Category Archives: Apps Feed Blog

The feed from the Google Apps team

New settings and connectivity logs improve Jamboard fleet management

We’re adding new Jamboard logs to the Admin console. These will give G Suite admins better visibility into the status of their Jamboards, as well as what actions have been taken on them. We hope this will help you better manage your fleet of Jamboards and better diagnose and fix any issues you have with them.

Easily access logs of Jamboard actions 

Logs will be displayed with simple descriptions, and admins will be able to search within and filter these logs to quickly see important information about the status of their Jamboards. The logs will include:

  • Recent changes to Jamboard settings, such as device name, location, screensaver timeout, device updates, and more 
  • For recent settings changes, who made the changes, as well as both the old and new value (where possible) 


Following our previous announcement that we’ve moved Jamboard fleet management to the G Suite Admin console, these logs will be in the G Suite Admin console at Home > Reporting > Audit.



Pinpoint and fix Jamboard issues 

This information can help admins:
Diagnose issues: For example, if a Jamboard is offline, an admin can review the logs to see when it went offline and see when the device was last rebooted. This can help you narrow down and fix the possible cause of the connectivity issues more quickly.

Save time: For example, if a Jamboard user reports an unhelpful change or is experiencing an issue, admins will be able to see when recent on-device settings were changed. This could help narrow down the issue and track admin actions taken for the board, which helps avoid duplicating any steps that have already been tried.

See our Help Center for more information on how to manage Jamboards.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information 
Help Center: Manage your Jamboards

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Export a CSV file of room insights data from the Admin console

In August of this year, we announced the room insights dashboard in the Admin console. As a G Suite admin, you can use this dashboard to better understand how meeting resources are being used within your organization.

We’ve heard from you that you’d like to export this helpful information in order to further analyze it. That’s why we’re now adding an option for you to export the raw data for your selected rooms and timeframe from the dashboard as a CSV file.


The downloaded file will include:

  • Building
  • Floor
  • Resource name
  • Capacity
  • Total hours the room was booked
  • Average booking rate
  • Average occupancy rate
  • Booking distribution bucket (for example, rooms in the “Overbooked (8+hrs)” bucket were booked more than 8 hours every day)


Check out the Help Center for more information on how your meeting rooms are used.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: See how rooms and resources are used

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Securely log in to Hangouts Chat desktop apps with SSO or security keys

We’re improving the Hangouts Chat sign in process to support using Single-Sign-On (SSO) and security keys within our native MacOS and Windows apps. These authentication options were previously only available for Chat on the web.

With SSO, employees can use the same, easy sign-in process for Chat that they use to access all of their enterprise cloud applications after signing in just one time.

For admins who have required that their users have 2-step verification enabled, this requirement will now apply to Chat desktop apps as well.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center:Add 2-Step Verification
Help Center: Use Security Key for 2-Step Verification

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Compose actions in Gmail Add-ons now available

Compose actions in Gmail Add-ons make it easy to add links and attachments from apps like Box, Dropbox, Atlassian’s Jira, and Egnyte to any Gmail message—right as you’re drafting it. We’re launching Compose actions to G Suite customers today with those four partners (plus more on the way). See our post on the G Suite blog for more details.

Gmail Add-ons with compose actions can be installed from the G Suite Marketplace. Like all other Gmail Add-ons, G Suite admins can install them for their entire domain or add them to their whitelist.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
G Suite blog: Never miss a beat—new integrations make it easy to insert content, trigger actions within Gmail
Help Center: Install Marketplace apps
Help Center: Control user installation of Marketplace apps

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Hangouts Meet add-in for Microsoft Outlook available

We’ve built a Hangouts Meet add-in for Microsoft Outlook to help Outlook users schedule Meet meetings. This add-in allows you to create a new Meet video meeting in your Outlook event or email. Simply install the add-in, and tap on the Meet icon to automatically insert video conferencing details and info on how to join the Calendar event or email.



This add-in is the Meet equivalent to the previous Hangouts Outlook plugin.

Check out our Help Center to learn more about adding Meet video meetings to Outlook events, including instructions for downloading the add-in.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add Meet video meetings to Outlook events

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Vertical ruler improves table management in Google Docs

In response to user feedback, we’re adding a vertical ruler in Google Docs on the web that will help you manipulate tables and control the margins in headers and footers.

Better table management with new vertical ruler 

When you’re using a table, you’ll see your table structure highlighted in a vertical ruler on the left side of the screen. The vertical ruler matches the horizontal ruler, which already exists and is a popular way to control cell width and margins.

You can use the ruler to change the height of rows in the table. When you do so, you’ll see a guide telling you the specific height of the row so you can quickly format it to the specific size you want. You can also use it to control the vertical margins in headers and footers (see more details below).



New controls over header and footer layout 

We recently added new controls which let you specify the size of the margins in your header and footer. You can control the margins using the vertical ruler feature highlighted above or by using the interface pictured below. By controlling this spacing, you can make sure your document is formatted just as you want it.



New header and footer margin options in Google Docs 

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release 

Editions: 
Available to all G Suite editions 

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI


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New Team Drives role and names, plus a migration update

In September, we told you that a new “Content manager” role was coming soon to Team Drives. We also provided an optional role migration to help organizations take full advantage of the new role. See details of that announcement here.

These changes are now starting to take effect. Along with the new role, we’ll also be updating the names of the existing Team Drives membership roles. This post contains more details on what to look for and what to expect as these changes roll out.

Timeline for changes 

For Rapid Release domains, new names for roles in Team Drives will start to roll out on October 10th, 2018. The new role and optional auto-migration will start to roll out on October 15th, 2018.

For Scheduled Release domains, new names for roles in Team Drives will start to roll out on October 17th, 2018. The new role will start to roll out on October 22nd, 2018. The optional auto-migration will start on October 29th, 2018.

New names for roles in Team Drives 

The existing roles for Team Drives memberships will get new names:


  • “Full access” will now be known as “Manager.” 
  • “Edit access” will now be “Contributor.” 
  • “Comment access” will now be “Commenter.” 
  • “View access” will now be “Viewer.” 
  • There will also be a new role, “Content manager.” See below for more details. 


See our Learning Center to see more about roles and permissions in Team Drives.

New Content manager Team Drives role 

Users with the Content manager role will be able to edit, reorganize, and delete content in a Team Drive, but they won’t be able to modify Team Drive membership or settings. Content manager will replace “Full access” as the default role for new Team Drive members.

We recommend that Drive File Stream users also make use of the Content manager role, as it will make it easier to manage Team Drive files through their computer’s file system or the Drive web interface. See our initial announcement for more details on the Content manager role.

If opted in, auto-migration starts soon 

If you previously opted in, the migration to change users from “Edit access” to “Content manager” will take place soon. When the migration happens, users and admins will not be explicitly notified, but will be able to see the different role description when they look at their Team Drive membership. As a reminder, the migration will mean:


  • All individual users and groups in your organization who are members of Team Drives with “Edit access” will become “Content managers.” 
  • External users who are members of Team Drives in your organization will not be migrated, unless they belong to a group that also contains internal users. If they belong to a group that also contains internal users and that group is a member of a Team Drive with “Edit access,” the group will be migrated and as a result those external users will have the Content manager role. 


Note: The window to opt in to the migration has now closed, and we can’t accept any additional migration requests.

Update to the latest software versions to get the new features 

To make sure you get these features on all of your devices, make sure your apps are up to date. You should be using the following versions:

  • Google Drive app on Android - use version 2.18.372 or above. 
  • Google Drive app on iOS - use version 4.2018.40 or above. 
  • Google Drive File Stream - versions 27.1.49.1806 or above on Windows and 27.1.49.2230 or above on OSX. 


Launch Details 
Release track:

For Rapid Release domains:

  • New names for roles in Team Drives will start to roll out on October 10th, 2018. 
  • The new role and optional migration will start to roll out on October 15th, 2018. 
For Scheduled Release domains:

  • New names for roles in Team Drives will start to roll out on October 17th, 2018. 
  • The new role will start to roll out on October 22nd, 2018. 
  • The optional migration will start to roll out on October 29th, 2018. 


Editions: 

  • Role management in Team Drives is available to G Suite Business, Enterprise, Education, Nonprofit, and Enterprise for Education editions only. 
  • G Suite Basic users can create and access Team Drives if they’re invited by a user or organization that has Team Drives (see details), so users may see their role change. 


Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Learning Center: Get started with Team Drives
G Suite Updates blog post: New Content manager role coming to Team Drives


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Email Settings API to be shut down on October 16, 2019

In 2016, we announced the deprecation of the Email Settings API in the Admin SDK and encouraged people to use the Gmail API instead. This is a reminder that we’re planning to turn down the Email Settings API on October 16, 2019, at which point any requests to the API will fail.

We recommend using the Gmail API, which has replacements for most Email Settings API endpoints. This includes the ability to manage Gmail delegate settings, which just launched earlier this month.

Please note that the Web Clips and General Settings features don’t have replacements in the Gmail API; a replacement for the Language Settings feature is planned for Q1 2019.

If you haven’t done so already, we suggest migrating to the Gmail API as soon as possible. You can use this guide to help you transition.

More Information
Gmail API Guide: Migrating from the Email Settings API


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Alert center for G Suite generally available to help identify security threats

We’re making the alert center for G Suite generally available. The alert center provides a single, comprehensive view of essential security-related notifications, alerts, and actions across G Suite. The alert center was previously available in beta and helps G Suite organizations detect threats and take action to mitigate them.


Alert center provides a unified view of essential notifications 

The alert center brings together alerts on some of the most critical security concerns including account warnings, gmail phishing and malware, and device management. These alerts cover a number of scenarios. 

Account warning alerts: These will cover seven different scenarios, ranging from suspended accounts triggered due to suspicious activities to alerts on government-backed attacks.

Gmail phishing and malware alerts: We leverage machine learning to identify threat indicators and uncover malware threats. We surface alerts for potentially malicious IP addresses, even if these are placed on your trusted whitelist. We’ll also show potential phishing events, including those messages that have been quarantined or delivered.



Device management alerts: We look the various device attributes to determine if user device has been jailbroken or rooted. These alerts are surfaced, along with other device management alerts on suspicious device activity.



Google operations alerts: The Google operations alert provides details about security and privacy issues that are affecting your organization's G Suite services.

Alerts link to specific information and remediation steps 

For every alert, we include dedicated knowledge articles to help admins learn about the alert type. Where relevant, we also have links that admins can use to take actions to help remediate the threat. Links to these resources are accessible from the alert detail page within the Admin console. They can help admins take action right away to shield users and remediate incidents.

Alert center builds on security center functionality 

The unified view that the alert center provides will help all G Suite admins manage alerts more efficiently, and provide insights that help them assess their organization's exposure to security issues at the domain and user levels.

In addition, G Suite Enterprise edition domains can use the G Suite security center for integrated remediation of issues surfaced by alerts. From every alert in the alert center, admins at G Suite Enterprise domains will have a dedicated link that will trigger a pre-configured query in the investigation tool. This helps these admins go from detection to remediation with just a few clicks.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information 
Help Center: About the Alert center 
G Suite Updates blog: Get a unified view of essential notifications with the alert center Beta 


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Easily add images and charts from other files to Google Docs and Slides

The Explore feature in Google Docs and Slides makes it simple to search for Google Drive files related to whatever you’re currently working on. With this launch, G Suite Basic, Business, and Enterprise users can view images and charts in those files—right from within the Explore panel—and insert them quickly and easily into their document or presentation.



Visit the Help Center for more information on how to use Explore in Google Docs and Slides.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to G Suite Basic, Business, and Enterprise editions only

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: See and use suggested content in a document
Help Center: See and use suggested layouts in a presentation


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