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Restrict the use of Drive File Stream to company-owned devices

Quick launch summary

Earlier this year, we gave admins more control over their corporate data by integrating controls for Drive File Stream in Google’s device management interface. The option to restrict the use of Drive File Stream to company owned-devices only is now available to opt into.

Admins can access the setting by going to the Admin console and navigating to Apps > G Suite > Settings for Drive and Docs > Features and Applications. Then, select “Allow Drive File Stream in your Organization” and “Only allow Drive File Stream on authorized devices (Beta)".

Availability

G Suite editions

  • Available to all G Suite editions


On/off by default?

  • This feature will be OFF by default and can be enabled at the OU level.



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See more helpful search results in the Admin console

Quick launch summary 

We’re making some updates to the search results you’ll see when you search in the G Suite Admin console. Specifically, you may notice:

  • A new box on the results page with links to the Help Center and other content to help answer FAQs related to your search. 
  • Improved readability, with updated fonts, improved spacing, and intelligent interface to help you find the right search result quickly. 
  • Continued use of tabs which help you quickly refine search results. These tabs vary depending on the search term and can include users, groups, settings, devices, and more. 


The new search page in the Admin console 

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions 

On/off by default? 

  • This feature will be ON by default


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Use Hangouts Meet with Internet Explorer 11

Quick launch summary

We’ve added limited Hangouts Meet support in Microsoft Internet Explorer 11. You’ll need to download and install the latest version of the Google Video Support Plugin for Meet to run on Internet Explorer.

Please check out the Help Center to learn more about supported browsers and some of the limitations of using Hangouts Meet with Internet Explorer.

Availability

Rollout details


G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be OFF by default. Please download the plugin to use Meet with Internet Explorer.

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New option to make security codes more secure

What’s changing 

We’re giving you another option to determine how security codes can be used in your organization. A security code is a one-time use code, generated using a security key, that can be used to log in on legacy platforms where security keys aren’t supported directly.

With this launch we’re adding an option to restrict the use of codes to the same device or network that they were generated on.

Who’s impacted 

Admins and end users

Why you’d use it 

Since we introduced security codes in June 2019, we’ve observed that they’re most commonly used with applications that use legacy authentication on devices that are capable of supporting Chrome or other browsers that allow security keys. The new restricted security code option allows that use case to be satisfied while reducing some potential vulnerabilities. Unrestricted codes will still be available for users who need them (such as those using remote servers or virtual machines).

How to get started 

Admins: Customers can turn this feature on at Admin console > Security > Advanced security settings. Use our Help Center to find out more about security codes
End users: No action needed.

Additional details 

Three security code settings available to G Suite admins 
With this launch, there will be three options for security codes:

  • Don't allow users to generate security codes. Users can’t generate security codes. This was previously available, and was the default setting. 
  • Allow security codes without remote access. Users can generate security codes and use them on the same device or local network (NAT or LAN). This is a new option, and replaces the don’t allow security codes as the default setting for new G Suite customers. 
  • Allow security codes with remote access. Users can generate security codes and use them on the same device or local network (NAT or LAN), as well as other devices or networks, such as when accessing a remote server or a virtual machine. The earlier version of security codes was effectively the same as this. 


No impact to existing users 
This launch won’t change the user experience unless an admin changes a setting in the Admin console. Specifically,

  • Users who are currently assigned “Don’t allow security codes” will now be assigned “Don't allow users to generate security codes” and will still not be able to use security codes. 
  • Users who are currently assigned “Allow use of security codes,” will now be assigned “Allow security codes with remote access” and will be able to use security codes in the same way as before. 

Use our Help Center to learn more about security codes and 2-Step Verification.

Security codes and the Advanced Protection Program for the enterprise 
You can control security code use separately for your users in the Advanced Protection Program for the enterprise. Security code settings for those users are determined by controls at Admin console > Security > Advanced Protection Program. Settings for security code use here will override regular settings for those users. Read more about the Advanced Protection Program for the enterprise.

Helpful links 

Help Center: Allow security codes when security keys aren't supported 
G Suite Updates blog: Use security codes to log in where security keys won’t work directly

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions. 

On/off by default? 

  • This feature will be OFF by default and can be customized on the domain, OU, or group level.


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Review the latest changes to a new Google Site before publishing

What’s changing


Before publishing changes to your new Google Sites, you can now compare the currently published site with the soon-to-be-published draft site in an annotated, side-by-side view.

Who’s impacted

End users

Why you’d use it

When a site has multiple collaborators or many pages of content, it's sometimes difficult to track what changes have been made and to review and evaluate updated content. With ’Review changes and publish’, you can easily examine changes made to a draft site since it was last published.
 
Changes are displayed in an annotated, side-by-side visual comparison.  For example, you’ll see:

  • Who most recently changed each page and when
  • Pages that have been added, moved, or deleted
  • Page content and layouts that have been changed
  • Other site-wide changes such as footer and title, theme, and navigation changes 

With more complete information, you can confidently publish your content, or return to your draft site to make further revisions before publishing.

How to get started

Additional details

You’ll automatically be prompted to “Review changes and publish” on every subsequent publish after a site is initially published. You can turn this feature off on a per-site basis; use our Help Center to learn more.

Helpful links

Availability

Rollout details
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 4, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 14, 2019
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default and can be disabled on a per site basis.

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Embed Cloud Search in your new Google Sites

Quick launch summary

We’re adding a Cloud Search integration in new Google Sites. Site editors can now replace in-site search with Cloud Search, or add an always-open Cloud Search box to the header, body, or footer of the site itself.




Adding Cloud Search to your new Google Sites will give site viewers more powerful search, allowing them to find content across other Google Sites as well as other G Suite content. Search results are available to the site viewers directly from within the new Google Site itself.



Site editors can use our Help Center to learn more about using Cloud Search in new Google Sites.

Admins will be able to configure what data sources they want Cloud Search to search over using the “Google Sites Search Application”. The Google Sites Search Application will become available from within the Admin Console in late January. We’ll update this blog post once it begins rolling out.


 Availability

Rollout details

G Suite editions
  • Available to all G Suite editions who have Cloud Search enabled.


On/off by default?
  • This feature will be available by default for users with Cloud Search permissions enabled.


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View the version history of a new Google Site

What’s changing

We’re starting to add version history for sites created in new Google Sites, a highly requested feature from our site owners and editors. 

Version history will roll out over the course of 2020 for both users creating new sites as well as for previously existing sites. Version history will be gradually enabled on a user-by-user basis for newly created sites, while a separate rollout will enable version history for previously existing sites. We anticipate:

  • By March 2020, all users will have version history enabled for newly created sites
  • By the end of 2020, most existing sites will have version history enabled


Who’s impacted

End users

Why you’d use it

Version history allows site editors to easily:

  • Revert to previous versions of a site
  • Restore deleted site content
  • View the history of who has made changes to a site

How to get started


  • Admins: No action is required, as this feature will be available by default for newly-created sites once it rolls out to a user. Rollout will not be on a domain basis — it will roll out to newly created sites on a user-by-user basis and to existing sites on a site-by-site basis. Not all of your users will get access to the feature at the same time. 




Additional details

How can I tell if version history is available for my site?
You’ll see “Version History” as an option when you click the overflow (three-dot) menu when editing a site or when you select “All changes saved in Drive” from the top menu bar.


Will version history be available for existing sites?
We’re introducing version history gradually for existing sites over the course of 2020, and we anticipate most existing sites will have version history by the end of the year. 

Because of changes required to bring users this feature, version history will become available site by site for existing sites and per user for newly created sites. So, until this feature is fully rolled out, users may have version history for some sites, but not others. 


If a user who has version history enabled creates a new site, will other editors have access to version history on that site?
Yes, once a site has been created by a user with version history enabled, other users who are editing that site will be able to access the version history of that site.


When does version history start collecting and storing site content changes? 
Any changes made before version history is available will not be stored. Changes are only logged once the feature is available for that specific site.


What qualifies as a “newly created” site?
Any site created from the Sites home screen, Google Drive, or sites.new is considered a newly created site and will have version history once the feature is available to the site creator.

Converting a site from classic Google Sites to new Google Sites or creating a copy of an existing new Google Site does not qualify as a newly created site.

Helpful links



Availability

Rollout details

Newly created sites:
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 4, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 4, 2019
We’ll update this post when the rollout for newly created sites is complete.

Existing sites:

  • We anticipate that most existing sites will have version history by the end of 2020. We’ll update this post once rollout begins and once rollout is complete. 

G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be available by default.

Stay up to date with G Suite launches

Dark mode available for Google Tasks on iOS

Quick launch summary


Google Tasks will now automatically respect the system default setting when it’s set to “Dark” on iOS 13. Dark theme is a popular feature, as it creates a better viewing experience in low-light conditions and preserves battery life.


This feature is already available on Android—use our Help Center to learn how to enable dark mode on your device.

Availability

Rollout details

G Suite editions
  • Available to all G Suite editions


On/off by default?
  • This feature will automatically respect the system settings in iOS 13.


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Improvements to image carousels, table of contents, and buttons in new Google Sites

What’s changing

We’re adding new options to recently released features in new Google Sites. You’ll now be able to:

  • Add captions to images in an image carousel
  • Set a transition speed for an image carousel
  • Hide headings from a table of contents
  • Choose between different styling options for buttons

Who’s impacted

End users

Why you’d use them

We recently launched the ability to insert image carousels, table of contents, and buttons in new Google Sites. Based on user feedback, we’re introducing several highly requested options to these features, to help you better customize your sites.

How to get started


  • Admins: No action required.
  • End users: See below for more information on getting started with these features. Or, use our Help Center to learn more about customizing image carousels, table of contents, and buttons.

Additional details

Add captions to carousel images and set transition speed:
To add a caption, hover over any image, click the “Add text” button, and select “Add caption”.


To specify a transition speed for image carousels that auto-start, go to Settings > Transition speed and select an option from the dropdown menu.


Hide a heading from a table of contents:
To hide a heading from a Table of Contents, hover over a heading and click the Hide button. The heading will be hidden from view on your published site.


More styling options for buttons:
Buttons now have three styling options: filled, outlined, and text. By default, a newly added button will be filled, but you can can change the button’s style using the dropdown in its toolbar.


Helpful links



Availability


Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?

  • These features will be available by default.


Stay up to date with G Suite launches

What’s new in G Suite – November 2019


Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from November 2019.

Archive and translated versions (coming soon for November issue)

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