Tag Archives: G Suite

Get on the same page: new Google Docs features power team collaboration

Getting people on the same page for a project can be tough. It requires managing a ton of opinions and suggestions. The last thing you should have to worry about is making sure your team is literally working on the same document. That’s why we built our powerful real-time editing tools to help with this—Google Docs, Sheets and Slides—so that teams can work together at the same time, using the most up-to-date version.

Today, we're introducing new updates to better help with "version control," to customize tools for your workflows, and to help teams locate information when they need it.

Track changes, make progress

It can take dozens of edits to make a document just right—especially a legal agreement, project proposal or research paper. These new updates in Docs let you more easily track your team’s changes. Now, your team can:

  1. Name versions of a Doc, Sheet or Slide. Being able to assign custom names to versions of your document is a great way to keep a historical record of your team's progress. It's also helpful for communicating when a document is actually final. You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets or Slides.

  2. Preview “clean versions” of Docs to see what your Doc looks like without comments or suggested edits. Select Tools > Review suggested edits > Preview accept all OR Preview reject all.

  3. Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update. Select Tools > Review suggested edits > Accept all OR Reject all.

  4. Suggest changes in a Doc from an Android, iPhone or iPad device. Click the three dots menu in the bottom right of your Doc screen to suggest edits on-the-go. Turn on the “Suggest changes” toggle and start typing in “suggestion mode.”

Compare documents and review redlines instantly with Litera Change-Pro or Workshare Add-ons in Docs.
preview-accept-changes-docs
Here's a quick way to preview and accept all changes (or reject them) and name versions of your document

Use new templates, add-on time-saving functionality

Teams use templates in Docs and Sheets to save time on formatting. At the same time, developers are building add-ons to customize functionality. We thought, why not bring these two together? That’s why today, we’re introducing new templates with built-in add-ons and the ability to create your own, so your templates not only look good—but they make sure the work gets done.

These templates allow you to customize and deploy tools specific to your organization’s workflows. We’ve launched five examples of this in the general template gallery, like the new Mutual Non-disclosure agreement (NDA) template from LegalZoom and DocuSign. With this template, businesses can quickly create an NDA and collect signatures using the DocuSign Add-on for Docs. Bonus: it also automatically detects the required signature fields on the template, which saves even more time when you request signatures. This is just one of a few new templates—we’ve also worked with Lucidchart, PandaDoc, EasyBib and Supermetrics to help you save time and maximize efficiency throughout your team’s workflows.

In addition, you can also create your very own template with built-in Add-on customized to your company’s workflows. For example, create a Sheets template paired with an add-on to gather internal approvals or an invoice template in Docs (paired with an add-on) that pulls information from your CRM system.

docusign-docs
The new mutual NDA template from LegalZoom and DocuSign lets you collect NDA approvals stat.

Find the information you need, when you need it

Sometimes the hardest part of creating a proposal or client presentation is tracking down the information you need to include in it. Starting today for G Suite Business and Enterprise customers, Google Cloud Search will integrate with Docs and Slides via the Explore feature. Using Machine Intelligence, Cloud Search surfaces relevant information to help you work more efficiently throughout your day.

To get started, open the Explore tab in Docs or Slides and type what you’re looking for. Cloud Search will show you important details from your information across your G Suite apps including Gmail, Drive, Calendar, Sites and more, to help you create top-notch Docs and presentations.

explore-search-docs
Now you can use Google Cloud Search through the explore features in Docs and Slides.

Teams are using Docs to collaborate in creative ways. Check out this post for inspiration, or visit the Docs site to get started.

Source: Google Cloud


Check out the most recent G Suite launches

In June, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.




Around the Globe – Improved Operations for Girl Scouts Japan

For this segment of G4NP Around the Globe, we’re highlighting Girl Scouts of Japan: a nonprofit that supports more than 30,000 young women across the country with its vibrant community and empowering programs. With such a large network of members, the nonprofit needed technology to effectively keep members updated on events, ensure personal information stays secure, and manage their Local Council’s communications. The suite of tools provided by Google for Nonprofits has allowed Girl Scouts of Japan to improve their productivity and increase their member base, giving them more time to focus on supporting young women.  

Operations - G Suite

GSuite has helped Girl Scouts of Japan operate more efficiently and provide a positive experience for their members. More than 7,000 attendees signed up through Google Forms for e-learning programs about safety procedures before they headed off on a scouting adventure. Google Sheets helped the chapter to quickly access and organize this data. And by migrating to Gmail, the nonprofit feels secure with their custom Google privacy settings and the tool’s ability to weed out spam and malware.

Girl Scouts of Japan has also used technology to revolutionize a central component of the global Girl Scout organization: badges. Typically, Girl Scouts can earn woven badges for their vests by completing tasks or trainings. With the help of Google tools, Girl Scouts of Japan has created an interesting twist to this tradition: using Forms to create quizzes on their Google Site and reward women with digital badges.  

Furthermore, the nonprofit creates engaging content with Google Sites and shares their manuals and materials on Google Drive so each Local Council can always access the most updated trainings. With G Suite scaled to the entire organization, the nonprofit seamlessly keeps all communications and information safely stored in one place—allowing them to spend less time handling administrative tasks, and more freedom to plan engaging events.

Girl Scouts Japan - Virtual Tour of WAGGGS World Centers

Girl Scouts Japan - Virtual Tour of WAGGGS World Centers

Visibility - Google AdGrants, YouTube, Google Maps

Girl Scouts of Japan recognized an opportunity to connect with their young target audience by building a strong online presence. Ad Grants helps them reach new members with over 3,000 monthly visitors to their site—a 500% increase in just two months. To further enhance their online engagement, the nonprofit created a YouTube channel to showcase their thriving community and impactful programs with original content. Their videos showcase the strength of their community and the empowering programs they provide. And with Google Maps, members can easily find events happening nearby, resulting in over 18,000 views about event information.

Lastly, to spread awareness and encourage women to get involved, Girl Scouts of Japan uses Google Earth to provide a global view of their expansive network. Using instructions from Earth Outreach tutorials, they created this Virtual Tour to share with members to encourage a global perspective and community of Girl Scouts.

From G Suite to YouTube, Girl Scouts of Japan has successfully harnessed the power of technology to cultivate a strong community of women who support each other and grow together. Read the full story by visiting our Community Stories page on our Google for Nonprofits site.

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To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.

8 tips to help you keep up in Google Keep

Google Keep makes organizing information a cinch. You can easily jot down ideas or share to-dos with co-workers. We asked Mario Anima, product manager for Google Keep, to share some of his favorite Keep tips. This is what we learned.

1. Record voice notes.

For recording thoughts on the go, you can record voice memos within Google Keep on your Android or iOS device. Open up the Keep mobile app, click on the microphone icon at the bottom right of your screen and record your message. When you’re done talking, the recording will automatically end and a new screen will pop up with the text of your message and an audio file.


Record GIF

Click on “title” at the top of your audio file and name your note. Your note is automatically synced with the web app, too, so you can access it on your desktop.

2. Transcribe notes from pictures.

Sometimes a picture is worth a thousand words. Using Optical Character Recognition (OCR), Keep can transcribe text from pictures for you, so you don’t have to worry about typing up notes from a meeting or whiteboard session (shameless plug: you can also use Jamboard for that).

Just take a photo, select “Grab Image Text”  and Keep will transcribe your note.

OCR gif

3. Create drawings and even search handwritten notes.

You can sketch images in Keep. Select the pen icon at the bottom of your mobile screen and a bunch of options will appear. Play with colors, shades and more. Once you’re finished with your drawing, you can share it right away with coworkers. Or, you can come back to handwritten memos later by searching for what you wrote.

Speaking of search, you can also find images by searching for words contained within them. Say you snap a photo from a whiteboard and the image contains the word “Proposal.” Just search Keep for “proposal” and your image will appear.

4. Drag and drop notes from Keep into Google Docs.

Now you can use Keep directly within Docs—take notes you’ve created in Keep and drag them into client proposals and more.

If you’re in a Doc: click “Tools” on the menu bar, and then “Keep Notepad.” A sidebar will pop up with all of your note options. You can scroll through the list or use the search bar to jump right to the note you need. Once you’ve found it, drag-and-drop the note into your doc.

If you’re in the Keep app: select the note you want to send, click the three dots menu and click “Copy to Google Doc.”

You can also create notes in the Keep notepad while viewing a Doc. One bonus is that when you create a note in Docs, Keep creates a source backlink—so you can access the note in Keep and it will link back to the source document where the note was created.

Keep GIF

5. Use the Chrome Extension.

Create notes while you browse the web by downloading the Chrome Extension. One cool thing is that when you create a note using the extension, it saves the site URL with it. So if you browse back to that same URL, the extension will show your note in context.

Chrome Extension

6. Send notes from Keep to other apps you use.

Some teams save content from other messaging or social media apps in Keep to reference later. Or, vice versa, you might use Keep to draft emails or social media posts on-the-go. Click on the three dots in the bottom right corner of your Keep app, select “send” and choose the app you want to share your note with.

7. Color-code or label your notes to find them quicker.

To organize your notes by color-coding them in Keep, at the bottom of a Keep note, select the three dots menu and choose from several colors to help you quickly identify a note. You might consider color-coding by task or deadline. If you’re working on your desktop, you can also use the Category Tabs for Google Keep Extension in Chrome to assign category names by color. It will look like this:

Changing colors in Keep

You can also add labels to your notes. Another way to locate your information in Keep is to add and create labels using #hashtags. When you create a note in the Keep app, you can type #label-name and Keep will prompt you to either apply a label if it already exists, or create one if it doesn’t. It’s a pretty handy shortcut.

8. Set reminders for yourself.

Notes matter only if you can execute on what your record. Keep lets you set up reminders which can help.

Select a note and click the finger icon at the top right of your screen in Keep (it has a string on it). When you do that, a pop-up window will give you options to set reminders. The great thing about this is that these reminders will alert you in other Google tools, like Calendar, Chrome or on your Android device.

Note: make sure you have Reminders enabled inside your Calendar app in order to see them. You can check out how to do that on our Help Center under the “Don’t see your Reminder” or “Switch between Tasks and Reminders” section.

Try Keep today

Keep is a great way to keep track of your work tasks. Learn more about how you can get started on our site.

Source: Drive


Save that thought: How Instrument uses Jamboard to capture and share ideas

We all brainstorm differently. As Avi Couillard, a Senior Strategist at the digital agency Instrument, puts it: “Some people need to noodle on an idea, some need to converse with their team about it, and some need to visit it on their own terms.” For agencies like Instrument, inspiration can strike at any place and time. 

Instrument’s creative team has been using Jamboard for 10 months as a part of early testing cycles to facilitate brainstorms and execute on big ideas for clients, including Google. Along the way, the team has noticed an interesting shift in their creative process.

Jamboard 1

We interviewed members of Instrument’s creative team to tell us about this shift, and how Jamboard has changed their team’s approach to brainstorming.

Brainstorming before and after Jamboard

For Avi and his colleagues at Instrument, brainstorms looked different last year. “It used to be one person with bad handwriting, translating whiteboard notes into a spreadsheet,” says Avi. His colleague, UX Illustrator Sheri Smith, jokes: “That handwriting was usually mine.”

They’d leave meetings with a ton of ideas that were then assigned to other designers, illustrators or animators to interpret. “It was time-consuming and the process sometimes diluted creativity,” says Avi.

Jamboard and Instrument team

Now, instead of deciphering half-formulated ideas after the fact, Sheri visualizes concepts right away by sketching them on Jamboard as they’re mentioned. Avi and Sheri also bring remote colleagues into a brainstorm session. Other designers or programmers can join meetings via Hangout within the Jamboard, have PDF versions of work sent to them, or view “jams” from their phone, tablet or computer and rev on a concept right away.

Jamboard helps us focus more on the ideas, and less on translating creative direction to different teams. Avi Couillard Senior Strategist, Instrument

“Jamboard helps us focus more on the ideas, and less on translating or assigning creative direction to different teams,” says Avi. His team is able to keep working on ideas after meetings wrap, too. “Because ideas from ‘jams’ are saved in Drive, they’re captured in their original form for everyone on the team. This provides the whole team with access so they can keep adding to them to make them better.” Once the work is complete, the team adds the final output into a Slides presentation to share with internal teams or clients to review.

Ideas from everywhere, everyone

With Jamboard, more team members are involved in the creative process earlier, including those who may not be viewed as traditional “creatives.” Says Andrew Barden, Senior Producer: “Jamboard democratizes brainstorms. Sometimes it’s easy to think ‘oh, I’m not a creative,’ but that’s not true. Ideas come from everywhere, and being able to iterate early in the process helps you produce your best work.”

Jamboard democratizes brainstorms. Ideas come from everywhere, and being able to iterate early in the process helps you produce your best work. Andrew Barden Senior Producer, Instrument

Jamboard can also impact how organizations present work. Instead of a “grand unveil” of a polished product, other business units or your clients become broader extensions of your creative team. If you involve more team members in the thinking early on, they’re more likely to be invested in the end result. “Using Jamboard, I’ve had to get more comfortable with sharing my rough sketches or unfinished work to clients early on,” says Sheri. “But they like that. It’s like if you buy a painting that you watched someone paint. That’s more valuable to you than buying it off the shelf.”

It’s like if you buy a painting that you watched someone paint. That’s more valuable to you than buying it off the shelf. Sheri Smith UX Illustrator, Instrument

Learn more about how your organization can get started with Jamboard.

Around the Globe – Fundación Todo Mejora supports LGBT youth

Todo Mejora means “it gets better”—and it’s this message that the Chile-based nonprofit has worked tirelessly to advocate for. In the wake of continual LGBT discrimination around the world, Fundación Todo Mejora strives to support the LGBT adolescents who face discrimination, including those considering committing suicide. Chile has one of the highest levels of suicide and school violence in Latin America. It’s projected that if nothing is done, in four years, one adolescent in Chile will end his or her life  nearly each day—an astounding metric that Fundación Todo Mejora hopes to change.1,2

Continuing  with our series about impactful organizations using Google for Nonprofits tools, this week we’re highlighting how Fundación Todo Mejora uses technology to spread its message and creates a safe space for these teenagers to find refuge in times of need.

Showing up when searching for help—Google Ad Grants

By implementing a strategic campaign using Google Ad Grants, the nonprofit targeted Google searches common to suicidal thoughts such as “I want to commit suicide”, “Who should I call if I want to kill myself?”, or “Help me, I want to die”. When a local person searches this on Google, Fundación Todo Mejora’s ads show up to intervene with supportive messages, and provide links to resources to find help. One 19-year-old girl who found support from these ads said, "Amidst my depression, I Googled how to commit suicide. Your foundation, ’Todo Mejora,’ popped up in my search results. It made me smile and reminded me the reason to go on.”

These ads have allowed Fundación Todo Mejora to save lives and navigate people to their website where they can find resources and support. As a result, website traffic increased by 20% in one year alone, which means the organization found a way to reach more people in need. This increase also prompted Fundación Todo Mejora to expand their suicide hotline support to 30 hours/week up from 7 hours/week.

Spreading the word—YouTube

To further increase visibility, Fundación Todo Mejora created a YouTube channel where adolescents share their personal stories, which have helped create a community of support, coupled with the call-to-action overlays inspiring others to follow suit, take initiative, and send donations. In their most popular video, with over 62,000 views, Demi Lovato speaks out against homophobic and transgender bullying and encourages victims to reach out for help.

TODO MEJORA - Demi Lovato, cantante

Storage & syncing—G Suite

Fundación Todo Mejora now uses G Suite exclusively for all its day-to-day operations, relying on Gmail, Google Drive, and Google Calendar to work productively. The unlimited user accounts and 30GB of storage per user has saved them time and money that once went towards paying for other storage products. Now, they can save important data in a shared and collaborative space which has helped them streamline their processes, preserve historical documents, and improve communication.

With more time, funding, and organizational processes, Fundación Todo Mejora can focus on expanding their support for youth in need and the LGBT community. Read more about their story on our Community Stories page on our Google for Nonprofits site.

To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.

1 OECD (2016). Low Performing Students: Why They Fall Behind and How To Help Them Succeed. PISA. OECD Publishing. Paris

2.Ministerio de Salud de Chile (2013). Situación Actual del Suicidio Adolescente en Chile, con perspectiva de Género [Current Situation of Adolescent Suicide in Chile, with a gender perspective]. Programa Nacional de Salud Integral de Adolescentes y Jóvenes. Chile.

Google named a Leader in Gartner Magic Quadrant for Content Collaboration Platforms

For multiple years now, Google Drive has been focused on the needs of large enterprises, because they have the most exciting and impactful problems we can solve. Enterprises are drowning in files, and there’s an immense opportunity to harness that information. Those files represent a company’s collective knowledge—every strategic plan, brainstorming note and financial plan—and with Drive, we’re giving businesses a way to find, organize, understand and act on that knowledge.

Today, we are excited to announce that we are being recognized for our progress on this journey. Google has been named a leader in the Gartner Magic Quadrant for Content Collaboration Platforms (CCP).

Customer image

More companies are embracing cloud solutions like Drive because of the opportunity they pose: when you make content accessible from any device, anywhere, at anytime, teams can collaborate more and become more nimble. This new way of working provides tremendous opportunity to improve productivity and innovation, but it can also increase complexity.

As an international clothing manufacturer and retailer, GANT is familiar with the challenges of running a global brand. The company employs an international creative team to create its smart, practical and stylish clothing items and requires collaboration solutions that bring their work from sketchbook to store. Says Matthew Wood, creative director at GANT, "Google Drive is a very visual and simple way of working. We can plan, manage and discuss our work in progress within one place—fabrics, styles, everything, right down to the very last stitch."

We listened carefully to enterprise customers like GANT and we launched several new capabilities in Drive to address these new complexities. Some challenges we heard from customers like Sanmina, Whirlpool or Woolworth’s included:

  • Help my teams work confidently in the cloud. To make it easier for teams of all sizes to collaborate seamlessly in the cloud, we’ve added features like Team Drives. In Team Drives, you can easily view, access and control content sharing because it’s owned collectively by your team and organized in one place.
  • Give us the tools to find the information we need to get work done fast. When you’re in the middle of a project, the last thing you want to do is dig for information you need to complete it. Instead, use Quick Access in Drive to surface the files you need. Quick Access uses Google’s advanced artificial intelligence to find and suggest the most important files based on a number of work signals and patterns—saving 50 percent of the time you would spend searching for content. Less time digging means more time working on important tasks.
  • Help our admins maintain the visibility and control they need. It’s important to be in control of your company data, especially as you transition to the cloud. Vault, Data Loss Prevention for Drive and many auditing enhancements make it easier for admins to meet data retention/compliance needs and prevent data breaches, like accidentally sharing a file with SSNs outside of your company.
  • Make migrating from on-prem to the cloud easier for my business. You can’t afford to have work come to a standstill because of a botched migration or because new solutions aren’t compatible with existing tools. To help you migrate from on-prem, cloud or hybrid solutions, we recently integrated AppBridge, a leading enterprise-grade migration provider, into G Suite. After migration, you can use the new Drive File Stream to access all of your content in Drive from your computer without syncing delays or filling up your employees’ hard drives.

Get in touch with Google to learn more about how your business can benefit from moving to the cloud.

Note: Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner's research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

Source: Drive


G4NP Around the Globe – Zooming in on Action Against Hunger

Every dollar and minute count to further your cause and focus on your mission. We’re pleased to highlight nonprofits who were able to make greater impact with fewer resources by using Google tools—from G Suite to Google AdGrants–made available through Google for Nonprofits (G4NP) at no charge.

Varying in size, scope, and timezones, these nonprofits from around the world share one thing in common: utilizing the G4NP suite of tools to help their specific needs. G4NP offers nonprofit organizations across 50 countries access to Google tools like Gmail, Google Calendar, Google Ad Grants and more at no cost. This week, we’ll take a look at how the nonprofit Action Against Hunger utilizes these tools to increase productivity, visibility, and donations,  in order to improve lives in  the communities they serve.

Action Against Hunger

In 2016 alone, Action Against Hunger provided nourishment to over 1.5 million starving children(1). In order to save lives with nutritional programs, Action Against Hunger looked to Google for aid—not for food, but for technology. Action Against Hunger now utilizes five Google technologies that have drastically improved their ability to save lives around the globe.

Raising Awareness with  Google Ad Grants & Analytics

For major international emergencies, like the Ebola outbreak or the South Sudan famine, Action Against Hunger needs a way to inform people and recommend ways to get involved. With Ad Grants, the nonprofit activates targeted keywords relating to the crises to drive people to their page and empower them to take action. Google Analytics then allows them to track their effectiveness and adjust accordingly to increase engagement and improve their fundraising techniques. With this data-driven strategy and the tools’ ability to optimize campaigns, Action Against Hunger has nearly doubled funding year-over-year. In fact, Ad Grants brought 158,000 people to their website in the past year alone, raising $66,000 which is equal to treating 1,466 hungry children.

Ad Grants brought 158,000 people to their website in the past year alone, raising $66,000 which is equal to treating 1,466 hungry children.

Increasing Productivity with  G Suite

When working with a global network and managing hundreds of programs abroad, collaboration and communication are key. After experiencing unnecessary latencies in their operations, Action Against Hunger has since adopted G Suite which streamlined their workflow. The nonprofit is especially fond of Gmail, Hangouts, and Drive where Action Against Hunger employees can message each other quickly, share files securely, and collaborate on Docs in real-time—avoiding duplication of efforts and saving time.

Fundraising with One Today & YouTube

To drive donations and expand awareness to broad audiences, Action Against Hunger uses One Today, a Google app that allows users to easily donate $1 or more towards causes they care about. Campaigning on One Today on World Food Day in 2016,  Action Against Hunger raised more than $1,200 in support of their cause with each dollar going directly helping those in need—the equivalent of feeding 1,000 hungry children. Additionally, Action Against Hunger creates and shares content on YouTube to reach their global audience, and is  beginning to use the YouTube donation cards to further increase donations. The large exposure and website referrals from both YouTube and Google+ helped Action Against Hunger raise over $20,000.

Using Google products Action Against Hunger gained extra time and energy to focus on what really matters: feeding the hungry.

To read more aboutAction Against Hunger’s story and learn how they used Google tools so effectively, visit our Google for Nonprofits Community Stories page. Stay tuned in the coming weeks for more inspirational stories about nonprofits using technology to help their cause.


To see if your nonprofit is eligible to participate, review the Google for Nonprofits eligibility guidelines. Google for Nonprofits offers organizations like yours free access to Google tools like Gmail, Google Calendar, Google Drive, Google Ad Grants, YouTube for Nonprofits and more. These tools can help you reach new donors and volunteers, work more efficiently, and tell your nonprofit’s story. Learn more and enroll here.

Footnote:  Statements are provided by Nonprofits that received products as part of the Google for Nonprofits program, which offers products at no charge to qualified nonprofits.


Source: Google Cloud


How we’re collaborating with Citrix to deliver cloud-based desktop apps

Businesses of all types are accelerating their transition to the cloud, and for many, desktop infrastructure and applications are part of this journey. Customers often tell us they want to be able to use their current desktop applications from any device and any place just as easily and securely as they can use G Suite.

That’s why today, we’re announcing a collaboration with Citrix to help deliver desktop applications running in a cloud-hosted environment.

Managing and delivering hosted desktop applications requires several pieces of technology: Google brings highly scalable and reliable infrastructure, a global network to reach customers and employees wherever they may be, and a team of security engineers who work to keep Google Cloud customers secure. Citrix brings the application management, backup and redundancy from XenApp, its desktop virtualization suite, and application delivery with Netscaler. Finally, Google Chromebooks and Android devices together with Citrix XenApp offer a highly secure, managed end-point that provide users a safe and user friendly experience on which to use applications.

All this requires close partnership and excellence in engineering. Google and Citrix have collaborated for years and we're expanding that relationship today in a few key ways:

  • Simplifying the path for customers to more securely transition to the cloud by bringing Citrix Cloud to Google Cloud Platform (GCP)

  • Bringing the application load balancing expertise of Netscaler to the world of containers via Netscaler CPX on GCP

  • Integrating Sharefile with G Suite to use Gmail and edit and store Google Docs natively.

  • Expanding use of secure devices with Citrix Receiver for Chrome and Android link

This collaboration helps address key challenges faced by enterprises moving to the cloud quickly and securely. Both Google and Citrix look forward to making our products work together and to delivering a great combined experience for our customers.

Source: Google Cloud


New security protections to reduce risk from unverified apps

Originally posted by Naveen Agarwal, Identity team and Wesley Chun (@wescpy), Developer Advocate, G Suite on the G Suite Developers Blog

We're constantly working to secure our users and their data. Earlier this year, we detailed some of our latest anti-phishing tools and rolled-out developer-focused updates to our app publishing processes, risk assessment systems, and user-facing consent pages. Most recently, we introduced OAuth apps whitelisting in G Suite to enable admins to choose exactly which third-party apps can access user data.

Over the past few months, we've required that some new web applications go through a verification process prior to launch based upon a dynamic risk assessment.

Today, we're expanding upon that foundation, and introducing additional protections: bolder warnings to inform users about newly created web apps and Apps Scripts that are pending verification. Additionally, the changes we're making will improve the developer experience. In the coming months, we will begin expanding the verification process and the new warnings to existing apps as well.

Protecting against unverified apps

Beginning today, we're rolling out an "unverified app" screen for newly created web applications and Apps Scripts that require verification. This new screen replaces the "error" page that developers and users of unverified web apps receive today.

The "unverified app" screen precedes the permissions consent screen for the app and lets potential users know that the app has yet to be verified. This will help reduce the risk of user data being phished by bad actors.

The "unverified app" consent flow

This new notice will also help developers test their apps more easily. Since users can choose to acknowledge the 'unverified app' alert, developers can now test their applications without having to go through the OAuth client verification process first (see our earlier post for details).

Developers can follow the steps laid out in this help center article to begin the verification process to remove the interstitial and prepare your app for launch.

Extending security protections to Google Apps Script

We're also extending these same protections to Apps Script. Beginning this week, new Apps Scripts requesting OAuth access to data from consumers or from users in other domains may also see the "unverified app" screen. For more information about how these changes affect Apps Script developers and users, see the verification documentation page.

Apps Script is proactively protecting users from abusive apps in other ways as well. Users will see new cautionary language reminding them to "consider whether you trust" an application before granting OAuth access, as well as a banner identifying web pages and forms created by other users.

Updated Apps Script pre-OAuth alert with cautionary language
Apps Script user-generated content banner

Extending protections to existing apps

In the coming months, we will continue to enhance user protections by extending the verification process beyond newly created apps, to existing apps as well. As a part of this expansion, developers of some current apps may be required to go through the verification flow.

To help ensure a smooth transition, we recommend developers verify that their contact information is up-to-date. In the Google Cloud Console, developers should ensure that the appropriate and monitored accounts are granted either the project owner or billing account admin IAM role. For help with granting IAM roles, see this help center article.

In the API manager, developers should ensure that their OAuth consent screen configuration is accurate and up-to-date. For help with configuring the consent screen, see this help center article.

We're committed to fostering a healthy ecosystem for both users and developers. These new notices will inform users automatically if they may be at risk, enabling them to make informed decisions to keep their information safe, and will make it easier to test and develop apps for developers.