Category Archives: Apps Feed Blog

The feed from the Google Apps team

Google Hangouts temporarily won’t support phone and video calls on Mozilla Firefox

Last October, Mozilla Corporation announced that it would end support for browser pluginsin its Firefox 52 release in order to ensure better browser performance, security and improved user experience. Because Google Hangouts in Firefox currently relies on browser plugins to enable video and audio calls, users of Hangouts will not be able to make audio or video calls in the upcoming Firefox 52 release. Google is actively working to develop a solution that will enable Hangouts to work in Firefox without a plugin. In the meantime, we recommend you take the following steps to minimize any future impact before the Firefox 52 release scheduled for March 7.

Recommended next steps
Using chat on Hangouts will continue to work for Firefox users; however, if you need to make phone or video calls from Hangouts, we encourage you and your employees to temporarily switch to one of the supported browsers below:
We will publish a follow-up announcement once we have a fix in place that will support Hangouts on Firefox again.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release after March 7

Editions:
Affects all G Suite editions using Mozilla Firefox

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users on Mozilla Firefox

Action:
Change management suggested/FYI

More Information
Help Center

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Preview password-protected files in Google Drive

We know that you work with a variety of file formats in Google Drive. That’s why, starting today, we’re making it possible to preview password-protected Microsoft Office documents, presentations, and spreadsheets in Drive. Going forward, when you attempt to open one of these file types in Drive on the web, you’ll be prompted to enter the password and, upon doing so successfully, you’ll see a read-only preview of that document.


Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI


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Searching for Google Drive files now easier on your Android phone

It’s now even easier to find your Google Drive files wherever and whenever you need them. Following this launch, Drive files and folders will be indexed via Firebase App Indexing and appear as results when you search for them in the Google app on your Android phone. Simply type your query and tap the “IN APPS” tab to view any Drive files relevant to your search. Select those files to open them in the appropriate app.


Visit the Google Play Store to download the latest versions of the Drive Android app.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI


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Support for rotated text, accounting number formats, and more in Google Sheets

We’re working hard to ensure that Google Sheets meets your business needs. As part of that effort, today we’re introducing several enterprise-friendly features that you’ve been asking for in Sheets on the web, Android, and iOS:

Rotated text
You can now rotate the text in a cell in Sheets (Format > Text rotation). This is especially useful when you need to fit long header names into thin columns, or when you simply want to fit more text on a single screen.


Accounting number formats
We’re making it easier to read your budgets, expense reports, and other spreadsheets containing monetary amounts by aligning the currency symbols within them (Format > Number > Accounting). We’re also making improvements to the way numbers, decimal points, and repeated characters line up to make them simpler to scan and analyze.


More border styles
You can now choose from several new border styles in Sheets, including various thicknesses and double borders, which are commonly used in financial statements like balance sheets (Toolbar > Borders > Border styles).

Additional improvements on mobile
In addition to the features described above, we’re also launching the following improvements to our mobile apps:
  • Support for using a mouse with the Sheets Android app
  • Ability to view and select existing custom colors in the Sheets Android app
  • Ability to drag and drop rows and columns in the Sheets Android and iOS apps
  • Formatting suggestions in Explore in the Sheets iOS app


For more details, check out the Help Center articles below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

  • All mobile features
  • Additional border styles on the web

Launching to Rapid release, with Scheduled release coming on March 6, 2017

  • Rotated text on the web
  • Accounting number formats on the web

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Edit and format a spreadsheet
Help Center: Format numbers in a spreadsheet
Help Center: Edit rows, columns & cells in a spreadsheet
Help Center: See and use suggested charts and analysis in a spreadsheet


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Improved phone prompts for 2-Step Verification

In June 2016, we introduced phone prompts for 2-Step Verification, giving users another option to keep their accounts safe. Starting this week, users who have opted into receiving phone prompts for 2-SV will notice improvements to the notifications they get when trying to sign in. For instance, when available, they’ll see additional details about the sign-in request, like when and where it was made. These improved prompts will appear on both Android and iOS devices.


Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Sign in faster with 2-Step Verification phone prompts


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A new admin privilege for managing custom templates in Google Docs, Sheets, Slides, and Forms

In November 2016, we introduced custom templates in Google Docs, Sheets, Slides, and Forms, allowing teams to spend less time formatting and more time brainstorming, collaborating, and sharing their ideas. We also gave G Suite Business, Education, and Enterprise customers the following optional controls in the Admin console:

  • Moderated - require that user-submitted templates be approved by admins with the Drive and Docs admin privilege
  • Restricted - restrict template submission to admins with the Drive and Docs admin privilege
With this launch, it’s no longer necessary to provision the full Drive and Docs privilege to admins who want the ability to moderate and manage templates. Instead, you can grant those admins a new Docs Templates privilege, which gives them the ability to approve templates and modify template settings in the Admin console, but not the authority to change other Drive, Docs, Sheets, Slides, and Forms settings. Admins who retain the full Drive and Docs privilege will continue to be able to manage templates.



This change will allow your organization to manage custom templates in a scalable way, without relinquishing control over sensitive admin settings. For more details on the Docs Templates privilege and for instructions on managing templates, check out the Help Center articles below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to G Suite Business, Education, and Enterprise editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Administrator privilege definitions - Docs Templates
Help Center: Enable custom templates for Docs, Sheets, and Slides


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Resolve conflicting accounts with the new Transfer tool for unmanaged users

If your organization recently made the jump to G Suite, you may have employees who previously set up personal Google Accounts using your company’s domain name. With this launch, we’re making it easier to identify and transfer those accounts before they become conflicting accounts.

Using the new Transfer tool for unmanaged users, you can view all personal Google Accounts with email addresses that match the G Suite email addresses for your organization. You can then send emails to those individuals, requesting that they convert their personal accounts to G Suite accounts. Later, you can view the statuses of those requests and cancel them as necessary.


If an employee accepts your request to transfer their account, you’ll be granted access to their data and given the ability to manage that account. If they decline or ignore your request, they’ll be asked to rename their personal account with a different email address when you create a new G Suite account for them. They’ll retain sole access to and control over all of the data in their personal account.


Note that these actions must be performed manually. While you can send requests, cancel requests, and download request statuses for multiple users at once, you can’t yet do so in bulk via an API.

We hope this launch will make the transition to G Suite easier for you and your end users alike. For more information about the Transfer tool, please visit the Help Center.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: About conflicting accounts
Help Center: Use the transfer tool to manage your users
Help Center: Find and manage existing Google accounts
Help Center: For users: moving to a domain-managed account


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Link to cell ranges in Google Sheets

Because it can be difficult to navigate large and complex spreadsheets, we’re introducing the ability to link to specific cell ranges in Google Sheets on the web.

With this new functionality, you can create a “table of contents” for your spreadsheet, direct others to specific content within your spreadsheet, and retain links to cells when you import spreadsheets from other applications.

To link to cells in your spreadsheet, simply go to "Insert link" > "Select a range of cells to link" and type or highlight the desired range. For more details, visit the Help Center.


Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming on February 21st, 2017

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add, edit, or remove a link, bookmark, or page break


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Insert videos from Google Drive in Google Slides

Starting today, you can insert and play your Google Drive videos in Google Slides, in addition to videos from YouTube.


Once you’ve added a Drive video to your presentation, you can choose when to start and end it, whether it should autoplay when presenting, and whether it should be muted or play with audio. Simply right-click on the video and select Video options.


If a person viewing your presentation doesn’t have permission to view a video embedded within it, they’ll be prompted to request access.

Note that while you can play Drive videos in Slides on the web and mobile, you can only insert them from the web application. For more details, visit the Help Center.

Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Insert or delete images or videos


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Introducing Google Cloud Search: Bringing the power of Google Search to G Suite customers

(Cross-posted from The Keyword)

Posted by: Brent VerWeyst, Product Manager, Google Cloud

Every day, people around the globe rely on the power of Google Search to access the world’s information. In fact, we see more than one trillion searches each year. As we continue to invest in new cloud-based technologies like machine learning to power our web search engine, we want to help businesses harness the same technology to search for internal information. Today, we’re announcing Google Cloud Search (formerly known as Springboard), a new product that uses machine intelligence to provide a unified search experience across G Suite.

Sorting through internal information has become increasingly complex as more and more companies move their data and workloads to the cloud. As a result, teams are working on hybrid environments and storing immense amounts of data all over and in various formats. From emails and docs to spreadsheets, slides, forms, internal sites, and many more. In fact, according to McKinsey, the average knowledge worker spends 20% of the workweek searching for and consolidating information. Simply put, employees are wasting a lot of time in the process of finding information they need to do their job.

A smarter search experience, tailored for you

Cloud Search brings the best of Google Search and machine intelligence to G Suite. It provides both comprehensive search and proactive recommendations to help you throughout your day.

For example, when you open the Cloud Search app on your phone or laptop, you’ll see relevant information organized into simple cards (assist cards) that help you stay on top of your work. Assist cards are a new way to help you find the right information at the right time. Using Google’s machine intelligence technology, these cards can help you prepare for an upcoming meeting or even suggest files that need your attention. Assist cards are designed to be timely and relevant so that you can navigate your workday more efficiently. As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.


In addition to searching for information, you can also search for people listed in your company’s directory. You’ll see colleagues’ contact details, plus events and files you have in common. You can even choose to send an email, make a call, or start a Hangout with just a tap.


For businesses, privacy is a top priority. Cloud Search respects G Suite’s file sharing permissions, so people can only search for and find files that they have access to. This means that company resources like vacation policies can be found by everyone in your organization, but your team projects will only surface to people on your team, and your to-do lists will only be available to you.

Breaking down information silos at work

Since launching in the Early Adopter Program last summer, companies have been using Cloud Search to break down internal silos and access information more quickly. QAD, an ERP solutions provider for global manufacturing companies, helps businesses manage their finances, supply chain, business intelligence and more. Very little time can be spared sifting through documents to find what’s needed to make strategic business decisions, so QAD uses Cloud Search to help.

“At QAD, we operate at a high-level of speed and require technology that provides us agility, flexibility and seamless access to information. Cloud Search provides that. It’s given us the ability to break down silos that exist across different content systems and unlock information with very little effort from IT, “ says Scott Lawrence Lawson, Director of IT Architecture.

Coming to G Suite

Cloud Search will begin rolling out globally for customers using the G Suite Business and Enterprise editions. And this is just the beginning. In the future, we’ll be adding more capabilities to Cloud Search including integration with third-party applications. That way, you and your team can find, access and make the most of your information in G Suite and beyond.


Launch Details
Release track:

  • For customers on both the Rapid release and Scheduled release tracks who have opted into automatically receiving new services, Cloud Search will launch on Tuesday, February 14, 2017.
  • Customers who have chosen to manually enable new services will need to turn on Cloud Search if they want their organizations to have access to the service. They can do so in the Admin console (Apps > G Suite > Cloud Search) starting on Tuesday, February 14, 2017.*

Editions:
Available to G Suite Business and G Suite Enterprise editions only

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI


More Information
Cloud Search Admin Help Center
Cloud Search User Help Center
Cloud Search Learning Center
Cloud Search Product Page


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