Category Archives: Apps Feed Blog

The feed from the Google Apps team

Anti-phishing security checks in the Gmail app for iOS

In May of this year, we introduced anti-phishing security checks in the Gmail Android app. We’re now bringing similar checks to the Gmail app on your iOS device. Going forward, when you click on a suspicious link in a Gmail message on your iPhone or iPad, we’ll show the warning below. We recommend that you use caution before proceeding, because the link is likely unsafe. Only proceed if you’re confident there’s no risk.
If you click on a link we know to be dangerous, we’ll show you a page like the one below and warn you against visiting the original URL.


These warnings are intended to prevent harmful phishing attacks and help you keep your account safe.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Avoid and report phishing emails


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Making it easier to join meetings from third-party clients

Starting today, whenever someone uses a third-party CalDAV-based calendaring client to access an event on Google Calendar, we will add automatically generated text to the event’s description. This text will include instructions on how to join the event through Meet or Hangouts.




With this launch, people using the CalDAV API, such as those on Apple's calendar clients, no longer need to go to Google Calendar on the web to join their meetings.


Launch Details
Release track:
Launching to Rapid Release on August 10th, 2017, with Scheduled Release coming two weeks later

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users using third-party CalDAV-based Google Calendar clients

Action:

Change management suggested/FYI

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Recognized handwriting editing, GIF support, and more with the latest Jamboard release

More and more G Suite customers like Instrument are using Jamboard to generate and share creative ideas. The latest Jamboard release brings several new features―to both devices and the Jamboard app―to help people create and iterate on their ideas more quickly. We’re also making it easier for admins to monitor their Jamboard devices.

Edit recognized handwriting
People can now edit their recognized handwritten text with the stylus, allowing for the quick deletion, insertion, and merging of text. To delete, simply strike over the letter(s) you would like to remove from a word. To insert letter(s), write these either above or below the word and draw a small arrow to insert them. To merge, select a text object and drag it to another text object.

a.gif
Text Deletion 

a.gif
Text Insertion

a.gif
Merging Text

GIF support
Jamboard now supports adding GIF images via Google Drive, so you can create rich, dynamic images as part of your jam session.

Moving objects to adjacent jam frames
By popular demand, objects can now be moved to adjacent jam frames/pages by selecting and sliding them towards the left or right edge of the screen.


Additional reporting in the Jamboard Admin console
Jamboard admins can now see historical data for Wi-Fi network strength (RSSI), Wi-Fi network speed, and board online/offline status in the Jamboard Admin console.

For a full list of new features and improvements from this month’s release, check out the What’s New in Jamboard page in the Help Center.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite Basic, Business, Enterprise, and Education* customers

*G Suite for Education customers will need to satisfy certain requirements in order to purchase Jamboard devices. See the Help Center FAQ for more information.

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center


Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

Recognized handwriting editing, GIF support, and more with the latest Jamboard release

More and more G Suite customers like Instrument are using Jamboard to generate and share creative ideas. The latest Jamboard release brings several new features―to both devices and the Jamboard app―to help people create and iterate on their ideas more quickly. We’re also making it easier for admins to monitor their Jamboard devices.

Edit recognized handwriting
People can now edit their recognized handwritten text with the stylus, allowing for the quick deletion, insertion, and merging of text. To delete, simply strike over the letter(s) you would like to remove from a word. To insert letter(s), write these either above or below the word and draw a small arrow to insert them. To merge, select a text object and drag it to another text object.

a.gif
Text Deletion 

a.gif
Text Insertion

a.gif
Merging Text

GIF support
Jamboard now supports adding GIF images via Google Drive, so you can create rich, dynamic images as part of your jam session.

Moving objects to adjacent jam frames
By popular demand, objects can now be moved to adjacent jam frames/pages by selecting and sliding them towards the left or right edge of the screen.


Additional reporting in the Jamboard Admin console
Jamboard admins can now see historical data for Wi-Fi network strength (RSSI), Wi-Fi network speed, and board online/offline status in the Jamboard Admin console.

For a full list of new features and improvements from this month’s release, check out the What’s New in Jamboard page in the Help Center.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite Basic, Business, Enterprise, and Education* customers

*G Suite for Education customers will need to satisfy certain requirements in order to purchase Jamboard devices. See the Help Center FAQ for more information.

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center


Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

Better manage large events in Google Calendar

Organizing an event with a lot of attendees can be complicated. It’s critical that you allocate the right space for the event, understand how many people will attend, and even check if some specific people, like executives or important clients, will be there. That’s why we’re making it easier to effectively manage events of any size in Google Calendar.

Starting today, event organizers working on large events (200 or more guests) can:

  • Use Google Sheets to more easily see who is attending: With this launch, organizers of large events can now use Calendar on the web to export guest lists to Google Sheets, and can also view the total number of attendees.
  • Invite large group mailing lists reliably: Previously, invites that included large group mailing lists wouldn’t update if membership in those groups changed. Going forward, if a group mailing list has been invited to a newly-created event, Calendar will automatically invite any new group members who join after the invite was sent and automatically remove members who leave. In addition, for existing, recurring large events, organizers who would like to make the event dynamic can do so via the steps outlined in this Help Center article.




We hope these feature additions help your organization successfully host and manage events of any size.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Invite people to your Calendar event
Help Center: Invite groups to calendar events

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Launch detail categories
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Data Loss Prevention now available in Team Drives

Protecting your company’s confidential data is critical, regardless of where it’s stored. In January of this year, we announced Data Loss Prevention (DLP) for Google Drive, giving G Suite Enterprise edition customers more control over how data is shared beyond their company. Today, we’re bringing DLP to content stored in Team Drives.

DLP analyzes the files in your organization’s Team Drives for sensitive content. You can set up policy-based actions that will be triggered when any sensitive content is detected. G Suite admins will be able to control what content members of the team can share externally using easily configured rules and easily enforced policies.



Important notes about Team Drives:

  • Because Team Drives are owned by the domain, rather than individuals, existing DLP rules applied at the domain level will apply to Team Drives.
  • If a DLP rule is assigned to an organizational unit or a group, then that rule will not apply to Team Drives.
  • When files stored in a Team Drive are flagged by DLP rules, users outside of your organization will lose access to these files.
For detailed instructions on how to set up these rules and policies, visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Scan and protect Drive files using DLP rules

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Launch detail categories
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Easily create, delete, and rotate the X.509 certificates used with your SAML apps

SAML uses X.509 certificates to ensure the authenticity and integrity of messages shared between an Identity Provider (IdP) and Service Provider (SP). These certificates are associated with your SAML applications when you first install them via the Admin console and have a five-year lifetime. When a certificate expires, a user can’t sign in to the associated application using SAML-based SSO.

To change an application’s existing certificate (e.g. because it’s about to expire or has been compromised in some way), an admin needs to “rotate” it. Traditionally, you could do this with help from Google Support. Today, we’re giving you the ability to do so on your own in the Admin console, where you can easily view certificates in use, identify those about to expire, create new ones, and assign them to applications.

Please note that only super admins will be able to view the expiration status of SAML certificates and take action on them.

To learn more about SAML certificate rotation and how to manage certificates, please visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Using SAML to set up federated SSO
Help Center: Maintain SAML certificates

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Find exactly what you want in Google+ with new search options and filters

Today we’re rolling out a few updates to Google+ to help your users find the content they’re looking for. From an updated look of the search interface to search suggestions and domain-only filters, these new experiences can make users confident that the content they see is the content they want. Read on for more information.

Suggested and recent searches before users start typing
Before a user begins typing in the search box, we'll show them Communities they may be looking for, as well as recent terms they've searched.



Improved Autocomplete
As the user types, autocomplete results will be shown from Topics, Collections, Communities, and People/Pages.



Filter results by content type using the new tabbed interface
On the search results page, users can now filter content by five categories: “All,” “Posts,” “Communities,” “Collections,” and “People & Pages.”



A popular ask from admins, the “Posts” tab allows users to sort results by new/top posts, as well as by the source of the post (from just you, from people you follow, or from everyone).



Restrict search results and home stream to show only content from within your domain
While offering a mix of external and domain-restricted content can be a valuable aspect of Google+, showing content from people outside of your domain (especially those sourced from users’ personal contacts) can lead to user confusion. That’s why we’re introducing the ability to toggle between showing domain-only content vs. public content in search suggestions, search results, and the Google+ home stream. This feature is currently available on the web only.



With this toggle, users can enjoy the benefits of mixed content while also being able to focus on company-specific info when appropriate. Filtering out external content can increase users’ confidence that they won’t accidentally leak information by commenting on externally visible posts.

We hope that this new experience will make it easier for your users to locate and engage with their Google+ content and Communities.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information:
Help Center

Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

Improvements to Google Calendar Interop for Microsoft Exchange, with real time data, logging, and simpler setup

Today we’re making it easier to manage the coexistence of Google Calendar and Microsoft Exchange Server (including Office 365) within your organization. We’re starting by supporting real-time free/busy lookups between the two systems within the same organization on both mobile and web. This has been a popular feature request from customers with hybrid G Suite - Microsoft Exchange environments.

Making collaboration between your users simpler
Once Calendar Interop is set up for your domain, end users will be able to see each other’s free/busy information across the two systems. This information will be available to users in Google Calendar’s Find a Time and Microsoft Outlook’s Scheduling Assistant. Calendar Interop works in real time and is supported on Google Calendar for Android, iOS and web.

Easy setup and troubleshooting
As G Suite admins, you can enable user availability lookups by visiting Apps > G Suite > Settings for Calendar in the Admin console and selecting Calendar Interop management.



From there, you can set up interoperability between Google Calendar and Microsoft Exchange using our robust setup guide in the Help Center.

In addition, to help you set up and maintain interoperability, we are providing you with two new tools:
  1. We’ve built a new interoperability troubleshooting tool that allows administrators to understand the status of the setup with one click. If everything’s working as expected, the tool will let you know. If something’s amiss, it will display a detailed human-readable error to help you pinpoint the root cause of the issue.
  2. We’re also exposing interoperability-related logs in the reporting section in Admin console so that admins can track interoperability-related successes and failures for each user separately.
Admins who have already set up Calendar interoperability will want to migrate to this new setup. Check out the Help Center for detailed steps on how to migrate.


For more information on Calendar Interop and how to get started, visit the Help Center.


Launch Details:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information