Tag Archives: G Suite

Collaborating to protect nearly anonymous animals

When you have a lot of people working in a Google Doc it can look like a zoo, with anonymous animals popping into your document to write (or howl, bark or moo) their feedback. Today, 13 new animals—like the african wild dog, grey reef shark and cheetah—are joining the pack. Though they may be excellent collaborators, they also need our help.

It’s Endangered Species Day, and we’re teaming up with World Wildlife Fund (WWF) and Netflix's “Our Planet” to raise awareness around animals that are at risk.

Google Cloud WWF Netflix.png

According to WWF, wildlife populations have dwindled by 60 percent in less than five decades. And with nearly 50 species threatened with extinction today, technology has a role to play in preventing endangerment.

With artificial intelligence (AI), advanced analytics and apps that speed up collaboration, Google is helping companies like WWF in their work to save our precious planets’ species. Here are some of the ways.

  • Curating wildlife data quickly. A big part of increasing conservation efforts is having access to reliable data about the animals that are threatened. To help, WWF and Google have joined a number of other partners to create the Wildlife Insights platform, a way for people to share wildlife camera trap images. Using AI, the species are automatically identified, so that conservationists can act quicker to help recover global wildlife populations.
  • Predicting wildlife trade trends. Using Google search queries and known web page content, Google can help organizations like WWF predict wildlife trade trends similar to how we can help see flu outbreaks coming. This way, we can help prevent a wildlife trafficking crisis quicker.
  • Collaborating globally with people who can help. Using G Suite, which includes productivity and collaboration apps like Docs and Slides, Google Cloud, WWF and Netflix partnered together to draft materials and share information quickly to help raise awareness for Endangered Species Day (not to mention, cut back on paper).

What you can do to help
Conservation can seem like a big, hairy problem that’s best left to the experts to solve. But there are small changes we can make right now in our everyday lives. When we all collaborate together to make these changes, they can make a big difference.

Check out this Slides presentation to find out more about how together, we can help our friends. You can also take direct action to help protect our planet on the “Our Planet” website.

Collaborating to protect nearly anonymous animals

When you have a lot of people working in a Google Doc it can look like a zoo, with anonymous animals popping into your document to write (or howl, bark or moo) their feedback. Today, 13 new animals—like the african wild dog, grey reef shark and cheetah—are joining the pack. Though they may be excellent collaborators, they also need our help.

It’s Endangered Species Day, and we’re teaming up with World Wildlife Fund (WWF) and Netflix's “Our Planet” to raise awareness around animals that are at risk.

Google Cloud WWF Netflix.png

According to WWF, wildlife populations have dwindled by 60 percent in less than five decades. And with nearly 50 species threatened with extinction today, technology has a role to play in preventing endangerment.

With artificial intelligence (AI), advanced analytics and apps that speed up collaboration, Google is helping companies like WWF in their work to save our precious planets’ species. Here are some of the ways.

  • Curating wildlife data quickly. A big part of increasing conservation efforts is having access to reliable data about the animals that are threatened. To help, WWF and Google have joined a number of other partners to create the Wildlife Insights platform, a way for people to share wildlife camera trap images. Using AI, the species are automatically identified, so that conservationists can act quicker to help recover global wildlife populations.
  • Predicting wildlife trade trends. Using Google search queries and known web page content, Google can help organizations like WWF predict wildlife trade trends similar to how we can help see flu outbreaks coming. This way, we can help prevent a wildlife trafficking crisis quicker.
  • Collaborating globally with people who can help. Using G Suite, which includes productivity and collaboration apps like Docs and Slides, Google Cloud, WWF and Netflix partnered together to draft materials and share information quickly to help raise awareness for Endangered Species Day (not to mention, cut back on paper).

What you can do to help
Conservation can seem like a big, hairy problem that’s best left to the experts to solve. But there are small changes we can make right now in our everyday lives. When we all collaborate together to make these changes, they can make a big difference.

Check out this Slides presentation to find out more about how together, we can help our friends. You can also take direct action to help protect our planet on the “Our Planet” website.

Ask a Techspert: What’s so interesting about spreadsheets?

Editor’s Note: Do you ever feel like a fish out of water? Try being a tech novice and talking to an engineer at a place like Google. Ask a Techspert is a new series on the Keyword asking Googler experts to explain complicated technology for the rest of us. This isn’t meant to be comprehensive, but just enough to make you sound smart at a dinner party.

The spreadsheet wizard: Every office has one. They’re masters of functions and pivot tables. It’s as if they hold the secrets of the universe, while I fumble around just trying to alphabetize something.

In today’s workplace, spreadsheets are in, and endless stacks of paper containing years of information are out. That got me wondering: Since when did spreadsheets become “a thing,” anyway? How did they become the de facto way to organize data? And what does the future of spreadsheets look like?

For this edition of Ask a Techspert, I sat down with Ryan Weber, a G Suite Product Manager who works on Google Sheets, to get an expert’s take on how users look to spreadsheets to manage their data. Ryan and his team not only know how we use spreadsheets today, but also have a good idea of how we’ll use them in the future.

How did spreadsheets and computers first meet?  

“Spreadsheets were the first ‘killer app’ of the personal computer,” Ryan told me. “People got them for their home and for their business, and it allowed people to really unlock the true value of a computer.” By “killer app,” Ryan means software so popular that it becomes one of the main reasons many people use a device.  

Essentially, spreadsheets were one of the reasons to actually go out buy a computer for the first time. They presented a technological alternative to all of those paper ledgers and books that, for centuries, have been used to organize information. We take it for granted now, but consider what a game changer it was to have a new, more efficient way to organize data. The advent of spreadsheets made computers useful to millions, who use spreadsheets for anything from wedding guest lists to financial projections for Fortune 500 companies.

How are spreadsheets used in computing today?

These days, you don’t have to write code or know how to create complex formulas in a spreadsheet to make data work for you. “Sheets allows someone to easily generate valuable analysis by using simple tools powered by artificial intelligence (AI),” Ryan says. “AI allows you to play with data in new ways, including automatically getting suggestions for formulas, charts and pivot tables, or even being able to use natural language to ask questions via Sheets Explore.”

This capability means they’re usable by anyone, not just experts, which Ryan calls “democratizing data analysis.” And as the uses and capabilities of Sheets continues to evolve, it will continue to expand to even more people, helping them in more ways in both their personal and professional lives.

Because Sheets is stored in the cloud, it allows everyone to see and edit the same file at the same time. This is particularly helpful for businesses which rely on G Suite apps, like Sheets, to collaborate on heavy duty analyses with multiple people. “Historically, this idea of a single source coupled with real-time collaboration was what made Sheets stand out from other spreadsheets from its inception,” Ryan says. “You don’t have to worry about sending around spreadsheet attachments and then trying to merge them later. This seamless collaboration in G Suite is what makes our tools different.”

What is the future of spreadsheets?

After 40 years, it’s clear that spreadsheets are here to stay. But like many other technologies, AI can dramatically affect how useful spreadsheets are to us. Ryan says Google is developing new ways to incorporate AI into Sheets for just that reason. Now, the team is looking into using AI to automatically clean and format data so it’s in good shape and ready to be used in your analysis.

The team is also looking to increase the types of data available for analysis, since information can come from all sorts of places, especially at work. “We’re making it easier to connect large datasets to Sheets from other critical data sources in your company, or even connect important data from outside of your company into Sheets. We want to ensure that data is easy to access and analyze so you can do what you need to do,” Ryan says.

So, will futuristic AI-powered spreadsheets know where to seat your mother’s mahjong friends at your wedding? As of now, that’s sadly unlikely. You’re still on your own to figure out that social minefield.

Summary: Next 2019 announcements

Google Cloud Next 2019 is happening now in San Francisco. To learn more about the event and tune into sessions, click here.

For a summary of the announcements from the event, see our Cloud blog posts about how we’re helping businesses work faster, smarter and more collaboratively in G Suite, and increasing trust in Google Cloud with visibility, control and automation.

For details of the announcements, see the posts on this blog:

Keep an eye on the G Suite Updates blog for more announcements throughout the event.

Summary: Next 2019 announcements

Google Cloud Next 2019 is happening now in San Francisco. To learn more about the event and tune into sessions, click here.

For a summary of the announcements from the event, see our Cloud blog posts about how we’re helping businesses work faster, smarter and more collaboratively in G Suite, and increasing trust in Google Cloud with visibility, control and automation.

For details of the announcements, see the posts on this blog:

Keep an eye on the G Suite Updates blog for more announcements throughout the event.

Summary: Next 2019 announcements

Google Cloud Next 2019 is happening now in San Francisco. To learn more about the event and tune into sessions, click here.

For a summary of the announcements from the event, see our Cloud blog posts about how we’re helping businesses work faster, smarter and more collaboratively in G Suite, and increasing trust in Google Cloud with visibility, control and automation.

For details of today’s announcements, see the posts on this blog:

Keep an eye on the G Suite Updates blog for more announcements throughout the event.

Summary: Next 2019 Announcements

Google Cloud Next 2019 is happening now in San Francisco. To learn more about the event and tune into sessions, click here.

For a summary of the announcements from the event, see our Cloud blog posts about how we’re helping businesses work faster, smarter and more collaboratively in G Suite, and increasing trust in Google Cloud with visibility, control and automation.

For details of today’s announcements, see the posts on this blog:

Keep an eye on the G Suite Updates blog for more announcements throughout the event.

Increase trust in cloud data security with Access Transparency

This announcement was made at Google Cloud Next ‘19 in San Francisco. Check out Next OnAir to tune into the livestream or watch session recordings following the event.


What’s changing 

We’re making Access Transparency for G Suite generally available. Access Transparency enables you to get more visibility into actions taken by Google staff related to your data. You can view the reason for each access, including references to specific support tickets where relevant, which may help you support your audit requirements.

Access Transparency is available to G Suite Enterprise and G Suite Enterprise for Education customers only.

Who’s impacted 

Admins only

Why you’d use it 

At G Suite, we work hard to earn and maintain trust with our customers. Access Transparency supports this commitment to customer trust by giving you fine grained logs of actions taken by Google staff and the reason for each access, including references to specific support tickets where relevant.

Access Transparency may help you:
  • Verify why Google is accessing your data, such as fixing a fault or attending to your requests. 
  • Bring your audit controls closer to what you can expect on premise. 


How to get started 




A Sample view of the new report for G Suite Access Transparency 

Additional details 

Access Transparency will allow admins to:

  • View the reason for data access, including references to specific support tickets where relevant. 
  • Verify why Google staff is accessing your data, such as fixing a fault or attending to your requests. 
  • View and download logs to help you support your regulatory audits or data archival needs, showing extensive information such as accessor location, access justification, and the action taken on a specific resource. 


Helpful links 




Availability 

Rollout details 

  • Rapid Release domains: Extended rollout (longer than 15 days for feature availability) starting on April 20, 2019. 
  • Scheduled Release domains: Extended rollout (longer than 15 days for feature availability) starting on April 20, 2019. 


G Suite editions 

  • Available to G Suite Enterprise and G Suite Enterprise for Education edition only. 
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits 


On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches

Google Voice for G Suite: Cloud telephony with the intelligence and security of Google Cloud

This announcement was made at Google Cloud Next ‘19 in San Francisco. Check out Next OnAir to tune into the livestream or watch session recordings following the event.


What’s changing 

Google Voice is now generally available as an add-on to G Suite. Voice for G Suite is a cloud-based phone system that’s optimized for businesses of all sizes. G Suite customers can use it to deploy and manage phone numbers at scale with the intelligence and security of Google Cloud. Google Voice offers:

  • Smart cloud telephony for end users 
  • Simple provisioning and management for admins 
  • Easy adoption and migration at scale 


Google Voice is available to all G Suite customers through an additional licence. Find more information about Google Voice availability and pricing here.

Who’s impacted 

Admins only

Why you’d use it 

Google Voice integrates with Hangouts Chat and Hangouts Meet to provide a complete solution for communication with colleagues, customers, and partners from anywhere at any time. Specifically, Google Voice adds:

Smart cloud telephony for end users 

  • Get a phone number that works from anywhere, on any device, so you can place and receive calls wherever you’re doing work. 
  • Use intelligent capabilities to transcribe voicemails and block spam calls to help minimize unwanted distractions. 
  • Increase efficiency through integrations with other G Suite products, like Calendar, Contacts, Hangouts Chat, and Hangouts Meet. 

Simple management for admins 

  • Use one place - the Admin console - to manage Voice global users, numbers, porting, and billing. 
  • Set up new phone numbers as easily as adding a user to G Suite. 
  • Easily provision and deploy via simple administration tools 

Scalable adoption and migration 

  • Migrate smoothly with integrated number porting to help prevent interruption of key business processes. 
  • Leverage Google’s text-to-speech technology to automatically create call menus in nine languages to manage and route callers without worrying about recordings or translations. 
  • Give users permission to choose a number and set up their service independently without admin involvement. 

How to get started 



Availability 

Google Voice is available to all G Suite customers through an additional licence. Find more information about Google Voice availability and pricing here.



Stay up to date with G Suite launches

Exploring new possibilities in cloud-based education technology

Editor’s note:We’re at Google Cloud Next ‘19 this week in San Francisco. If you’re attending Next ’19, visit the Industry Solutions booth and follow along on Twitter and Facebook for more updates.

The best educators foster a culture of curiosity. They know that students who ask questions are the ones who grow up to become researchers, inventors and life-long learners. At Google Cloud Next ‘19, we’re showcasing how teachers can integrate the right technology to help them engage all students, while encouraging agency and a love of learning.

As of today, 90 million teachers and students are using G Suite for Education worldwide. As the numbers grow, so do we, adapting our solutions to meet the changing needs of learners, educators, researchers and administrators everywhere.

Many of these new features are ones that educators and administrators can use to deliver more personalized learning, in ways that work for each individual student. Here’s a look at the latest G Suite updates that bring cloud-based enhancements to the classroom.

Learning for all

New updates to Hangouts Meet and Slides make learning more accessible for everyone.

  • Closed captions in Google Slides (only on Chrome web browsers) use machine learning to turn on automated closed captioning when you’re presenting. Captions are currently available in the U.S. in English only.

  • Also rolling out today, automatic live captions in Hangouts Meet can be turned on to add captioning to virtual professional development sessions or remote lessons. Powered by Google’s speech recognition technology, this feature provides support and the ability to follow along in Hangouts Meet, especially for those who are hearing impaired or English as a New Language Learners.

  • Starting today, you can insert audio files directly into Slides from Drive, enhancing presentations with short or long clips, and especially useful for flipped learning lessons.

Now you can turn on closed captions in Hangouts Meet

                                    Now you can turn on closed captions in Hangouts Meet.

Fostering better collaboration

We’re also making a few updates to support the collaboration that happens within G Suite.

  • Collaborate on Microsoft Office lets students and educators work together on Microsoft Office files in real-time, directly from G Suite. This means that starting today, you can edit Office files from Google Docs, Slides and Sheets, without having to worry about converting file types. This also allows you to tap into G Suite features, like the Explore, while using Office.

  • Now in beta, Hangouts Chat in Gmail replaces Classic Hangouts in Gmail with an improved chat experience, making it easier for students to collaborate with each other or with their instructors.

  • Available now, Hangouts Meet on Jamboard lets educators deliver lessons remotely to students who are unable to come into school, teach higher education classes and hold meetings directly from Jamboard.

  • Google Voice gives educators and administrators a unique phone number that works from anywhere, on any device, perfect for communication with parents and guardians. Google’s AI is built in to help you transcribe voicemails and block spam calls. Voice takes care of assigning a phone number, porting and billing, making it easy for admins to provision and manage. Google Voice is available now as an add-on subscription.

Boosting productivity

Educators, researchers and IT administrators need access to data to help them make well-informed decisions. The following new updates help institutions use data to work smarter and build a more effective learning and teaching experience.

  • Coming soon, connected Sheets will let you collaborate on up to 10 billion rows of BigQuery data right from within Sheets, without needing SQL. You can use the Sheets interface to view learner data (like grades), analyze progress with formulas and pivot tables and visualize results with charts.

  • Schedule send in Gmail, a feature that’s live today, lets you schedule email to be sent at a more appropriate date or time, which is helpful if you’re working across time zones, or want to avoid interrupting someone’s vacation.

  • Comparison in Docs, which will be available soon, streamlines marking assignments by letting you compare two Google Docs and review the differences as suggested edits in a new Doc.

  • Also coming soon, themes allows you to quickly style multiple Sheets element—like charts and pivot tables. This helps keep style consistent throughout your spreadsheets.

  • With metadata in Drive, you’ll soon be able to edit the metadata, or information that provides information about other data, of files in Drive to better organize and search your educational materials. For example, you can create a saved search to instantly find all files tagged “lesson plan” or aligned to a certain standard.

Connected Sheets expands the capabilities of Sheets to up to 10 billion rows

        Connected Sheets expands the capabilities of Sheets to up to 10 billion rows.

Expanding the reach of educators

G Suite Enterprise for Education provides best-in-class teaching and learning tools for education institutions. Now, with Google Voice and updates to Hangouts Meet, educators, researchers and administrators can reach even more learners. Below are three updates that will be available soon.

  • Public live streaming means you can now live stream over Hangouts Meet to up to 100,000 out-of-domain users, especially useful for distance learning or online course offerings.

  • With Hangouts Meet, we’ve increased the number of participants to up to 250, perfect for large online lectures across time zones.

  • Mobile audio allows you to use your mobile device on audio-only mode during lessons over Hangouts Meet. This makes lessons more accessible, even on poor network connections.

These updates open new possibilities for our 90 million teachers, administrators, and learners using G Suite for Education.