employees back at the tank.

We use data-driven responses for science based animal care. And utilizing Google’s collaboration tools for all this data is how we’re able to do this. Laurie Patel
Associate Director of the Steinhart Aquarium

Streamlined onboarding = more time for animals

By consolidating all training materials and important resources in one place, the Steinhart Aquarium team can onboard new members to the team quickly and efficiently. This helps the team prepare for legacy planning as well. When one teammate leaves, their successor can easily take ownership of all the files and resume where the former employee left off, ensuring that no work is lost in the transfer. And by linking to various Team Drives folders in their online hub powered by Google Sites, they’ve created a one-stop-shop to guide team members to the right information at the right time.

Sharks
The Reef Lagoon exhibit showcases the interrelationships of mangrove, lagoon and reef habitats found in the Philippines, an ecosystem researched by the biologists and scientists at the California Academy of Sciences.

Ultimately, Team Drives help California Academy of Sciences operate without fear of lost data or out-of-date sharing preferences. This extra time saved allows employees to spend more time caring for a charismatic group of live animals and engaging with the museum’s visitors, rather than their screens. Learn how Team Drives can help your organization and get started today.