Category Archives: Apps Feed Blog

The feed from the Google Apps team

Upcoming change to setup flow for company-owned Android devices

As a G Suite admin, you can use Google Mobile Management to manage, secure, and monitor mobile devices in your organization. Additionally, if you provide your employees with devices, you can apply policies that regulate app installation, network settings, security options, and more.

If you have Advanced management enabled, you can set up Android devices* your company owns in one of two ways. (1) You can add devices in the Admin console, automatically assigning their ownership to your organization, or (2) you can allow individual users to assign ownership of their devices to your organization when they set them up. If you choose the second option, those users will see changes to their setup flow starting on February 12th, 2018. (*These devices must be running Android 6.0 or higher.)

Currently, when a user with a brand new Android device (or one that’s recently been factory reset) adds their G Suite account to that device before adding their personal account, they have to check a box to assign device ownership to their organization. (If they add their personal account first, then they’re prompted to set up a work profile when they add their G Suite account later on.) We’ve learned that some users skip checking the box to assign device ownership, even if their phone is company-owned, resulting in a fragmented management experience.

Current setup screen

To encourage more users to make the correct selection, we’re changing the language and option on this screen. Starting on February 12th, 2018, users will be asked if they own the device they’re setting up. Unless they explicitly state that they own the device personally, ownership will be auto-assigned to your organization. Again, this will only occur when a user adds their G Suite account to a device before adding their personal account.

New setup screen

We hope this will result in fewer company-owned devices that are incorrectly set up and an improved mobile management experience.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release on February 12th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Get started with Google Mobile Management
Help Center: Set up Android devices your company owns


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Legacy Google Drive desktop sync client now shutting down on May 12th, 2018

When we launched Drive File Stream last year, we announced that the Drive desktop sync client for Mac and PC—a feature officially known as “Google Drive for Mac/PC”—would shut down completely on March 12th, 2018. In response to your feedback, we’re delaying that shutdown date to May 12th, 2018.

We encourage enterprise organizations still using Drive for Mac/PC to transition to Drive File Stream. For non-G Suite users, we recommend Backup and Sync. For more information on choosing the right sync solution for your users, check out this Help Center guide.

To help with the transition, on January 30th we’ll start showing pop-up notifications to G Suite accounts still using Drive for Mac/PC. These notifications will include instructions on how to install Drive File Stream. They’ll only be shown if your domain both allows Drive File Stream and shows Drive File Stream download links in the Drive interface.

IMPORTANT: This shutdown has no impact on other Google Drive services.

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Hangouts Meet metrics in Reports API; tablet support now available

Hangouts Meet helps you connect with your team from anywhere with easy-to-join video calls. We’re introducing new features to help you and your teams maximize how they collaborate.

Hangouts Meet metrics added to G Suite Reports API

To help you better understand Hangouts Meet usage within your domain, we’re introducing more than 50 new metrics in the Reports API Customer Usage report. These new metrics provide details on the duration, size, and device-specific characteristics of the Meet calls across your organization.

This will give you insights on how to improve your organization’s collaboration and productivity with Meet. You can learn more about the new metrics and how you can use them here.

All Hangouts-related metrics that were previously provided under the Google+ metrics group have been migrated to a newly introduced metrics group called Meet. You can learn more about the migration to the new Meet metrics here.

Hangouts Meet supported on tablets

You can now use Hangouts Meet on your Android and iOS tablets. This will help your team members join meetings from any of their devices.



Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
New metrics in Reports API: Admins only
Tablet support: All end users

Action:
Admin action suggested/FYI

More Information
Reports API: Customer Usage Metrics
Reports API: Customer Usage – Google Hangouts Meet Metrics
Reports API: Customer Usage - Google Hangouts Meet Metrics Migration Guide
Help Center: Download the Meet mobile app

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More menu improvements in Google Docs and Slides

Based on usage data and your feedback, we’re making some changes to the menus and toolbars in Google Docs and Slides on the web. These are similar to some previous changes we made and will make it easier to find certain items. Among other things, these changes include:

To add a line or page break in Docs:

To add Alt text to a shape in Docs or Slides:
  • Before: Select shape > Format > Alt text. This option will be removed from the menu.
  • After: Right click on shape > Alt text. This is the new way to add alt text to a shape.
  • See Help Center for more details: Make your document or presentation accessible.

To change a shape in Slides:

  • Before: Select shape > Format > Change shape. This option will be removed from the menu.
  • After: Right click on shape > Change shape. This is the new way to change a shape.

The HTML view in Slides is being removed from the menu.

These changes will only affect the visual menu. All options will still be available via keyboard shortcuts and the search box in the Help menu.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add, edit, or remove a link, bookmark, or page break
Help Center: Make your document or presentation accessible
Help Center: Keyboard shortcuts for Google Docs
G Suite Updates Blog: Improving the menus and toolbars in Google Docs and Slides


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More menu improvements in Google Docs and Slides

Based on usage data and your feedback, we’re making some changes to the menus and toolbars in Google Docs and Slides on the web. These are similar to some previous changes we made and will make it easier to find certain items. Among other things, these changes include:

To add a line or page break in Docs:

To add Alt text to a shape in Docs or Slides:
  • Before: Select shape > Format > Alt text. This option will be removed from the menu.
  • After: Right click on shape > Alt text. This is the new way to add alt text to a shape.
  • See Help Center for more details: Make your document or presentation accessible.

To change a shape in Slides:

  • Before: Select shape > Format > Change shape. This option will be removed from the menu.
  • After: Right click on shape > Change shape. This is the new way to change a shape.

The HTML view in Slides is being removed from the menu.

These changes will only affect the visual menu. All options will still be available via keyboard shortcuts and the search box in the Help menu.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add, edit, or remove a link, bookmark, or page break
Help Center: Make your document or presentation accessible
Help Center: Keyboard shortcuts for Google Docs
G Suite Updates Blog: Improving the menus and toolbars in Google Docs and Slides


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Introducing the security center for G Suite—security analytics and best practices from Google

(Cross-posted from The Keyword)

Reena Nadkarni, Group Product Manager, G Suite
Chad Tyler, Product Manager, Security Center




We want to make it easy for you to manage your organization’s data security. A big part of this is making sure you and your admins can access a bird’s eye view of your security—and, more importantly, that you can take action based on timely insights.

Today, we’re introducing the security center for G Suite, a tool that brings together security analytics, actionable insights and best practice recommendations from Google to empower you to protect your organization, data and users.

With the security center, key executives and admins can do things like:

1. See a snapshot of important security metrics in one place. Get insights into suspicious device activity, visibility into how spam and malware are targeting users within your organization and metrics to demonstrate security effectiveness—all in a unified dashboard.

2. Stay ahead of potential threats. Admins can now examine security analytics to flag threats. For example, your team can have visibility into which users are being targeted by phishing so that you can head off potential attacks, or when Google Drive files trigger DLP rules, you have a heads up to avoid risking data exfiltration.


3. Reduce risk by adopting security health recommendations. Security health analyzes your existing security posture and gives you customized advice to secure your users and data. These recommendations cover issues ranging from how your data is stored, to how your files are shared, as well as recommendations on mobility and communications settings.


Get started

More than 3.5 million organizations rely on G Suite to collaborate securely. If you’re a G Suite Enterprise customer, you’ll be able to access the security center within the Admin console automatically in the next few days. These instructions can help admins get started and here are some security best practices to keep in mind.

If you’re new to G Suite, learn more about about how you can collaborate, store and communicate securely.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Sign in to the security center
Help Center: Get started with the security health page
Help Center: Use settings to improve security


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New navigation menu for Admin console

We’re launching a new side navigation menu which will make it easier to see, find, and directly navigate to the information and settings in your Admin console.

This change has several advantages, including:

Easily scan more logical menu options 

We’ve grouped menu options based on how our customers use them to create a logical multi-layered menu. This makes the menu shorter and more scannable, helping you find things quickly.

Quickly find what you’re looking for 

You can hover and click through the menu to drill down directly to the pages you want to see—so you’ll spend less time browsing, and more time doing.

Streamlined menu removes clutter for delegated admins 

Delegated admins now only see the menu items they have access to with their level of administrative privileges. This makes their menu streamlined and simpler to use.

To learn more about the Admin console and how to use it, visit the Help Center.

Launch Details 

Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only Action: Admin action suggested/FYI

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Dial into Hangouts Meet from nine additional markets

In October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for nine additional countries: Austria, Belgium, Czech Republic, Finland, Ireland, Norway, Romania, Switzerland and Turkey.

The current list of included countries (with more to come!) is:

  • Australia (AU)
  • Austria (AT)
  • Belgium (BE)
  • Brazil (BR)
  • Canada (CA)
  • Czech Republic (CZ)
  • Denmark (DK)
  • Finland (FI)
  • France (FR)
  • Germany (DE)
  • Ireland (IE)
  • Italy (IT)
  • Netherlands (NL)
  • New Zealand (NZ)
  • Norway (NO)
  • Poland (PL)
  • Romania (RO)
  • South Africa (ZA)
  • Spain (ES)
  • Sweden (SE)
  • Switzerland (CH)
  • Turkey (TR)
  • United Kingdom (GB)
  • United States (US)
Launch Details
Release track:
Launched to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Join a video meeting

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What’s New in Google Data Studio?

The Data Studio team has been hard at work launching some new features, including clearer tables, colorful numbers, and more ways to visualize your data. Let's take a look at the highlights:
Need to narrow down a large data set? Pivot Tables take the rows in a standard table and pivot them so they become columns. This lets you reorganize metrics and dimensions, and group and summarize the data in ways a standard table can't provide. Pivot tables also help you analyze relationships between data points that might otherwise be hard to spot.

Learn more about pivot tables (and see how Sheets can now intelligently suggest them for you!) »
Coordinated Coloring binds colors to specific data for easy comparison of metrics and dimensions across different visualizations. When a new visualization is created, Data Studio automatically binds colors to the data, so that color:data pairs stay consistent with all filters and versions. Coordinated coloring is automatically turned on for all new reports, and you can add it yourself to old reports.

Learn more about coordinated coloring »

In this image, the table and pie charts both show sampled Google Analytics 
data (with orange indicator); the geo chart doesn't. 


Google Analytics often samples data to provide accurate reporting in a timely manner. Data Studio reports now includes a simple Google Analytics Sampling Indicator to show you any component that contains sampled Analytics data.

Learn more about sampling indicators »


Field Reports Editing: Data Studio has recently added new functionality that makes it easier to create and edit the visualizations that you need, rather than going back and forth to the data source. You can use these new options to:
  • Rename fields
  • Change aggregation types, semantic types and date functions
  • Apply % of total, difference from total, or % difference from total to metrics from within the report. 


Display Images in Tables: The new IMAGE function is a useful way to display images in tables -- for instance, adding YouTube video thumbnails or product images to your reports.


Data controls let each team select the accounts that are relevant to them. 

Data Control updates: Data Control lets every user bring their own data to existing Data Studio reports. This means every user can select from a list of their own accounts to populate the visualizations -- so there's no need to build new reports for every account and user. This makes it possible to scale report “templates” across a number of users with different access to accounts, an important use case for agencies or companies with subsidiaries. And now Data Control supports Attribution 360 (TV Attribution) and DFP (DoubleClick for Publishers) data sets.

Learn more about Data Control »

We hope these new features will help you continue to make the most from Data Studio. Keep the data rolling!

Note: Though not an official G Suite service, Data Studio is currently available globally for free.

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