Category Archives: Apps Feed Blog

The feed from the Google Apps team

Create and insert image carousels in new Sites

Quick Launch Summary: 

We’re making it easier for site editors to share a selection of images in new Sites by creating a new image carousel. You can use this new content type to highlight images on your site, like a project page where you can feature concepts and designs, or share photos from a conference on an event page.

To insert an image carousel to your Site:

  • In the right sidebar, click Insert > Image carousel 
  • Select images to upload or select from already uploaded images. 
    • Drag images to reorder as desired. 
    • Hover over the image to delete or add alt text. 


  • To set carousel settings, click the gear icon to the top right and select from the following: 
    • Auto start: images in the carousel will automatically cycle. 
    • Show dots: displays progress indicators for the carousel. 


Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions.

On/off by default? 

  • This feature will be ON by default.


Stay up to date with G Suite launches

What’s New in G Suite – April 2019



Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from April 2019. Archive and translated versions (coming soon for April issue.)

Stay up to date with G Suite launches

New ways to manage language settings using the Gmail API

What’s changing

We’re extending the Gmail API by bringing developers new ways to manage the language settings your users. If you currently have applications that configure Gmail accounts during migrations or initial on-boarding, this is a great way to ensure each account has the correct display language.

Who’s impacted

Admins and developers.

Why you’d use it

With these new language settings methods, it’s possible for apps to get and update a user’s Gmail display language all within one place—the Gmail API. You may have previously used the update language settings method in the Admin SDK’s Email Settings API to handle these types of changes, but that will soon no longer be available. These new methods are good replacements.

How to get started


  • Admins and developers: To try out the new methods, check out the documentation. If you have any issues, you can also use the gmail-api tag on StackOverflow.
  • End users: No action needed.

Additional details

With this update, we’re also bringing you additional functionality, like the ability to:

  • Use these methods to manage the language settings of any user.
  • Get the current display language of a user. This is great for tailoring your application to the user’s language.

Note: If you need pointers on how to migrate from using the Email Settings API, specifically the update language settings method, here’s a detailed migration guide to help you transition.

Helpful links



Availability

Rollout details


G Suite editions

  • Available to all G Suite editions.

On/off by default?

  • This feature will be OFF by default and can be enabled at the user level.

Stay up to date with G Suite launches

Improvements to Gmail approved and blocked address lists in the Admin console

What’s changing

We’re adding the following improvements to help you easily view and manage your admin address lists for approved/blocked senders:

  • New search capability: You can now search your address lists. Click the magnifying glass icon to open a search bar. The search takes place as you type.
  • Sorted and deduped lists: Address lists are now sorted alphabetically, first by domains then by users. Duplicate entries are automatically removed.
  • View your entire address list at once: We’ve added a View All option at the bottom of these lists. This button takes you to a read-only summary view, displaying all entries on the address list.


Increased emphasis on sender authentication requirement for approved senders
We’ve also made some changes to emphasize sender authentication. The sender authentication requirement is meant to protect your users against spoofed messages. You can now clearly see which of your approved senders require authentication, and we strongly encourage you to enable authentication for any senders that currently have this disabled.

When you add new senders to an approved senders list, the “Require sender authentication” setting is enabled by default. Learn more about how sender authentication protects your domain in the Help Center.

Who’s impacted

Admins only

Why you’d use it

Gmail administrators use address lists in the Admin console to maintain lists of approved senders, blocked senders, or even addresses and domains for routing and compliance rules. We are improving the way you sort, search, and manage these lists to make this easier than before.

How to get started



Additional details


  • Sender authentication was, and still is, required by default, and we strongly encourage you to enable authentication for any senders that currently have this disabled. The sender authentication checkbox has changed from "Do not require sender authentication (not recommended)" to "Require sender authentication (recommended)" in order to make it easier for admins to determine if sender authentication is enabled or not for a specific address.
  • Your addresses are now sorted and deduped. Your address lists will now be sorted by domains, and then by users, and may be smaller than the previous lists due to the removal of duplicate entries.

Helpful links



Availability

Rollout details


G Suite editions
Available to all G Suite editions

On/off by default?
This feature will be ON by default.

Stay up to date with G Suite launches

Six new third-party applications added to G Suite pre-integrated SAML apps catalog

What’s changing 

We’re adding SAML integration for six additional applications:
  • Comeet
  • CyberArk
  • Drift
  • Qmarkets
  • Qualtrics
  • Swrve
Use our Help Center to see the full list of SAML apps and find out how to configure SAML applications.

Who’s impacted 

Admins only

Why you’d use it 

With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are already many applications with pre-integrated SSO support in our third-party apps catalog.

How to get started 

  • Admins: You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.
  • End users: No action needed.

Additional details 

Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. Use out Help Center to learn more about installing Custom SAML Applications.

Helpful links 

Help Center: Using SAML to set up federated SSO 
Help Center: Set up your own custom SAML applicationAvailability 

Rollout details 

G Suite editions 
Available to all G Suite editions.

On/off by default? 
This feature will be OFF by default and can be enabled at the OU level.

Stay up to date with G Suite launches

New adaptive meeting layouts in Hangouts Meet

What’s changing 

Hangouts Meet is launching adaptive layouts that automatically adjust to give you the best view of the people and presentations in your meeting:

Spotlight 
The spotlight layout keeps the focus on the presentation or a single speaker. It’s used when you’re in a meeting with just one other participant, when you pin someone, and when there’s a presentation but no active speakers with video on.


Tiled 
The tiled layout shows up to four participants on the screen to make your meetings feel more inclusive. This will be the default for smaller meetings when there is no presentation.


Side by side 
The side by side layout shows up to three speakers in a larger format next to the presentation. This allows you to continue to see the presenter as they speak. This is the default when there’s a presentation and there are active speakers with video on.


Sidebar 
The sidebar layout improves on the existing Meet layout by showing several additional participants in the same vertical space and using rectangular feeds to avoid participants on the edge being cropped out. This will be the default for larger meetings when there is no presentation.



In addition to seeing these layouts automatically used depending on the meeting needs, users can select a preferred layout from the Change layout dialog.

Who’s impacted 

End users

Why you’d use it 

These new layouts provide the user with a more inclusive and collaborative view of the meeting, allowing for easier interaction with remote participants while still maintaining focus on the content being presented.

How to get started 


  • Admins: No action required. 
  • End users: You’ll see the new layouts in your next Hangouts Meet meeting once the feature has rolled out to you. 

Additional details 

The new layouts are available on Hangouts Meet web clients and Hangouts Meet hardware.

Helpful links 

To learn more about layouts in Hangout Meets, see our Help Center. 

Availability 

Rollout details 

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 30, 2019 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting no earlier than May 14, 2019. 

G Suite editions 

  • Available to all G Suite editions. 

On/off by default? 

  • The new layouts are replacing the existing layout and will be enabled by default. 


  Stay up to date with G Suite launches

Team Drives is being renamed to shared drives

What’s changing 

The “Team Drives” feature of Google Drive will be renamed to “shared drives.” This will impact: 

  • Drive on web and mobile: Timing may vary depending on the specific platform. See below for more info.
  • Drive File Stream: Beginning on May 31, 2019, with the Drive File Stream version 31 release, “Team Drives” will be renamed to “shared drives” in the Drive File Stream navigation. This may require you to update settings on your devices (see below for more info). 

Who’s impacted 


Admins and end users

Why it’s changing 

This change will not impact Team Drives functionality; it is simply a name change. Our users have told us that they use Team Drives for a lot more than sharing within teams, so “shared drives” makes it easier to understand how you could use them.

How to get started 


  • Admins: If your organization currently relies on file paths of content linked from Drive File Stream—like shortcuts, scripts, etc.—you will need to update your file paths to “shared drives” as soon as possible after May 31, 2019 to avoid broken paths. 


  • End users: In Google Drive, in the left hand side panel, “Team Drives” will be renamed to “Shared drives.” Any desktop shortcuts that link to content inside of shared drives will need to be updated.

Additional details 

On mobile, Android users will see this change beginning on May 28, 2019. iOS users will see this change beginning on May 21, 2019. See below for rollout details for Drive for web.


Availability 

Rollout details 
  • Rapid Release domains: Full rollout (1-3 days for feature visibility) starting on June 3, 2019 for Drive on the web. 
  • Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on June 3, 2019 for Drive on the web. 

G Suite editions 

  • This change will impact all G Suite editions. 

On/off by default? 

  • This feature will be ON by default. All features will stay the same, only now references to Team Drives will read as “shared drives” across Drive File Stream, and Drive for web and mobile.

Stay up to date with G Suite launches

Work anywhere with Google Docs, Sheets, and Slides in new offline mode

What’s changing 

It’s now possible for users to work on Docs, Sheets, and Slides files when your device is offline or have a bad internet connection within Google Drive. You can also preview which files are available offline with a new offline preview mode.

Right click on Docs, Sheets, and Slides files from within Google Drive to make those files available offline.

You can preview which files are available offline using the Offline preview mode

Who’s impacted 

Admins and end users.

Why you’d use it 

We know it’s important for users to access and work on their files while traveling or when there’s low connectivity. With offline mode, it’s now possible to create, edit, and comment on Docs, Sheets, or Slides files. Any changes made to files while offline will then sync in Drive once the user is connected again.

How to get started 

  • Admins: Admins can enable this feature for all or some users:
    • To let users enable offline access (recommended), go to Apps > G Suite > Drive and Docs.
    • To enable offline access for specific devices, see this article in our Help Center.
    • Note: The default for this feature is that all users can enable offline access on any device they sign into, but it is not enabled automatically except on Chromebooks 
  • End users: To work with your files while offline, you’ll need to enable offline access in your Drive settings:
    • From Google Drive, click the gear icon at the top right corner, select Settings > General and select Sync Google Docs, Sheets, Slides, and Drawings files to this computer so that you can edit offline.
    • Once offline access is enabled, a checkmark icon will appear in the top right next to Settings (gear icon) and Support (question mark). When you click this icon, you can find the offline preview toggle. 



Additional details 

To make files available offline in Google Drive, right click on any file and toggle Available offline from the menu while connected.

When offline access is enabled, Google Drive also automatically and intelligently makes a certain number of Google Docs/Sheets/Slides files available offline based on how recently you accessed them. You can preview which files are already available offline automatically using the offline preview mode. You can also mark a file available offline -- so that it always remains available offline -- while in offline preview mode, as long as you are connected.

Helpful links 

Availability 

Rollout details 
  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 24, 2019 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 21, 2019. 
G Suite editions 
  • Available to all G Suite editions.
On/off by default? 
  • This feature will be ON by default for users who already have offline enabled.
Stay up to date with G Suite launches

Work with Google Docs, Sheets, and Slides in Dropbox with a new beta

What’s changing 

This Dropbox beta will allow Dropbox users to work with Google Docs, Sheets, and Slides directly in Dropbox.

G Suite admins with a Dropbox Business subscription for their organization can find more details and apply for the beta here.

Who’s impacted 

Admins and end users.

Why you’d use it 

When users are signed in to both their Google and Dropbox accounts, they can create and store Docs, Sheets, and Slides files in any Dropbox folder, alongside traditional files. You’ll be able to:

  • Create and edit web-based files: 
    • You can start a shared Docs, Sheets, or Slides file right from dropbox.com or from apps on Windows and Mac, and have it stored in Dropbox. When you open files, you’ll be taken straight to familiar Google editors within Dropbox.
    • You can also open .docx, .xlsx, or .pptx files from Dropbox in Docs, Sheets, or Slides, and save them back to Dropbox in their original format. 


Create Docs, Sheets, and Slides from within Dropbox Web UI

  • Share Files and manage access: 
    • Adding a Docs, Sheets, or Slides file to a shared Dropbox folder will automatically grant members access. You can also share files on a one-off basis without adding it to a shared folder by inviting people from Dropbox or creating a shareable link. 


    • Whether sharing files directly from Dropbox or with a link, you can set edit or view-only access. You’ll also have the option to set permissions to team only when sharing within your organization or anyone when sharing files outside your organization.


Dropbox sharing modal overlaid on Slides presentation 



  • Search your files: Docs, Sheets, and Slides files will show up when searching in Dropbox, including results from the content within your Docs, Sheets, and Slides in addition to file names. 


  • Collaborate: You’ll be notified of any comments or edits made on your Docs, Sheets, and Slides files in your Dropbox notifications, so you can easily stay on top of what’s happening with your files. 

We hope this feature will streamline workflows by reducing the time spent switching between multiple tools helping you use data more effectively.

How to get started 



Additional details 

Dropbox users on desktop, web, and mobile can view, comment, search, move, copy, and delete files. Note that mobile users will not be able to edit files.

Helpful links 

For more details and how to apply for the beta, see here.

Availability 

G Suite editions 

  • Available to all G Suite editions.

Stay up to date with G Suite launches