Category Archives: Apps Feed Blog

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Create better looking sites more quickly with section layouts in new Google Sites

We’re adding section layouts to the new Google Sites. You can use these layouts to quickly design pages or sections of pages on your site. This makes it even easier and quicker to create professional-looking websites using the new Sites.


Six pre-built layouts for your site 

At launch there are six pre-built section layout options. You’ll find them in Sites’ right-hand Insert menu. To use them, just click or drag the layout onto the page. A new section will be added to your site and auto-populated with placeholder content matching the layout. You can then add your own content and customize the layout to make it your own.


The six layouts which will be available at launch 

Launch Details 
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information
Help Center: Add or edit text or images
New Google Sites - sites.google.com/new


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Secure corporate data on employee iOS devices with managed apps

To better protect the G Suite data stored on your employees’ personal iOS devices, you can now specify that certain iOS apps be “managed” if your domain has advanced mobile device management enabled.

If an app is managed, you can:
  • Prevent the app’s data from being backed up to iCloud.
  • Block unmanaged apps from opening managed app files.


Note that these actions will impact both personal and corporate data on managed apps. Visit the Help Center for more information on how to manage apps on iOS devices.

Designate an app as managed
When you whitelist a new app for iOS devices, you can now choose to “Make this a managed app.” Once you make the app managed, you can also select to have it automatically removed from a device if that device’s MDM profile is removed.

When you whitelist a new app for iOS devices, you can now make it “managed.”


If you previously whitelisted an app, you can make it managed by changing that app’s settings in the Admin console.
You can make an app you’ve already whitelisted managed by editing the app’s configuration in the Admin console.


User notifications and required actions
If you designate an app as managed, any users with that app downloaded will be prompted to update it in their Google Device Policy app.

Users will be prompted to update apps that are marked as managed by their admins. 

Users need to accept management of their apps or they’ll lose access to all corporate data on their phone.


If a user doesn’t take action within 12 hours of receiving the notification, they’ll receive another notification prompting them to make the required apps managed.


If a user doesn’t take action within 24 hours of receiving the notification, they’ll no longer be able to access corporate data anywhere on their device.


Note that if you make a previously managed app “unmanaged,” users will need to remove the Google Apps Device Policy Payload Profile before the app becomes unmanaged.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: Recommend and manage iOS apps


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Jamboard now available for purchase in Japan

Over the past year, we’ve announced that Jamboard, our cloud-based, collaborative whiteboard, is available for purchase in an ever-growing list of countries such as the United States, Canada, UK, select parts of Europe, and Australia. We’re now expanding that list further, bringing Jamboard to Japan.

G Suite customers in Japan can now purchase Jamboard for 640,000 JPY, which includes two styluses, an eraser, and a wall mount. See the table below for pricing.



Keep in mind that a G Suite license is required to use Jamboard so that you can access files from Drive, use them in your brainstorms, and come back to your work later.

G Suite customers based in Japan can contact their Google Cloud sales rep, our distributor, BenQ, or visit our website to learn more about how to start jamming with colleagues today.

Additional information about Jamboard
In addition to the Jamboard device, the Jamboard app is available on Android and iOS for all G Suite customers. When used on a tablet, the Jamboard app allows users to experience similar features as they would on the Jamboard device. On a smartphone, the app functions as a companion for the Jamboard device.

Usage of the Jamboard app and web viewer are controlled by a service on/off switch in the Admin console. This service switch is on by default.

Check out the Help Center for more information, including an FAQ section.

Launch Details
Release track:
Jamboard devices now available for purchase in Japan

Editions:
G Suite Basic, Business, Enterprise, Enterprise for Education, and Education editions only

Impact:
Admins only

Action:
Admin action suggested/FYI

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Ensuring your users can access Google Contacts

To create a more consistent, streamlined Google Contacts experience, we’re removing the embedded contacts feature in Gmail, which gives users access to their contacts from the top left corner of the UI. This feature doesn’t appear in the new version of Gmail that recently launched, and it will soon be removed from the old UI as well.


We’re removing the embedded contacts feature in Gmail. 

Going forward, G Suite users can access Contacts via their web browser at contacts.google.com or the app launcher. This will direct them to the new Contacts (a.k.a. Contacts preview) or the classic Contacts Manager, depending on which is enabled for their domain.

You can access Contacts at contacts.google.com or via the app launcher (pictured).

Unfortunately, many customers are unaware that they previously disabled access to the classic Contacts Manager, because their users can still access the contacts feature embedded in the old Gmail UI (as it isn’t controlled by the Contacts on / off switch). In response to feedback from these customers, and so that their users can continue to access their contacts, we’ve now enabled access to the classic Contacts Manager for all G Suite domains.

Note that this change doesn’t impact domains with Contacts preview enabled; users in such domains will continue to see the Contacts preview UI when they navigate to contacts.google.com or select Contacts from the app launcher.

Since launching Contacts preview in 2016, we’ve made steady improvements to the product. We’re continuing to work toward feature parity with the classic Contacts Manager, with delegation functionality planned for later this year. We highly recommend that all G Suite customers migrate their users to the Contacts preview, provided it meets their needs.

If Contacts preview doesn’t yet meet your needs and you’re required to disable access to the classic Contacts Manager, please fill out this form and we’ll do our best to accommodate this need. Please note that this means your users will lose access to Contacts via their browser.


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Disable conversation view in the Gmail mobile apps

In Gmail, replies to emails are grouped together as “conversations,” to make them easier to digest and follow. Some users, however, prefer to see each of their emails listed individually in their inbox. This is possible on the web by toggling “Conversation View” off in the Settings menu.

We’re now bringing this same feature to the Gmail Android and iOS apps. If you currently have Conversation view turned off on the web, it will be turned off on your mobile app as well.


Visit the Help Center for more information on how to disable Conversation View in your Gmail mobile app.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Group emails into conversations


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New insights into user account security with G Suite admin reports

We’re adding new tools to help admins identify suspicious activity and see the impact of security policy changes. G Suite admins have an important role in protecting their users’ accounts and ensuring their organization’s security. To succeed, they need visibility into user account actions. That’s why we’re adding reports in the G Suite Admin console that surface more information on user account activity.

Monitor suspicious account behavior 

G Suite admins can use the reports to audit and set alerts for critical user actions including:


  • Password changes 
  • Two-step verification enabling or disabling 
  • Account recovery info changes (phone number, security questions, and recovery email) 


Filter actions taken by a specific user account 

Visibility into these actions will help admins identify suspicious account behavior and detect when user accounts may have been compromised. For example, an admin might see that a user has recently changed both their password and their password recovery info. This can be a sign of a hijacker taking over the account. Using these reports an admin could track time and IP address of the changes to see if it seems suspicious. Depending on their investigation, they could then take appropriate action (eg: password reset, disable 2-step verification) to restore the user account.

Visit the Help Center to find out how to monitor user account activity and set alerts for suspicious actions.

See the impact of security policy changes 

The new reports can also be used to provide visibility into an organization's security initiatives. For example, an admin could monitor the progress of a domain-wide initiative to increase the adoption of two-step verification.

To see this report, go to the Admin console > Reports > Audit > Users Accounts.


Filter actions by date and type 

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: User Accounts audit log



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Dial into Hangouts Meet from eight additional markets

In October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for eight additional countries (with more to come!):

  • Argentina (AR)
  • Bulgaria (BG)
  • El Salvador (SV)
  • Georgia (GE)
  • Iceland (IS)
  • Malta (MT)
  • Slovenia (SI)
  • Thailand (TH)
For a complete list of currently supported countries, visit this Help Center article.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise and Enterprise for Education editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Dial in from a phone
Help Center: Join a video meeting

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Programmatically manage exports with the Google Vault API

We launched the Google Vault API in 2017 so that customers could integrate Vault with the other tools and processes critical to their business. We’re now improving the API by making it possible to programmatically create and manage exports, in addition to legal matters and holds.

With this launch, you can use the Google Vault API to:
  • create an export—send a request to export messages and files that match your criteria.
  • list exports—retrieve the status of all exports associated with a matter.
  • get an export—retrieve the status of an export anytime, and if the export is completed, download that export using the standard Cloud Storage API.
  • delete an export—remove an export from a matter when it’s no longer needed.
For more information, check out the Google Vault API Developers Guide.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business, Education, Enterprise, and Enterprise for Education editions, as well as any G Suite users with the Vault add-on license

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Google Vault API Developers Guide


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More control over which Apps Script projects can run in your organization

You can already control the Apps Script projects that run in your organization using the G Suite API permissions settings located in the Admin console (at Security > API Permissions). Using these settings, you can block applications that request access to certain APIs—unless you’ve specifically whitelisted them. App Maker apps, add-ons, and scripts that request certain OAuth scopes (like Gmail, Calendar, Drive, etc.) are just some of the Apps Scripts projects that these settings control.

Now you can also control access to projects that request the following scopes:
  • Apps Script Runtime - Control access to projects that request certain high-risk scopes specific to Apps Script projects (e.g. UrlFetch, Container UI).
  • Apps Script API - Control access to any project (e.g. Apps Script, GCP, AWS, etc.) that requests scopes for Apps Script API (e.g. Manage Projects, Manage Deployments).


New G Suite API permissions in Admin console: Apps Script Runtime and Apps Script API

See the Help Center for instructions on whitelisting connected apps.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Whitelisting connected apps

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Launch detail categories
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