Category Archives: Apps Feed Blog

The feed from the Google Apps team

End user rollout for Google Sites automatic conversion tool starting

As a reminder, the automatic migration tool to transfer Google Sites from classic Sites to new Sites will start rolling out to end users on June 19. The tool makes it quicker and easier to move sites created in classic Sites to new Sites.

The tool automatically creates a draft of a classic site in new Sites. This new draft site will have the updated look and feel of new Sites, and contain the content from the classic site. When the new site is ready to go live, it can either be published to the URL of the classic site (to replace the original site and automatically redirect viewers), or published to a new URL.

For full details on the tool and how it works, see our announcement for the admin preview of the tool. You can also use our Help Center to find out more about how to convert a classic Site to a new Site and what to expect when you convert a site.

Launch Details 
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information 
G Suite Updates blog: Admin preview for Google Sites automatic conversion tool 
Help Center: How to convert a classic Site to a new Site 
Help Center: What to expect when you convert a site 

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Use new theme options to customize and brand your Google Forms

To help Google Forms users create more personalized surveys, feedback forms, quizzes, and more, we’re introducing new theme customization options. Specifically, you can now choose colors and fonts to theme your form. This has been a top feature request from our users, who have asked for more options to create forms that match their organization or team branding. We hope these options help you build forms that look and feel just right.


Pick a theme and background color 

You can choose a color for your theme. When you choose a theme color, it will apply to your header background, titles, action buttons, and more. You can pick a predefined color, or a custom one. After you pick a theme color, you can select a complementary color for the background.

Use an image for the form header 

By default, the form header matches the theme color you select. If you want, you can change this and use an image to display in the header instead.

Customize the font style

You can pick from several font styles to apply to your form. When you pick a style, it will apply to your form title and question text.

New theme options for Google Forms 

See our Help Center for more details on how to change the theme of your Google Form.


Launch Details 

Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Change the theme or font of your form


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Jamboard now available for purchase in Australia and New Zealand

Over the past year, we’ve announced that Jamboard, our cloud-based, collaborative whiteboard, is available for purchase in an ever-growing list of countries such as the United States, Canada, the UK, and select parts of Europe. We’re now expanding that list further, bringing Jamboard to Australia and New Zealand.

G Suite customers in Australia and New Zealand can now purchase Jamboard for $7,999 (AUD), which includes two styluses, an eraser, and a wall mount. See the table below for pricing.

Keep in mind that a G Suite license is required to use Jamboard so that you can access files from Drive, use them in your brainstorms, and come back to your work later.



G Suite customers based in Australia and New Zealand can contact their Google Cloud sales rep, our distributor, BenQ, or visit our website to learn more about how to start jamming with colleagues today.

Additional information about Jamboard
In addition to the Jamboard device, the Jamboard app is available on Android and iOS for all G Suite customers. When used on a tablet, the Jamboard app allows users to experience similar features as they would on the Jamboard device. On a smartphone, the app functions as a companion for the Jamboard device.

Usage of the Jamboard app is controlled by a service on/off switch in the Admin console, and is off by default.

Check out the Help Center for more information, including an FAQ section.

Launch Details
Release track:
Jamboard devices now available for purchase in Australia and New Zealand

Editions:
G Suite Basic, Business, Enterprise, and Education customers

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center
FAQ

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Receive notifications on your iOS device for high-priority emails only

Notifications are only useful if you have time to read them—and if you’re being notified hundreds of times a day, chances are, you don’t. That’s why we’re introducing a feature that alerts you only when important emails land in your Gmail inbox, so you know when your attention is really required.

Gmail iOS app with option to get notifications for high-priority emails only

These notifications leverage Gmail’s machine learning and artificial intelligence capabilities to identify messages you may want to read first. To enable the feature, select “High priority only” from the Notifications drop-down in the settings menu of your Gmail iOS app.

Available on iOS now and Android soon, we hope this feature makes your Gmail notifications relevant—not just noise.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Change email notifications

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New desktop device reporting in the Admin console

We’re giving G Suite admins more visibility into which computers are being used to access their corporate data and apps through a new feature called “Endpoint Verification.”

Endpoint Verification collects information via Chrome extensions and native apps on users’ devices, and displays that information to admins in a new report in the Admin console. It’s a lightweight and easy solution for desktop and laptop device reporting, and we hope this visibility empowers admins to maintain a strong security posture for their organization.

Endpoint Verification report provides desktop device information 

Endpoint Verification adds a new view in the Admin console. Once it is set up on user devices (see below), admins will be able to see:


  • An inventory of desktop and laptop devices within the enterprise that access corporate data. 
  • Device information including screen lock, disk encryption, and OS version. 


To see the report, open the Admin console and visit Device management > Endpoint Verification.

Information available in the Admin console when Endpoint Verification is enabled

How to deploy Endpoint Verification in your organization 


Endpoint Verification is available for ChromeOS, macOS, and Windows devices. It requires a Chrome extension to be installed. On Windows and MacOS devices, it also needs a native app which works with the extension. Extensions and apps can be installed by users individually or deployed centrally. See our Help Center article for admins to see details on how to deploy Endpoint Verification.

End user experience of Endpoint Verification 

When the Endpoint Verification extension is installed on a user’s device, there will be a notification shown to users (see image below). The user will have to click “Agree” before data from their device is shown in the admin’s Endpoint Verification report. If the user does not click “Agree,” information about that device will not be shown. The user Help Center has information about Endpoint Verification and user devices.

Endpoint Verification notification shown to users when the extension first runs 


Launch Details 

Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite Editions 

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins and end users

Action: 
Admin action suggested

More Information 
Admin Help Center: Monitor your Chrome users' computers 
End User Help Center: Allow an admin to monitor your computer


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Build the apps your business needs with App Maker

(Cross-posted from The Keyword)

It’s easy to get used to doing things a certain way. This can be a good thing if you're prepping for the World Cup, where process, repetition and routine can make you a champion. But if you're like the rest of us who rely on certain workflows to get things done at work—like budgeting or filing expenses—“trusting the process” doesn’t always feel rewarding.

Today, we’re making App Maker generally available to help you rethink how your teams operate. App Maker is G Suite’s low-code application development environment that makes it easy for teams to build custom apps to speed up workflows and make processes better.

Apps to fill business gaps, built for your needs

Analysts estimate that the right custom mobile app can save each employee 7.5 hours per week (that’s a week’s worth of lunch breaks!). Yet, too few businesses have the means, let alone the resources, to invest time and effort in building custom apps. Why? Because their IT budget centers on big enterprise apps like CRM, ERP and SCM and beyond those priorities, IT executives’ attention focuses on security and governance.

App Maker was created to enable your line-of-business teams to build apps for the jobs these bigger apps don't tackle. With App Maker, you can shape company processes like requesting purchase orders, or you can speed up business workflows like filing and resolving help desk tickets, as if you designed and built the processes yourself.

“Pooling talent resources was always an ad hoc process, but App Maker let us quickly build an app that tracks allocation requests in detail.” 
- Peter McAuley, Director of IT, EA

Take Electronic Arts (EA) for example, a global interactive entertainment software company that makes games and more. To create many of its games, EA has to occasionally allocate staff resources to different projects—whether it’s a designer needed on a new game project or an HR consultant to advise on setting up a studio. EA’s IT department used App Maker to create a custom app to streamline capital resourcing.

“Pooling talent resources was always an ad hoc process, but App Maker let us quickly build an app that tracks allocation requests in detail,” says Peter McAuley, director of IT at EA. “Our custom app also calculates and provides management with a view of total resource utilization by month, something which was always more of a chore to put together manually.”

Over the last few months, we've worked closely with customers and partners around the world, including EA, Colgate-Palmolive, SADA Systems and more, to build apps to solve specific business needs.




Powerful new database model and governance

Since launching App Maker in our Early Adopter Program, we've made changes and added new features to make it even better for our customers.

  • Open: App Maker now offers built-in support for Cloud SQL (GCP account required), offering high performance, scalability and convenience. It also supports a Bring Your Own Database (“BYODB”) model, letting you connect it to your own database using JDBC or a REST API.
  • Fast: Responsive templates, samples, a drag-and-drop UI design and declarative data modeling make it easier for IT developers, or anyone who wants to automate work, to design and build apps even faster.

  • Managed: In the coming weeks, G Suite administrators will have visibility over the apps running in their organization including owners, usage metrics and OAuth permissions. Expanded OAuth Whitelisting controls mean administrators will also be able to prevent apps from running without their approval. Learn more.

Get started

App Maker is now available to all G Suite Business and Enterprise customers, as well as G Suite for Education customers. Learn more, or see how you can get started with documentation and this codelab. We can’t wait to see what your companies build with it.

Additional details for G Suite admins

App Maker is now turned on for your G Suite Business, Enterprise, Education, or Enterprise for Education domain, unless you’re a K–12 G Suite for Education customer or you’ve chosen to manually opt in to new services. If App Maker isn’t yet enabled for your eligible domain, you can turn it on in the Apps > Additional Google services section of the Admin console.

App Maker comes with built-in support for Google Cloud SQL, which requires a Google Cloud Platform account. To set up Cloud SQL for your domain, follow the steps outlined in this Help Center article. You can also connect App Maker to your own database using JDBC or a REST API.

As a G Suite admin, you can manage the use of App Maker in your domain. For example, you can view the activity of users creating App Maker apps using the Drive audit logs, or view the activity of end users of App Maker apps in the OAuth Token audit logs. For more information on the management capabilities available to G Suite admins, visit the Help Center.

App Maker is now an additional Google service, but it offers 24x7 technical support and service-level commitments. It is also compliant with ISO 27001 and SOC (1, 2, 3) and offers accessibility features to help meet the needs of your users.

At launch, however, App Maker is not ISO 27017 and 27018 compliant. Please note that this corrects our previous communication. 

For more information on App Maker, check out the Help Center.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business, Enterprise, Education, and Enterprise for Education editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: App Maker
Help Center: Manage App Maker in your domain
App Maker site
App Maker developers guide


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Google Tasks to launch as a G Suite core service on June 28, 2018

Earlier this year, we introduced an all-new version of Tasks―where you can keep track of your daily tasks, organize multiple lists, and track important deadlines with mobile and web applications―to the G Suite product offering. On June 28, 2018, Tasks will launch as a standalone G Suite core service. Since Tasks was previously available as a feature of Gmail and Calendar to all domains, Tasks will launch ON by default, but it can be turned off at any time in the Admin console under Apps > G Suite.

As a G Suite core service, Tasks will be covered under your existing G Suite agreement and will offer the same technical support and service level commitments as any other core service.



Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release on June 28, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Admin action suggested/FYI

More Information
Help Center:Turn Tasks on and off for users
Help Center: How to use Google Tasks
The Keyword: With new security and intelligent features, the new Gmail means business

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Old Gmail routing settings to be automatically converted starting July 11th

In January 2017, we announced some changes to the Gmail routing settings in the Admin console. For technical reasons, some of these changes were delayed past the originally communicated date and are now launching this month.

Convert old Gmail routing settings now

Going forward, your remaining Sending routing, Receiving routing, Catch-all address, and Domain-level routing settings are read-only. These settings are still active, but in order to make changes, you need to click the CONVERT button next to the existing rule.

Click CONVERT next to existing rule to map to new fields

Once you click CONVERT, we’ll convert the setting and map it to the new fields automatically. The converted setting will then be placed in the unified routing section, where all of your rules will be manageable from one place. The old setting will no longer be visible in the user interface, so you won’t need to clean up old rules afterward.

Routing settings

All settings automatically migrated starting July 11th

If you don’t convert your settings using the CONVERT button, they’ll be automatically migrated to the unified routing section no earlier than July 11th, 2018. This migration will take place over the course of several weeks.

Launch Details
Release track:

  • CONVERT button launching to both Rapid Release and Scheduled Release now
  • Automatic migration starting for both Rapid Release and Scheduled Release no earlier than July 11th, 2018


Editions:
Available to all G Suite editions

Rollout pace:

  • CONVERT button: Full rollout (1–3 days for feature visibility)
  • Automatic migration: Extended rollout (potentially longer than 15 days for feature visibility)


Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Set up routing for your domain or organization


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Expanding the Hangouts Meet ecosystem

At InfoComm in Las Vegas last week, we announced our partnership with Pexip to allow seamless compatibility between Hangouts Meet and other video conferencing systems like Skype for Business, Polycom, and Cisco. With this new interoperability, your team can walk into a meeting room outfitted with Hangouts Meet hardware and join a call with clients, vendors, or partners joining from another platform.

In addition to being compatible with other video conferencing software, it’s important that your meeting rooms are compatible with the hardware you need for your meetings. That’s why we’ve created a peripheral qualification program featuring cameras, audio devices, and cables certified for use with Hangouts Meet hardware. Through this program, Google’s partner lab tests the peripherals for quality, reliability, and interoperability. Qualified peripherals will get automatic, over-the-air firmware updates.

We’re constantly adding more great devices to the Hangouts Meet ecosystem. Beginning with ChromeOS version 69, the Logitech MeetUp will be a certified camera and speakerphone. Featuring a 120° field-of-view and integrated audio optimized for huddle room acoustics, the MeetUp is perfect for small video conferencing spaces. Like all certified peripherals, the MeetUp will receive over-the-air firmware updates from the Hangouts Meet Chromebox to ensure it is always up to date and improving over time.

In addition to cameras and speakermics, partners like Lindy and Newnex have joined our ecosystem to bring the highest quality USB 3.0 extenders and hubs to the meeting room. As officially qualified peripherals, these devices help you scale your meetings to spaces of all shapes and sizes.

Learn more about Hangouts Meet hardware here, or find details about the qualification program and certified devices in the Help Center.

Launch Details
Release track:
All features launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Manage settings for Chrome devices for meetings
The Keyword blog: Bring teams together with new G Suite integrations

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A new look for Google sign-in screens on June 14th

In 2014, we introduced Material Design, a visual language that helps developers create intuitive and beautiful products. Since then, we’ve steadily updated our G Suite apps to adhere to Material principles. Next week, we’ll bring this same design to Google sign-in screens.

Starting on June 14th, 2018, you may notice that when you sign in to your G Suite account, the screen looks slightly different. Some of the changes will include tweaks to the Google logo, an outline around the text field, and center alignment of all items on the screen. See below for before and after images.

Current Google sign-in screen with left-aligned text

Current Google sign-in screen

New Google sign-in screen with center-aligned text

New Google sign-in screen

If necessary, please provide your users advance notice of these changes.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release on June 14th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI


Launch release calendar
Launch detail categories
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