Tag Archives: Gmail

View emails from multiple accounts at once in the Gmail iOS app

You can view email from multiple accounts, be it your work or personal, G Suite or non-G Suite (even third-party IMAP accounts), in the Gmail iOS app. But you’ve traditionally needed to toggle between different inboxes to do so. To save you time, we’re now making it possible to view emails from multiple accounts in a single inbox on an iOS device—the same way you can with the Gmail Android app.


To see emails from different accounts at one time, simply select the “All Inboxes” view from the left-hand side drawer. This will show all your emails in a single list, but don’t worry—no emails will be shared between your accounts.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Check emails from other accounts


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Compose actions in Gmail Add-ons now available

Compose actions in Gmail Add-ons make it easy to add links and attachments from apps like Box, Dropbox, Atlassian’s Jira, and Egnyte to any Gmail message—right as you’re drafting it. We’re launching Compose actions to G Suite customers today with those four partners (plus more on the way). See our post on the G Suite blog for more details.

Gmail Add-ons with compose actions can be installed from the G Suite Marketplace. Like all other Gmail Add-ons, G Suite admins can install them for their entire domain or add them to their whitelist.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
G Suite blog: Never miss a beat—new integrations make it easy to insert content, trigger actions within Gmail
Help Center: Install Marketplace apps
Help Center: Control user installation of Marketplace apps

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Email Settings API to be shut down on October 16, 2019

In 2016, we announced the deprecation of the Email Settings API in the Admin SDK and encouraged people to use the Gmail API instead. This is a reminder that we’re planning to turn down the Email Settings API on October 16, 2019, at which point any requests to the API will fail.

We recommend using the Gmail API, which has replacements for most Email Settings API endpoints. This includes the ability to manage Gmail delegate settings, which just launched earlier this month.

Please note that the Web Clips and General Settings features don’t have replacements in the Gmail API; a replacement for the Language Settings feature is planned for Q1 2019.

If you haven’t done so already, we suggest migrating to the Gmail API as soon as possible. You can use this guide to help you transition.

More Information
Gmail API Guide: Migrating from the Email Settings API


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Smart Compose comes to Pixel 3 and four new languages

In May, we introduced Smart Compose in Gmail on the web, which uses machine learning to help you draft emails faster. It has already saved people from typing over 1 billion characters each week and now it can help you write emails even faster while you’re on the go. We’re bringing Smart Compose to the Gmail mobile app, starting with Pixel 3. Smart Compose will offer writing suggestions as you type and if you like what you see, just swipe right to use it.

Demo 1 animation.gif

Smart Compose has already rolled out globally in English. In the coming months, we’ll bring the experience to four new languages: Spanish, French, Italian and Portuguese. We’ll also bring it to more mobile devices beginning in 2019.

We’re excited to bring Smart Compose to more places and more languages to help you do more with Gmail—faster. Want to make it even better? Keep the feedback coming using the “Help & feedback” link on the web or mobile app.

Grant delegate access to Gmail using the Gmail API

We recently announced that we’re extending the Gmail API to bring G Suite developers new ways to manage the Gmail delegate settings of users in G Suite. These new features will allow G Suite admins to authorize apps that can then add, view, and delete Gmail delegates within their organizations.

Once set up, a Gmail delegate can read, send, and delete messages, as well as view and add contacts, on behalf of another user in their organization. For example, an admin can now use the Gmail API to grant an administrative assistant access to the Gmail of an executive they work with.

You can read more about these capabilities in our post on the G Suite blog.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
G Suite blog: New ways to manage delegate settings using the Gmail API
Google Developers Guide: Managing Delegates

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Smart Compose in Gmail now available for G Suite

We’ve already made it easier to reply to emails; we’re now making it easier to compose them. Smart Compose in Gmail, now available to G Suite users, intelligently autocompletes your emails. At launch, it can fill in common phrases and relevant addresses, like that of your home and office; in the future, it will get smarter—learning your most-used greetings.


Smart Compose is on by default for all G Suite users. They can turn it off in their Gmail general settings (Smart Compose > Writing suggestions off).

Visit the Help Center for more details on how to use Smart Compose.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Use Smart Compose

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Tips from the people behind your favorite Google products

I’m one of those people who always cuts it close at the airport—it’s a race through security, with just enough time to grab the airline essentials: water bottle, magazine, a soft pretzel if I’m lucky. But I just learned that I can whip out Google Maps to find my way around the airport (by searching the airport name and terminal number), so I no longer waste time running around looking for my snack of choice.

For two decades, Google has built products that make my life more useful. Eight of these products now have a billion users, and with all that extra time at the airport, I got to thinking—how many other unknown tips and tricks are out there? Since Google is celebrating its 20th birthday this month, I present a party favor: tips on Google’s most-used products, straight from the people who helped build them.

Search

  • For lovers of covers:Try searching for a song and then tapping “other recordings” for different renditions.
  • Don’t burn daylight: Make the most of your daylight hours by knowing when the sun will go down. Search [sunset] to get the time the sun will set today.
  • For content connoisseurs:If you’re a fan of bingeable TV shows or a movie buff, you can see all the places to stream any show or film by searching [watch] followed by the title. (Head’s up: this is available in the U.S., Great Britain, Australia, Germany and India). 
Emily Moxley, Director of Product Management


Maps

  • Beat the crowds:Use Google Maps to find out the estimated wait times and popular times to visit your favorite restaurants and businesses. 
  • Don’t get lost in the parking lot:If you’ve ever spent way too long searching for your parked car, this tip’s for you. After navigating to your destination, tap on the blue dot and then “Set as parking location” so you can always find your way back to your parking spot.
  • Quickest route to the airport snacks:If you’re flying to a new place, you can use Google Maps to help you find your way around an airport. A quick search for an airport terminal name, say “SFO Terminal 1,” will show you the lay of the land, including nearby gates, lounges, restaurants and stores.
Dane Glasgow, VP of Product


YouTube

  • Just add popcorn:Developed to cut down on glare and give you that movie theater experience, Dark Theme turns your background dark while you’re watching YouTube. It’s available on desktop, iOS and now rolling out to Android. 
  • Pick your pace:Speed up or slow down the playback of a video by tapping on the three dots at the bottom right of any video. 
  • Take a shortcut:While watching a YouTube video, use the numbered keys to seek in a video. For example, hitting “2” will take you 20 percent into the video, “6” will take you to 60 percent into the video, “0” will restart the video. 
Brian Marquardt, Director of Product Management


Gmail

  • The ultimate to-do list: Open Tasks in your side panel within Gmail, then drag and drop emails to turn your messages into action items. 
  • Shhhh:Declutter your inbox with Gmail’s mute feature, which pushes the entire conversation to your archive and any future conversations on the thread bypass your inbox to be automatically archived as well. 
  • Take it back:Don’t fret over embarrassing typos, unintentional reply-alls, or other email taboos. In your Gmail settings, just implement a 5-30 second cancellation period on your sent emails and once you’ve fired one off, you’ll receive a prompt to “Undo.”

Kevin Smilak, Engineering Director


Google Drive

  • Give your docs a gold star:Find your favorite Drive items by starring your most important docs within the Drive main menu, and then bookmarking your Starred page. 
  • File_name_V2:Freeze moments in time by naming different versions of the docs you edit frequently. In a Doc, Sheet, or Slides go to File > Version History > Name current version. Name any version then access it easily from "Version history" by name. 
  • Your search is our command:Google Drive makes the text within all of the images and PDFs you upload searchable. Try searching for a phrase that you know is inside a picture or PDF, which is especially helpful when you can’t remember your filename. 
Alexander Vogenthaler, Director of Product Management


Android

  • Lost and found:If you’ve misplaced your Android phone, Find My Device lets you locate it by signing into your Google account. Or you can call it directly from a browser by typing “find my device” on Google. Lock your phone remotely or display a message on the lock screen, so if someone finds it they know who to contact. If you’re convinced it’s lost for good, you can erase all your data.
  • Always reachable:Don’t miss any urgent phone calls and messages from important contacts like close family members or your child’s school, even when you have Do Not Disturb turned on. Just add a star to people that matter to you, and then allow calls and messages from “starred contacts only” in Do Not Disturb settings. 
  • Use your voice:You can ask your Google Assistant to handle tasks on your Android phone (running Android 6.0 Marshmallow or later). Start by saying “OK Google,” then try “take a screenshot,” “turn on flashlight,” or “open WiFi setting.” You can even ask to “take a selfie”—this will open the camera app and start a countdown. Cheeeeeeeese. 
Sagar Kamdar, Director of Product Management


Google Play

  • When you’re good with faces, but not names:Just hit pause on your movie, tap the circle around the actor or actress's face, and learn more about them and what other movies they’ve been in.
  • Read like a superhero: When you’re reading a comic on your phone, tap on a voice bubble and use your volume buttons to zoom in on the dialogue between two characters.
  • What you wish for:You can create a wishlist to keep track of items you want to install or purchase on Google Play.
Kara Bailey, Global Merchandising Director


Chrome

  • Access history across devices:Open Chrome and click on “History.” From the drop down menu, click “Full History” and “Tabs From Other Devices.” If you’re signed into the same Google account on both your phone and your computer, you’ll see the article you were just about to finish on your way into work.
  • Keeping tabs on your tabs:You can save eight days of time per year using keyboard shortcuts. Try this one in Chrome: jump between tabs at light speed by pressing Ctrl and the tab number you want to go to (i.e., Ctrl+1, Ctrl+2, Ctrl+3).
  • 👀☝😀 = 🎉. Right-click in any text field for a shortcut to access emoji on any platform Chrome can be found.
Ellie Powers, Group Product Manager, and Chris Beckmann, Product Management Director 

So many tips, so much saved time.

Source: Gmail Blog


Gmail Offline Chrome app to be removed later this year

We’ve heard from customers that they want to use the same Gmail app whether they’re online or off. Our new offline feature makes that possible, allowing you to search, write, delete, and archive up to 90 days of messages, even when you don’t have an internet connection.

This native capability is easier to use and performs better than the Gmail Offline Chrome app, so we’re removing it from the Chrome Web Store after December 3rd, 2018. This is part of our ongoing effort to move Chrome apps to the web.

In preparation, we recommend that affected G Suite admins who want to preserve offline access enable Gmail web offline for their domains and then encourage their users to do the following:

  1. Enable Gmail offline in their individual settings.
  2. Uninstall the Gmail Offline Chrome app.

To access Gmail while they’re offline, users should simply navigate to mail.google.com in a Chrome browser (v61 or higher).

Please note that you can only use the native Gmail offline feature in the new Gmail.

More Information
G Suite Updates blog: Work offline in the new Gmail
Help Center: Work offline in Gmail
Help Center: Use Gmail offline

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Inbox by Gmail shutting down at the end of March 2019

Inbox by Gmail has been a great place to experiment with new ideas like snoozing emails to later, as well as try the latest AI-powered experiences like Smart Reply, Nudges and high-priority notifications to help you stay productive.

Four years after launching Inbox in 2014, we've learned a lot about how to make email better—and we’ve taken popular Inbox experiences and added them into Gmail to help more than a billion people get more done with their emails everyday. As we look to the future, we want to take a more focused approach that will help us bring the best email experience to everyone. As a result, we’re planning to focus solely on Gmail and end support for Inbox by Gmail at the end of March 2019.

Earlier this year, we introduced the new Gmail, which incorporates many of the same features you’ve come to love about Inbox. We recommend encouraging your employees to begin using the new Gmail instead of Inbox. Check out this guide for help with the transition.

If you’d like to disable access to Inbox prior to the end of March 2019, you can do so in the Admin console.

More Information
Transition Guide

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Inbox is signing off: find your favorite features in the new Gmail

Inbox by Gmail has been a great place to experiment with new ideas like snoozing emails to later, as well as try the latest AI-powered experiences like Smart Reply, Nudges and high-priority notifications to help you stay productive.

Four years after launching Inbox in 2014, we've learned a lot about how to make email better—and we’ve taken popular Inbox experiences and added them into Gmail to help more than a billion people get more done with their emails everyday. As we look to the future, we want to take a more focused approach that will help us bring the best email experience to everyone. As a result, we’re planning to focus solely on Gmail and say goodbye to Inbox by Gmail at the end of March 2019.

We introduced the new Gmail in April this year, incorporating many of the same features you’ve come to love about Inbox plus newer features like Smart Compose, which helps you draft emails faster. Read more about how these features in Gmail can help you manage your inbox better in this post.

We know change is hard, so we’ve created a transition guide to help you switch from Inbox to the new Gmail with ease. All your conversations are already waiting for you in Gmail. See you there.

Source: Gmail Blog