Category Archives: Apps Feed Blog

The feed from the Google Apps team

Better information on spam messages in Email Log Search

As a G Suite admin, you can now get more detailed and helpful information in the Admin console about emails that have been marked as spam. The Email Search Log tool will now show the reason an email was flagged as spam, as well as other warnings users may see about suspicious emails.

This new information will help you understand the steps that our spam classification system takes to protect end-users and will assist in managing email traffic. To access the tool, from the Admin console Home page, go to Reports > Audit > Email log search. See our Help Center to get more details on the Email Log Search tool.

Digging deeper into spam 

When using the Email Log Search to locate spam, you’ll now receive detailed data about the spam and annotations about the messages, including:
  • The reason an email was or was not marked as spam 
  • When anomaly banners are triggered by suspicious attachments or a phishing attack 



See the Help Center to learn how you, as an admin, can download Email Log Search results to a CSV file or open them in Google Sheets for easy viewing.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact: 
Admins and end users

Action: 
Admin action suggested/FYI

More Information
Help Center: Interpret Email Log Search results

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More ways to collaborate using Box for G Suite

 We’re making Box for G Suite available for all G Suite customers, bringing Google's rich content creation and editing experiences directly into Box so that companies can stay productive and accelerate their work.

Admins can enable the integration from within the Box Admin Console.

Check out this blog post and the Box Community for more information.

Launch Details

Editions:
Available to all G Suite editions

Rollout pace: 
Gradual rollout to all Box users through mid-January 2019

Impact:
All end users

Action:
Admin action suggested/FYI

More Information 
Box Community
G Suite blog post

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Google Fusion Tables to be shut down on December 3, 2019

Google Fusion Tables was launched almost nine years ago as a research project in Google Labs, later evolving into an experimental product. For a long time, it was one of the few free tools for easily visualizing large datasets, especially on a map. Since then, Google has developed several alternatives, providing deeper experiences in more specialized domains.

In order to continue focusing our efforts in these areas, we will be retiring Fusion Tables. We plan to turn down Fusion Tables and the API on December 3, 2019. Embedded Fusion Tables visualizations—maps, charts, tables and cards—will also stop working that day. Maps using the Fusion Tables Layer in the Maps JavaScript API v3.37 will start to see errors in August 2019.

Here are some next steps to consider:

Learn about alternative Google tools
Several new Google tools have been developed over the years, and we encourage you to visit the Help Center to learn which ones fit your use case. Teams at Google have developed internal tools that can create powerful map visualizations. We are working to make some of these tools publicly available and will have more to share in the coming months—sign up to stay in touch. 

Download your data
You can access your tables in Google Drive by filtering by “type:table”. Download data from a table by following these instructions, and then consider migrating that data to one of the tools listed in the Help Center. If you have a lot of Fusion Tables, we will make it easy to download all your data in one step via Google Takeout starting in March 2019.


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Control access to G Suite apps and services using groups

We’re adding the ability to use Google Groups to control access to G Suite apps and additional Google services within your organization. This provides admins a simple and specific way to make sure the right users have access to the right apps.

This feature was developed based on specific customer requests for more flexible and granular access controls for apps and services. Currently access can only be configured at the Organizational Unit (OU) level. Groups will make it possible to control access by other organizational elements. Customers told us they wanted to be able to turn on apps or services for groups including:

  • Departments or job functions 
  • Project teams 
  • Specific seniority levels 
  • Different geographic locations 
  • Different companies within a wider organization 

Use groups to ensure users have access to apps and services 

Group controls are only additive--they can add access to users who don’t already have access to apps, but they can’t take away access from users that currently have access through a domain or OU level setting.

That means it’s best used to complement your current OU and organizational settings to make sure a specific group has access to an app.

Get started using Groups to turn on apps and services 

To get started, go to the Admin Console > Apps > G Suite or Additional Google services. You can then:
  • Search for and select a group in the left hand panel 
  • Select services individually (by hovering) or in bulk (using the check boxes) 
  • Turn services on or off for the specific group 


You can only select groups which were created by an admin for the organization--you can’t use user-created groups as part of this feature. You may see a notification, pictured below, which tells you about the new feature.



The following admin permissions are needed to access this feature:
  • View all groups 
  • Manage G Suite apps and Additional Google services at the root OU 


See our Help Center for more details on how to control access to G Suite and Google services with groups.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: Control access to G Suite and Google services with groups



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View company-owned desktop and mobile devices in one place

With this launch, we’re making it possible for G Suite admins to view a more complete picture of the desktop and mobile devices used by employees in their organization.

Add and view device info in the Admin console 

To see a list of the devices your organization owns, you simply need to upload a CSV file listing those devices and their serial numbers in the Admin console. Previously, you could only upload Android devices; you can now add Endpoint Verification devices (Mac, Windows, and Chrome) as well.


These devices will then appear in the company-owned devices list and show as company-owned when you click for more device details.



Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 

  • Uploading Endpoint Verification devices available to all G Suite editions 
  • Uploading Android devices available to G Suite Business, Education, Enterprise, and Enterprise for Education editions only 


Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information
Help Center: Add company-owned devices 



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View Google Calendar attachments in Hangouts Meet

You can now view the attachments that were included in Google Calendar, directly from a Hangouts Meet meeting. Attachments are available on the web and the Meet mobile apps.


Clicking on the attachment will open the file in a new tab on the web. If you’re joining the meeting through the Meet mobile app, the attachment will open on the app best suited to that document (Google Docs, Google Sheets, Google Drive, etc).

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add attachments to your events

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Better group management in the G Suite Admin console

We’re making it easier for G Suite admins to manage groups in their organization. When you open a group in the Admin console, you’ll see helpful cards that show snapshots of key information. When you click into any of the cards, you’ll see more details and have new options to manage the group. The cards and options include:

New settings card makes important group settings more accessible 

Previously, group settings had to be managed through a separate workflow at groups.google.com. We’ve brought the 10 most used settings directly into the Admin console, so you can make key changes without disrupting your workflow. This allows you to quickly control:


  • Access settings, including who can view members, publish posts, contact group owners, and more. 
  • Membership settings, including who can add, invite, and approve group members. 
  • Who can join a group, including if users outside your organization can join. 


If you need to change another setting not included here, you can still use the same groups.google.com settings interface that you use to change group settings today.

Control key group settings directly in the Admin console 

New members card improves group member management 

The members card provides a comprehensive way to manage group members, including better ways to find, add, and manage group members quickly and easily. You can:


  • Bulk upload members through a CSV file 
  • Quickly add new members individually 
  • Remove one or multiple members 
  • Filter the member list by member role 
  • Search by name or email 
  • Change user role individually 
  • Change user roles in bulk 
  • Export members to a CSV file 
Changing user roles in bulk is one of the new management features 

See our Help Center for more details on how to manage groups in the Admin console.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: Manage groups in G Suite


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Save time with Smart Reply in Hangouts Chat

We’re bringing Smart Reply to Hangouts Chat so you can respond to teammates quickly and move projects forward more efficiently, in less time. This launch is part of our ongoing effort to bring intelligent, assistive writing tools to all of G Suite.

Smart Reply in Hangouts Chat uses sophisticated machine learning intelligence, similar to that behind Smart Reply in Gmail. Our technology recognizes which messages most likely need responses, and proposes up to 3 different replies.





Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text. Please note, this feature is currently only available in English.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Reply to a message

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Create and manage web apps through the Admin console

You can now create, edit, and manage web apps for your organization directly through the G Suite Admin console. This simple interface will help your organization create and use web apps more quickly and effectively.

Web apps turn web pages into apps for better mobile user experiences

Web apps turn a web page into an app on your user’s phones. This can make the web page easier to find and simpler to use on mobile devices. The web app will look like a native app, but when a user clicks on a it Chrome browser opens the specified URL in one of three different display options (see image below). You can distribute web apps the same way you can native apps. This includes adding them to collections in a managed Google Play store.

G Suite customers often use web apps to make sure their users can access key resources on their mobile devices that have websites but don’t have dedicated apps. Examples include employee information portals, intranets, expense submission forms, and more.

Simple web app management in the Admin console 

Find the web apps section of the Admin console at Admin Console > Device management > App Management > Manage apps for Android devices > Manage Whitelisted Apps > Add > Web apps.

From there you can:

  • Create a new web app - Choose the app name, URL, icon, and other details for your web app. 
  • Distribute a web app - Whitelist an app for some or all of your users. 
  • Edit an existing web app - Delete or make changes to a previously created web app. 

See our Help Center for more details on how to create web apps for Android devices.

Note that this is only available to customers with advanced mobile device management enabled.

Web apps let you pin websites as if they were apps on a phone 


Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions 

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: Create web apps for Android devices


Launch release calendar
Launch detail categories
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