Tag Archives: Google Sites

Embed Google+ streams in the new Google Sites for more engagement

We’re making it easier to embed Google+ streams in the new Google Sites. This feature is a top request from users who want to create more interactive and engaging sites. The launch will help you:

  • Increase the social aspect of sites. Users can see all the posts, photos, comments, and other content that they’d see with the full G+ experience. 
  • Enable free-flowing communication. Users can add comments, +1s, and more to the G+ content directly from the site. 
  • Keep content fresh. Users can avoid duplicate content management by having G+ updates appear automatically in sites. 


How embedded G+ streams work 

You can embed many types of G+ post streams in your Google Sites pages. Specifically, you can embed a top-level community page, a community category page, a collection page, a search results page, or a G+ profile. Formatting of the G+ embed will automatically adjust to the width you set. Once it’s embedded, users can interact with posts just as they can on the full G+ experience. 

Permissions to see and interact with the stream are determined by whether users can see the content in G+. So if you embed from a private G+ community, only members of that community will be able to see the content on the site.

See our Help Center for more details on how to embed G+ streams in Google Sites.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI 

More Information 
Help Center: Add Google files, video & more

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End user rollout for Google Sites automatic conversion tool starting

As a reminder, the automatic migration tool to transfer Google Sites from classic Sites to new Sites will start rolling out to end users on June 19. The tool makes it quicker and easier to move sites created in classic Sites to new Sites.

The tool automatically creates a draft of a classic site in new Sites. This new draft site will have the updated look and feel of new Sites, and contain the content from the classic site. When the new site is ready to go live, it can either be published to the URL of the classic site (to replace the original site and automatically redirect viewers), or published to a new URL.

For full details on the tool and how it works, see our announcement for the admin preview of the tool. You can also use our Help Center to find out more about how to convert a classic Site to a new Site and what to expect when you convert a site.

Launch Details 
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information 
G Suite Updates blog: Admin preview for Google Sites automatic conversion tool 
Help Center: How to convert a classic Site to a new Site 
Help Center: What to expect when you convert a site 

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Copy a site in the new Google Sites

We’re making it possible to copy a site created in the new Google Sites. Sometimes you want to work on a new site, but you don’t want to start from scratch. By copying an existing site, you can save time by reducing duplicate work and avoiding manual copying of existing sites.

You might want to copy a site to:

  • Backup your work by keeping a previous version of a site 
  • Create a base site ‘template’ that you use to create new sites 
  • Iterate on previous sites 

To make a copy, open the site in the new Google Sites, click the More menu > Duplicate site.

Copy a site in the new Google Sites

See our Help Center for more details on how to copy a site.

Launch Details 

Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions: 
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Create, name, or copy a site

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Changes to embedded content on classic Google Sites

We're upgrading how HTML boxes work on classic Sites. This will improve performance and security, but it may also change the look and feel of some embedded elements. Site editors may want to make some simple adjustments so embedded elements appear the way they want them to. Note that this only affects sites managed in classic Sites. Sites managed in new Sites are not affected.

Upgraded HTML boxes may change visual appearance 

When boxes are upgraded, you may notice some visual changes to the embedded element. Visual changes could include:

  • Improved appearance of rich embedded content (e.g. Twitter images, buttons, and more). 
  • Different display size of the embedded element. 
  • Different styling of the embedded element. 


Due to these changes, site editors may want to check embedded content still appears as desired. If needed, site editors can:

  • Adjust the height and width. Use the manual controls (pictured below) to make the box fit the embedded content better. 
  • Adjust the formatting. You may want to adjust the embed HTML to match your page style. If you got the code from a third party, check if there are formatting options there. 


If an editor wants to revert back to the legacy embedded element appearance, they can check the “Use legacy html embed” option. The embedded element will then appear the same as before until the automatic upgrade on June 30th (see below).

Two stages to the upgrade 

There will be two stages to these changes:

  • Stage 1: Starting immediately, we’ll upgrade HTML boxes when an editor opens an HTML box on a classic site.  
  • Stage 2: On June 30th, we’ll automatically upgrade all remaining legacy HTML boxes. 
HTML box adjustment options in classic Google Sites



Launch Details 
Release track:

  • Stage 1 (upgrades while content is being edited) launching to both Rapid Release and Scheduled Release on 5/25 
  • Stage 2 (automatic upgrades) launching to both Rapid Release and Scheduled Release on 6/30 


Editions:
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI


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Admin preview for Google Sites automatic conversion tool

We’re introducing a tool that makes it fast and easy to move a site created in classic Sites to the new Google Sites interface. This will be available to admins from May 22nd, and will start to become available to end users who own eligible sites on June 19th.

The new Google Sites makes it easy for anyone to create functional and attractive sites. However, our users told us that it was time-consuming to manually move sites they had previously created in classic Sites into new Sites. This is why we developed this simple site conversion tool.

Classic site owners can use the tool to automatically create a draft of their site in the new Google Sites. This new draft site will have the updated look and feel of new Sites, and contain the content from the classic site. Starting the process will not affect the original site, so owners can review and edit the draft in the new Google Sites interface. When the new site is ready to go live, it can either be published to the URL of the classic site (to replace the original site and automatically redirect viewers), or published to a new URL.

The tool will currently work on some but not all sites. To see if the tool will work on a site, the site owner should open the classic site at sites.google.com and look for:


  • A banner at the top that says “New: Convert to new Sites,” or 
  • A link in the left sidebar at Settings > Manage Site > Convert to new Sites


If the banner and link are not available, the site is not eligible for conversion with the tool yet. This can be for several reasons, but is usually because it uses some features the conversion tool does not support yet. We’re working to make the tool work on more sites. When the site becomes eligible, the banner and link described above will appear.

The admin preview of the tool will roll out to admins in all domains within seven days. Use our Help Center to find out more about how to convert a classic site to a new site and what to expect when you convert a site.

Note: If new Sites is disabled for a domain, users will not see the banner and will not have access to the tool.


This admin preview period can help you to evaluate how you want to use the new Google Sites in your organization, and support your change management efforts with your users.

Launch Details
Release track:

  • Admin preview launching to both Rapid Release and Scheduled Release. 
  • End user launch to Rapid Release will start on June 19. We’ll release a post with more details when this starts. 

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only during admin preview. End users when launch starts on June 19.

Action: 
Admin action suggested/FYI

More Information 
G Suite Updates blog post (May 2017): An update on the classic Google Sites deprecation timeline
G Suite Updates blog post (Nov 2016): A totally rebuilt Google Sites—now available to everyone


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See a site’s owner and request edit access in the new Google Sites

To control the flow of information across their organizations, G Suite admins often need increased visibility into the new Google Sites being created by their users. For instance, they may notice outdated information on a site and need to contact the owner to ensure that it's updated. Or they may see duplicative content on two sites and need to resolve the redundancies with those sites' owners. To help admins do this, we’re adding a feature in the new Google Sites that will make it easier for an admin to get additional information about individual sites.

See the owner of a site and request edit access 

When browsing a site in their domain, admins with appropriate permissions will see a “Site details” button in the footer of the site. When they click this footer, they’ll see:
  • The site owner’s email address 
  • The date the site was last published 
  • An option to “Request edit access” 



Required admin permissions 

Super admins and any other admins with the “View details of new Google Sites” privilege will be able to see the site details link in a site’s footer.

Note that this feature does not automatically give G Suite admins the ability to edit Google Sites. They’ll still need to contact the site’s owner and request permission to directly edit.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center for end users: Invite others to edit your site 
Help Center for admins: Administrator privilege definitions

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Add custom links to the navigation bar in the new Google Sites

The navigation bar is how users get around a website, and it helps them find important resources quickly. The new Google Sites automatically creates an intuitive navigation bar that links to content within your site, but there may be times when you want to create your own links that go somewhere else. That’s why we’re adding a new feature where you can link to any URL from the navigation bar.

You can use this new custom link creator to add an item in the navigation bar that goes to:
  • Your company’s social media profile or homepage.
  • Your company’s HCM tool.
  • Another Google Site with different access permissions.
  • Your team’s project tracker.
  • Your team’s Drive folder.
  • Any other website. 

Use our Help Center to find out how to add a custom link in the new Google Sites.


Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact: 
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add, delete, & organize pages


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Add a custom favicon in the new Google Sites

The new Google Sites provides a simple and elegant way to create websites. To help your site stand out, you can now customize your favicon—the icon which appears in a browser tab or bookmark list—to match your site. This can help your viewers more easily recognize your site, and help you reinforce your branding.



Use our Help Center to find out how to add a custom favicon in the new Google Sites.

Launch Details 
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks.

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Add or edit text & images


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Publish sites to a specific audience in the new Google Sites

Some sites aren’t for everyone.

That’s why we’re making it possible to specify exactly who can view your content in the new Google Sites.

To publish your site to a specific audience, select the “Share with others” icon and change the Published settings to “Specific people can view when published.” Next, add the individuals you want in the “Invite people” box and select “Can view published.”



This feature is available now on the web; it will roll out in the Google Drive Android and iOS apps over the coming weeks. For more info on publishing in the new Google Sites, visit the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming on February 26th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Preview and publish your site on the web


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Embed HTML and JavaScript in the new Google Sites

We recently made it possible to embed webpages as iframes in the new Google Sites. With this launch, we’re giving you one more tool to customize your sites—you can now embed HTML and JavaScript code directly into your sites.


To get started, select Embed from the Insert menu and choose Embed Code. For more details, visit the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming on January 2nd

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add text, images & other content


Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates