Tag Archives: apps

Making Google Voice easier to use on your computer

What’s changing

We’re making some improvements to the Google Voice web app. These will make it easier to find the right contact, quicker to place calls, and simpler to control audio settings. Specific improvements include:

  • Always-visible call panel
  • One-click calling
  • Quick access to mic and audio settings

See more information below.

Who’s impacted

End users

Why you’d use it

It’s important for a telephony system to be quick and intuitive to use. These improvements will make it simpler to use Google Voice, so users spend less time navigating the product interface and more time communicating through it.

How to get started



Additional details


Always visible call panel
The new call panel will be in the same place regardless of what you’re doing in the Google Voice app—checking messages, listening to voicemails, or something else. This will make it quicker and easier to place calls when you need to.

One-click calling
A new quick call option will appear when users hover over a contact in their call list. This will allow users to make calls faster.

Quick access to mic and audio settings
A new icon in the main action bar will give instant access to common audio settings. These include what microphone and audio output to use before or during a call, as well as what device should ring for incoming calls.


Helpful links

Help Center: Call someone with Google Voice
Help Center: Change the microphone or speakers on your computer

Availability


Rollout details



G Suite editions
Available to all G Suite editions with Google Voice licenses


On/off by default?
These features will be ON by default.


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A revamped home for all your G Suite apps

Quick launch summary

You can see a list of all the core G Suite apps enabled for your organization in the User Dashboard at gsuite.google.com/dashboard. After a recent redesign, this page is now better-looking and easier to navigate, with a search bar that allows users to quickly find apps.

Users will be directed to the User Dashboard after signing the G Suite Terms of Service, but they can also bookmark it for quick access in the future. Visit the Help Center for more information.


Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 9, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 9, 2019

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be ON by default.

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Whitelist and manage domains more easily in the Admin console

Quick launch summary

We’re making a few changes to how G Suite admins manage owned and whitelisted domains in the Admin console. There will be no significant functionality changes, but the interface at Admin console > Account > Domains will be different. Specifically you may notice:

  • A “Manage domains” section. This was previously called “Add/remove domains.”
  • A “Whitelisted domains” section. This was previously called “Whitelisted external domains” and is where you can whitelist domains so your users can more easily collaborate with users in those domains.
  • An updated interface in both of these sections, with options rearranged to make it easier to find and perform common functions.



Use our Help Center to learn more about how to add more domains to your G Suite account or whitelist trusted G Suite domains.

Availability

Rollout details
G Suite editions
The features are available to all G Suite editions.

On/off by default?
This new interface will be ON by default.

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Dark mode now available for Google Keep on web

Quick launch summary 

You can now enable Dark mode for Keep on the web. To activate Dark mode, click Settings (gear icon) in the top bar and select “Enable Dark mode” from the dropdown menu.

Note that Dark mode must be enabled on a per-device basis. You can also enable Dark mode for Keep on Android.

Dark mode is a popular feature that’s frequently requested by Calendar and Keep users. It creates a better viewing experience in low-light conditions by reducing brightness.


Dark mode for Keep on web. 

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions. 

On/off by default? 

  • This feature will be OFF by default and can be enabled in the Keep settings.


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Improving active account awareness when opening files with multiple sign-ins

Quick launch summary 

We’re making it easier for you to identify which Google account is active when opening and contributing to Docs, Sheets, and Slides files.

When you’re logged into multiple accounts, like switching between your work and personal accounts, it can sometimes be confusing to determine which account is active when opening and collaborating on a Doc, Sheet, or Slide. We’re introducing a new dialogue that better indicates which account is active, and gives you the option to quickly change accounts.

This will help eliminate confusion and ensure you’re using the correct account when contributing to content.


Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions 

On/off by default? 

  • This feature will be ON by default. 

Stay up to date with G Suite launches

Remove or select a custom color for chart borders in Google Sheets

Quick launch summary 

You now have more options for customizing chart borders in Google Sheets. Currently, the default border for a chart is dark gray — now, you can change the border to a custom color or remove the border:

  • Double click on any chart to open the Chart editor and select the Customize tab. 
  • Under Chart style, you can select a border color or select “None” to remove the border. 

The default border is shown on the left, customization options shown on the right. 


We hope this new feature helps you better customize your Sheets.

Availability 

Rollout details 



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be ON by default.


Stay up to date with G Suite launches

Import questions from previously existing forms into a new Google form

What’s changing 

We’re adding the ability to import questions from your existing Google Forms and forms shared with you into a new form.

Who’s impacted 

End users

Why you’d use it 

You’ve told us that the ability to import relevant questions from other forms into a new form is important. For example, educators frequently reuse questions from existing forms or forms shared with them for collaboration by others, to create quizzes. Or you could use this feature to quickly create forms that are distributed on a monthly or quarterly basis, like surveying your employees about workplace amenities.

Previously, it was only possible to do this manually, a process that often took a great deal of time.

How to get started 


  • Admins: No action required. 
  • End users:
    • First, open a form and from the action toolbar on the right, select Import Questions.
    • Then, from the dialogue box, select the form with the questions you want to import.
    • From the right hand sidebar menu, you can: 
      • Import all questions by choosing Select All> Import Questions 
      • Or, you can select specific questions to import and then select Import Questions 


Helpful links 



Availability 

Rollout details



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be available by default.



Stay up to date with G Suite launches

Use groups to control more G Suite apps and settings

What’s changing 

Last year, we announced that you could control access to G Suite apps and services using groups. We’re now expanding what G Suite features you can control using groups. You can now use groups to control default settings for:

  • App Maker database settings 
  • Currents settings (for organizations enrolled in the Currents beta program
  • Directory editability, such as what profile information (e.g. name, birthday, gender, etc.) users can edit 
  • Google Drive and Docs policies for sharing files and link visibility 
  • Google Voice settings (for organizations who have signed up for Google Voice
  • Hangouts Chat history settings and bot installation 
  • YouTube content settings, permissions, and more 


Who’s impacted 

Admins only

Why you’d use it 

Using groups can make G Suite simpler to manage while making sure the right users have access to the right apps, and have the appropriate default settings within those apps. For example, you could use groups to automatically configure G Suite for specific job functions, project teams, specific seniority levels, or geographic locations.

How to get started 




Helpful links 




Availability 

Rollout details 


G Suite editions 
Available to all G Suite editions

On/off by default? 
Group-based controls will be OFF by default and can be enabled at the group level.

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What’s New in G Suite – June 2019 – launch recap and survey



Archive and translated versions (coming soon for June issue)

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Request and review formal document approvals with a new beta

What’s changing 

We’re launching a new beta that allows you to request and review formal approvals on Google Docs, Sheets, and Slides. This feature gives you a direct way to get binding approvals on a file, and to see who’s approved them.



To learn more about this beta and to apply, see here.

Who’s impacted 

Admins and end users

Why you’d use it 

With this beta, you can easily request approval on specific files from a single or multiple reviewers. Once you add a reviewer to a file, they’ll receive a notification via email.

You’ll also have the option to specify a due date when requesting an approval. As the due date approaches, reviewers will receive reminders via email that their approval is needed. Reviewers will also receive reminders if their approval is past due.

For a single reviewer, the file is automatically approved or rejected once the reviewer makes their choice. For multiple reviewers, the file gets approved once all reviewers have selected “approve” and rejected once any reviewer selects “reject.”

 If you need to add additional reviewers to a request, you can do so as long as an approval is still pending. In addition, editors and pending reviewers can choose to re-assign a review request to a more appropriate party.

How to get started 

  • Admins: To apply for the Google Drive Approvals beta, see here
  • End users: 
    • Once this feature is enabled for your domain, to request an approval: 
      • In Google Drive, right-click the file you want to get approved and select “Approvals” from the list of options. 
      •  If you have the file open in preview mode, this option is also available in the actions listed in the three-dot drop-down menu. 
  • To approve or reject a file: 
    • If your approval is requested on a document, you’ll receive a notification email and can take action within Gmail: 
      • You can approve or reject the document in the preview pane, and add comments.
      • From Drive, you can see a pending request for approval in the action items associated with a file, or by right-clicking and choosing “View approvals.” 

Additional details 

Once you send a file for review, the content of the file cannot be modified, including leaving and resolving comments within the document. Only comments regarding the approval itself can be added.
Only editors can unlock the file, in which case the review request is cancelled. Reviews can be requested again once all revisions are made.

Helpful links 



Availability 

G Suite editions 

  • Available to G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits 
  • Not available for G Suite Basic 

On/off by default? 


Stay up to date with G Suite launches