Category Archives: Apps Feed Blog

The feed from the Google Apps team

In addition to other apps, G Suite administrators can now automatically provision users to Asana, Dialpad, Freshdesk, Lucidchart, RingCentral, and Smartsheet

When auto-provisioning is enabled for a supported third-party application, any users created, modified, or deleted in G Suite are automatically added, edited, or deleted in the third-party application as well. This feature is highly popular with admins, as it removes the overhead of managing users across multiple third-party SaaS applications.

Today we’re adding auto-provisioning support for six new applications: Asana, Dialpad, Freshdesk, Lucidchart, RingCentral, and Smartsheet. We previously launched auto-provisioning support for Box Enterprise, Salesforce Sandbox, Salesforce, Slack, and Workplace by Facebook, bringing the total number of supporting applications to 11.

G Suite Business, Education, and Enterprise customers can enable auto-provisioning for all eight supported applications. G Suite Basic, Government, and Nonprofit customers can configure auto-provisioning for up to three applications from the supported list. For specific details on how to set up auto-provisioning, check out the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:

  • G Suite Basic, Government, and Nonprofit customers can enable auto-provisioning for up to three applications
  • G Suite Education, Business, and Enterprise customers can enable auto-provisioning for all supported applications


Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Automated user provisioning (instructions for Smartsheet, Dialpad, and RIngcentral to be added soon)
Help Center: Using SAML to set up federated SSO


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Prevent users from creating Team Drives in Google Drive indefinitely

When we launched Team Drives in March, we gave G Suite admins the ability to restrict the creation of Team Drives until January 1st, 2018. Since then, we’ve heard that some of you need longer-term control of this setting. In response to that feedback, we’re now removing the date restriction and allowing you to indefinitely prevent users in your organization from creating Team Drives.

As a best practice, we recommend allowing your users to create Team Drives and produce the workspaces they need for their projects. We suggest restricting Team Drives creation only when needed to aid in the initial deployment of the feature.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to G Suite Business, Education, Nonprofit, and Enterprise editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Manage your Team Drive users and activity

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Gmail admins can now notify internal senders when their email gets quarantined

Through Gmail compliance and routing settings, Gmail administrators can now choose to notify internal senders when their messages get quarantined, depending on your compliance rule.
Below is an example of the email that users will receive when their emails get quarantined:


To enable the feature: In the Admin console where you setup and configure policies to quarantine messages, there is now a checkbox at the bottom to "Notify sender when mail is quarantined (onward delivery only)". This feature is default off for existing rules, but when you create a new rule, the default is on.


Launch Details
Release track:
Launching to both Rapid release and Scheduled release
Editions:
Available to all G Suite editions
Rollout pace:
Gradual rollout (up to 15 days for feature visibility)
Impact:
Admins only
Action:
Admin action suggested/FYI
More Information
Content Compliance
Attachment Compliance
Objectionable Content
Routing

Backup and Sync from Google available soon

On June 28th, 2017, we will launch Backup and Sync from Google, a tool intended to help everyday users back up files and photos from their computers, so they’re safe and accessible from anywhere. Backup and Sync is the latest version of Google Drive for Mac/PC, which is now integrated with the Google Photos desktop uploader. As such, it will respect any current Drive for Mac/PC settings in the Admin console.


Backup and Sync is primarily intended for consumer users. We recommend that our G Suite customers continue to use Drive for Mac/PC until our new enterprise-focused solution, Drive File Stream (currently in EAP), is made generally available to all G Suite Basic, Business, Enterprise, Education, and Nonprofit domains later this year. Drive File Stream will allow users to access huge corporate data sets without taking up the equivalent space on their hard drives.

With that in mind, we will not automatically upgrade G Suite users from Drive for Mac/PC to Backup and Sync at this time. If you currently allow your users to install Drive for Mac/PC on their own computers, they will be able to download and upgrade to Backup and Sync starting on Wednesday, June 28th. If you don’t currently allow Google Drive for Mac/PC in your organization, your users won’t be able to use Backup and Sync with their G Suite accounts.

For more details, check out the resources below starting on June 28th. If you’re interested in trying Drive File Stream, sign up for the Early Adopter Program (EAP) today.

Launch Details
Release track:
Available for download starting on June 28th, 2017

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
(Note that these articles will not go live or be updated until Backup and Sync launches on June 28th. Please check back on June 28th for more information.)
Help Center: Install Google Drive for Mac/PC
Help Center: Back up and sync files with Google Drive
Help Center: Delete and restore files in Google Drive
Help Center: Fix problems syncing to your computer
Help Center: Stop syncing Google Drive files with Backup and Sync 



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More precise, reliable data and other new features in Google Vault

When you use Google Vault for your legal and compliance needs, it’s important that you have the ability to retain exactly the data you wish and that the data you retrieve from the tool be accurate, precise, and comprehensive. Today, we’re introducing four new features in Vault to help you address those needs.

Get more detailed metadata when exporting files from Google Drive
When you search for a particular user in Vault for Drive, the results may include files that the user accessed through an “indirect” relationship. This means that the file (or folder containing the file) was:

  • shared with a group that the user belongs to,
  • shared with the user’s entire domain, or
  • shared publicly.

Previously, when you exported those search results, you wouldn’t see that user listed in the file's export metadata, making it difficult to determine the document’s chain of custody. Going forward, you will see that user listed, as Vault will now include information in export metadata about users who accessed a document via an indirect relationship. Additionally, you’ll now have the option to see what that user’s specific relationship was (e.g. whether the user was a collaborator or viewer).


Search in a specific time zone
You can now select the time zone that you want the dates in your search to be based on in Vault. The time zone you select changes the exact boundaries of your search results, so we recommend that you learn more about the effect of this setting before using it.


Set retention policies for all Team Drives
You can now create a custom retention policy that covers all Team Drives in your domain, in addition to the already existing options that cover specific Team Drives and organizational units (OUs).

Set retention policies for specific Google Groups
You can now create custom retention policies that cover specific Google Groups in your domain, in addition to the already existing option to cover all Groups in your domain.

For more information on these features and others in Google Vault, check out the Help Center articles below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to G Suite Business, Enterprise, and Education editions only, as well as to users with add-on Vault licenses

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Search for data
Help Center: How Vault exports work


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Google Cloud services are switching Certificate Authority

Today we announced that Google will soon begin using a different Certificate Authority (CA). We expect this change to have no impact on the vast majority of G Suite customers, as the CA is already trusted by systems and browsers for typical desktop and mobile platforms, including Android, Chrome OS, Windows, macOS and iOS.

This change, which will roll out gradually across Google services over the coming months, may affect customers who operate systems with custom certificate trust stores if they’re not kept up to date.

Check out today’s post on the Google Cloud Platform blog for more details and recommended actions.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release no earlier than June 12, 2017. Monitor the G Suite Release Calendar for any changes to this date.

Editions:
Applicable to all G Suite editions, though no impact is expected on the vast majority of G Suite customers

Rollout pace:
Extended rollout (longer than 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Google Cloud Platform blog post


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Visualize data instantly with machine learning in Google Sheets

Sorting through rows and rows of data in a spreadsheet can be overwhelming. That’s why today, we’re rolling out new features in Sheets that make it even easier for you to visualize and share your data, and find insights your teams can act on.

Ask and you shall receive → Sheets can build charts for you

Explore in Sheets, powered by machine intelligence, helps teams gain insights from data, instantly. Simply ask questions—in words, not formulas—to quickly analyze your data. For example, you can ask “what is the distribution of products sold?” or “what are average sales on Sundays?” and Explore will help you find the answers.

Now, we’re using the same powerful technology in Explore to make visualizing data even more effortless. If you don’t see the chart you need, just ask. Instead of manually building charts, ask Explore to do it by typing in “histogram of 2017 customer ratings” or “bar chart for ice cream sales.” Less time spent building charts means more time acting on new insights.



Instantly sync your data from Sheets → Docs or Slides

Whether you’re preparing a client presentation or sharing sales forecasts, keeping data up-to-date can be time-consuming, especially if you need to update charts or tables in multiple sources. This is why we made it easier to programmatically update charts in Docs and Slides last year.

Now, we’re making it simple to keep tables updated, too. Just copy and paste data from Sheets to Docs or Slides and tap the “update” button to sync your data.



Even more Sheets updates

We’re constantly looking for ways to improve our customers’ experience in Sheets. Based on your feedback, we’re rolling out more updates today to help teams get work done faster:

  • Keyboard shortcuts: Change default shortcuts in your browser to the same spreadsheet shortcuts you’re already used to. For example, delete a row quickly by using “Ctrl+-.”
  • Upgraded printing experience: Preview Sheet data in today’s new print interface. Adjust margins, select scale and alignment options or repeat frozen rows and columns before you print your work.
  • Powerful new chart editing experience: Create and edit charts in a new, improved sidebar. Choose from custom colors in charts or add additional trendlines to model data. You can also create more chart types, like 3D charts. This is now also available for iPhones and iPads.
  • More spreadsheet functions: We added new functions to help you find insights, bringing the total function count in Sheets to more than 400. Try “SORTN,” a function unique to Sheets, which can show you the top three orders or best-performing months in a sales record spreadsheet. Sheets also supports statistical functions like “GAMMADIST,” “F.TEST” and “CHISQ.INV.RT.”
  • Increased support for charts in the Sheets API: Use the API to programmatically generate most charts with support for dozens of new operations.

These new features in Sheets are rolling out starting today. Learn how Sheets can help you find valuable insights.

One last thing—so that we can focus our efforts on the improvements to charts outlined above, we’re also deprecating one of the lesser-used chart types: the Motion chart. Beginning in July 2017, you will no longer be able to insert or create Motion charts, and, in September 2017, you will no longer be able to edit them.

No earlier than December 2017, any Motion charts still in Sheets will become static images and no longer update when their corresponding data changes.

We recommend trying Bubble charts instead.

Launch Details
Release track:

  • All mobile and API features launching to both Rapid release and Scheduled release on June 1st, 2017
  • All web features launching to Rapid release on June 1st, 2017, with Scheduled release coming on June 14th, 2017

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add a chart or graph to a spreadsheet
Help Center: Chart types
Help Center: Add a chart or table to Google Docs or Slides



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New built-in Gmail protections to combat malware in attachments


(Cross-posted from the Google Security Blog)

Posted by Sri Somanchi, Product Manager, Gmail anti-spam

Today we announced new security features for Gmail customers, including early phishing detection using machine learning, click-time warnings for malicious links, and unintended external reply warnings. In addition, we have also updated our defenses against malicious attachments.

Let’s take a deeper look at the new defenses against malicious attachments. We now correlate spam signals with attachment and sender heuristics, to predict messages containing new and unseen malware variants. These protections enable Gmail to better protect our users from zero-day threats, ransomware and polymorphic malware.

In addition, we block use of file types that carry a high potential for security risks including executable and javascript files.

Machine learning has helped Gmail achieve more than 99% accuracy in spam detection, and with these new protections, we’re able to reduce your exposure to threats by confidently rejecting hundreds of millions of additional messages every day.

Constantly improving our automatic protections

These new changes are just the latest in our ongoing work to improve our protections as we work to keep ahead of evolving threats. For many years, scammers have tried to use dodgy email attachments to sneak past our spam filters, and we’ve long blocked this potential abuse in a variety of ways, including:
  • Rejecting the message and notifying the sender if we detect a virus in an email.
  • Preventing you from sending a message with an infected attachment. 
  • Preventing you from downloading attachments if we detect a virus.
While the bad guys never rest, neither do we.

These protections were made possible due to extensive contribution from Vijay Eranti (Gmail anti-spam), Timothy Schumacher (Gmail anti-spam), Harish Gudelly (Google anti-virus), and Lucio Tudisco (G Suite anti-abuse)

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI
More Information
The Keyword: Gmail blog
Anti-virus scanning attachments


A new Gmail security feature that improves the early detection of phishing attempts for G Suite users

As part of Gmail's continued efforts to make email more safe and secure for our users, a new advanced security feature is being added to Gmail. Last year we announced the inclusion of security warnings when users attempt to access a dangerous site. With this new feature, we are improving the timeliness of phishing identification.

Delayed delivery of email messages with suspicious content

Phishing attempts follow a predictable pattern when you look at them in aggregate, and Gmail’s security experts have developed a new algorithm that flags and delays potentially suspicious messages.This selective delay facilitates additional checks on the content of the message prior to delivery and benefits from real time updates to the spam filter — as well as up to date phishing protection from Google’s Safe Browsing technology.

Considerations
  • Because Safe Browsing must test the results of the link, emails can be delayed by up to 4 minutes.
  • This feature is not a replacement for anti-malware/phishing software, and we do not recommend using it in place of your organization’s existing security software.

Opting out: This feature can be controlled from the Admin console, and is launching as as default On. If you do not wish to delay email to your users for any reason, you can disable the feature from the Admin console. Learn more

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
Admins only