Author Archives: Mariana McCready

Work hacks from G Suite: onboard new employees like a boss

We’ve talked about how corporate training can positively impact employee engagement. The same is true for efficient onboarding. The faster new employees are onboarded, the faster they  feel they’re part of the team and can contribute to your company’s mission.

Here are a few tips to help you onboard new employees without a hitch.

1. Set up an onboarding checklist, save to Team Drives

Google Keep work hacks

To help new employees get up-to-speed quickly, create centralized resources like an onboard checklist or company backgrounder in Google Keep or Docs.

Your new team member can track to-dos by listing out key tasks in Keep. Create a note in Keep and select “Show checkboxes” in the three dots menu. Type in to-dos like “set up HR benefits,” “outline goals” or “meet with Anish about process.”

Pro-tip: Keep integrates directly into Docs. If you’re in Keep, pick a specific note, click the three dots menu and select “Copy to Google Doc.” Or if you’re in Docs, drag-and-drop your note over from Keep.

You can also prepare a more detailed company background for your teammate in Docs. List upcoming projects, assign action items or include other reference material like key contacts. Once you’ve created these resources, be sure to save them to your Team Drives so that the “newbie” knows where to find or upload files for team use.

2. Create an onboarding portal with Google Sites


Now that you’ve created individual resources for an employee, create a mini-onboarding portal in Sites to house them. What’s great about Sites is that you don’t have to be handy with code to build a website—you can spin one up quickly without design, programming or IT resources. Sites also syncs with your favorite G Suite apps, like Drive and Calendar.

Sites GIF

3. Request access to IT systems and equipment using Forms

Sometimes it can take a while to get access to the tools we need to do our jobs, but G Suite apps can help you get around the lag. Help your IT department set up equipment and system access on day one using Forms and Sheets.

If you’re a manager or work in the human resources department, try using Forms to submit requests to IT before a new employee starts. Create a form for equipment and access needs, like computers (shameless plug: Chromebooks), keyboards, phones or IT system permissions. The IT team can then import requests from Forms into Sheets and keep track of needs in real-time.

GIF 3 work hacks

4. Introduce new employees to the team with Google+

G+ work hacks

During your first few days on the job, it’s hard to remember all of the new names and faces. Try setting up a welcome community on Google+ to help your newbie get to know the team.

To get started, go into G+ and click Communities > Yours > Create a Community. Enter the name of the community you want to create and manage who can see the community in your settings. Click “done,” invite people to join your community and started posting.


Employees are a company’s greatest asset. Try these tips to make new folks feel engaged and productive right from the start, or learn more at the G Suite Learning Center or the Google Cloud Transformation Gallery.

Source: Drive


Work hacks from G Suite: onboard new employees like a boss

We’ve talked about how corporate training can positively impact employee engagement. The same is true for efficient onboarding. The faster new employees are onboarded, the faster they  feel they’re part of the team and can contribute to your company’s mission.

Here are a few tips to help you onboard new employees without a hitch.

1. Set up an onboarding checklist, save to Team Drives

Google Keep work hacks

To help new employees get up-to-speed quickly, create centralized resources like an onboard checklist or company backgrounder in Google Keep or Docs.

Your new team member can track to-dos by listing out key tasks in Keep. Create a note in Keep and select “Show checkboxes” in the three dots menu. Type in to-dos like “set up HR benefits,” “outline goals” or “meet with Anish about process.”

Pro-tip: Keep integrates directly into Docs. If you’re in Keep, pick a specific note, click the three dots menu and select “Copy to Google Doc.” Or if you’re in Docs, drag-and-drop your note over from Keep.

You can also prepare a more detailed company background for your teammate in Docs. List upcoming projects, assign action items or include other reference material like key contacts. Once you’ve created these resources, be sure to save them to your Team Drives so that the “newbie” knows where to find or upload files for team use.

2. Create an onboarding portal with Google Sites


Now that you’ve created individual resources for an employee, create a mini-onboarding portal in Sites to house them. What’s great about Sites is that you don’t have to be handy with code to build a website—you can spin one up quickly without design, programming or IT resources. Sites also syncs with your favorite G Suite apps, like Drive and Calendar.

Sites GIF

3. Request access to IT systems and equipment using Forms

Sometimes it can take a while to get access to the tools we need to do our jobs, but G Suite apps can help you get around the lag. Help your IT department set up equipment and system access on day one using Forms and Sheets.

If you’re a manager or work in the human resources department, try using Forms to submit requests to IT before a new employee starts. Create a form for equipment and access needs, like computers (shameless plug: Chromebooks), keyboards, phones or IT system permissions. The IT team can then import requests from Forms into Sheets and keep track of needs in real-time.

GIF 3 work hacks

4. Introduce new employees to the team with Google+

G+ work hacks

During your first few days on the job, it’s hard to remember all of the new names and faces. Try setting up a welcome community on Google+ to help your newbie get to know the team.

To get started, go into G+ and click Communities > Yours > Create a Community. Enter the name of the community you want to create and manage who can see the community in your settings. Click “done,” invite people to join your community and started posting.


Employees are a company’s greatest asset. Try these tips to make new folks feel engaged and productive right from the start, or learn more at the G Suite Learning Center or the Google Cloud Transformation Gallery.

Source: Google Cloud


Work hacks from G Suite: onboard new employees like a boss

We’ve talked about how corporate training can positively impact employee engagement. The same is true for efficient onboarding. The faster new employees are onboarded, the faster they  feel they’re part of the team and can contribute to your company’s mission.

Here are a few tips to help you onboard new employees without a hitch.

1. Set up an onboarding checklist, save to Team Drives

Google Keep work hacks

To help new employees get up-to-speed quickly, create centralized resources like an onboard checklist or company backgrounder in Google Keep or Docs.

Your new team member can track to-dos by listing out key tasks in Keep. Create a note in Keep and select “Show checkboxes” in the three dots menu. Type in to-dos like “set up HR benefits,” “outline goals” or “meet with Anish about process.”

Pro-tip: Keep integrates directly into Docs. If you’re in Keep, pick a specific note, click the three dots menu and select “Copy to Google Doc.” Or if you’re in Docs, drag-and-drop your note over from Keep.

You can also prepare a more detailed company background for your teammate in Docs. List upcoming projects, assign action items or include other reference material like key contacts. Once you’ve created these resources, be sure to save them to your Team Drives so that the “newbie” knows where to find or upload files for team use.

2. Create an onboarding portal with Google Sites


Now that you’ve created individual resources for an employee, create a mini-onboarding portal in Sites to house them. What’s great about Sites is that you don’t have to be handy with code to build a website—you can spin one up quickly without design, programming or IT resources. Sites also syncs with your favorite G Suite apps, like Drive and Calendar.

Sites GIF

3. Request access to IT systems and equipment using Forms

Sometimes it can take a while to get access to the tools we need to do our jobs, but G Suite apps can help you get around the lag. Help your IT department set up equipment and system access on day one using Forms and Sheets.

If you’re a manager or work in the human resources department, try using Forms to submit requests to IT before a new employee starts. Create a form for equipment and access needs, like computers (shameless plug: Chromebooks), keyboards, phones or IT system permissions. The IT team can then import requests from Forms into Sheets and keep track of needs in real-time.

GIF 3 work hacks

4. Introduce new employees to the team with Google+

G+ work hacks

During your first few days on the job, it’s hard to remember all of the new names and faces. Try setting up a welcome community on Google+ to help your newbie get to know the team.

To get started, go into G+ and click Communities > Yours > Create a Community. Enter the name of the community you want to create and manage who can see the community in your settings. Click “done,” invite people to join your community and started posting.


Employees are a company’s greatest asset. Try these tips to make new folks feel engaged and productive right from the start, or learn more at the G Suite Learning Center or the Google Cloud Transformation Gallery.

Work hacks from G Suite: make meetings more efficient

At work, we spend a lot of time with meetings—from scheduling and hosting them, to following up on tasks after they wrap. In fact, the average technology CEO works 14 hours per day, 300 days per year, and nearly 30% of those hours are spent in meetings. It’s hard to tell how much of that time is actually spent being productive, so this month’s work hacks focus on how to make your meetings more efficient.

1. Set up your meeting faster by skipping scheduling

Coordinating a meeting time that works for the group can be tedious. Why not have your productivity tools do that for you? Instead of manually coordinating availability for your team, use scheduling tools in Calendar and Hangouts, like Find a Time and the intelligent @meet bot.

With Find a Time, you can bypass scheduling and ask Calendar to intelligently suggest times that work for your team, regardless of time zones. Simply go into your Calendar app, enter the names of team members you want to schedule a meeting with and then click the “Find a time” option. Select the time slot that works best and an invitation will automatically be sent.

You can also use Find a Room to book a conference room. Within Calendar, click “Add a room” and select the space you want to meet in, and the room will be booked on your behalf. Check it out:

loop

Another option is to use the all-new @meet bot, which finds and schedules meetings for your team within Hangouts Chat (now available for G Suite customers through the Early Adopter Program). Simply message @meet and ask it to schedule a time for your team. It sends an invitation and includes a link to Hangouts Meet. That way, when you’re ready to start your meeting, you can join instantly without having to worry about downloads or plugins.

@meet

2. Assign work more quickly to your team

You may remember, in the not-so-distant past, assigning a designated “note taker” during meetings (or maybe you were that person?). The note taker’s job was to collect everyone’s notes, compile and share to-do’s with the team to keep projects on track. Talk about a time sink.

You can skip that by using Google Docs, which lets everyone take notes simultaneously. But more importantly, you can move beyond simple recording and dive straight into assigning work. That’s where comments and action items in Docs can help.

Thanks to Natural Language Processing (NLP), Docs can intelligently suggest action items. For example, when you type a comment like “Emile to schedule a weekly check-in,” Docs will intelligently suggest Emile as the owner and allow you to assign that task. You can also manually assign action items within comments by mentioning a name and checking the “new action item” box. Notifications are sent to team members on their laptops or mobile devices. Here’s what it looks like:
Action items

3. Follow up on and execute action items

Assigning tasks is the easy part. It’s following up and executing that’s hard. To make it easier, try out Chat, a dynamic communications tool that creates a space for teams to discuss and complete work outside of email or meetings.

You can enter Chat, create a room, discuss ideas with coworkers, share relevant files, filter and search previous project discussions (so nothing is ever lost) and accomplish more. Chat is integrated with G Suite tools like Drive, Docs, Sheets, Slides and more, plus third-party apps are teaming up too, so you can use your favorite apps without having to switch between tabs.

For more time-saving tips, check out the Transformation Gallery. You can also watch this video from Google Cloud Next ‘17:

Work hacks from G Suite: make meetings more efficient

At work, we spend a lot of time with meetings—from scheduling and hosting them, to following up on tasks after they wrap. In fact, the average technology CEO works 14 hours per day, 300 days per year, and nearly 30% of those hours are spent in meetings. It’s hard to tell how much of that time is actually spent being productive, so this month’s work hacks focus on how to make your meetings more efficient.

1. Set up your meeting faster by skipping scheduling

Coordinating a meeting time that works for the group can be tedious. Why not have your productivity tools do that for you? Instead of manually coordinating availability for your team, use scheduling tools in Calendar and Hangouts, like Find a Time and the intelligent @Meet bot.

With Find a Time, you can bypass scheduling and ask Calendar to intelligently suggest times that work for your team, regardless of time zones. Simply go into your Calendar app, enter the names of team members you want to schedule a meeting with and then click the “Find a time” option. Select the time slot that works best and an invitation will automatically be sent.

You can also use Find a Room to book a conference room. Within Calendar, click “Add a room” and select the space you want to meet in, and the room will be booked on your behalf. Check it out:

Find a Time gif

Another option is to use the all-new @Meet bot, which finds and schedules meetings for your team within Hangouts Chat (now available for G Suite customers through the Early Adopter Program). Simply message @Meet and ask it to schedule a time for your team. It sends an invitation and includes a link to Hangouts Meet. That way, when you’re ready to start your meeting, you can join instantly without having to worry about downloads or plugins.

@meet

2. Assign work more quickly to your team

You may remember, in the not-so-distant past, assigning a designated “note taker” during meetings (or maybe you were that person?). The note taker’s job was to collect everyone’s notes, compile and share to-do’s with the team to keep projects on track. Talk about a time sink.

You can skip that by using Google Docs, which lets everyone take notes simultaneously. But more importantly, you can move beyond simple recording and dive straight into assigning work. That’s where comments and action items in Docs can help.

Thanks to Natural Language Processing (NLP), Docs can intelligently suggest action items. For example, when you type a comment like “Emile to schedule a weekly check-in,” Docs will intelligently suggest Emile as the owner and allow you to assign that task. You can also manually assign action items within comments by mentioning a name and checking the “new action item” box. Notifications are sent to team members on their laptops or mobile devices. Here’s what it looks like:
Action items

3. Follow up on and execute action items

Assigning tasks is the easy part. It’s following up and executing that’s hard. To make it easier, try out Chat, a dynamic communications tool that creates a space for teams to discuss and complete work outside of email or meetings.

You can enter Chat, create a room, discuss ideas with coworkers, share relevant files, filter and search previous project discussions (so nothing is ever lost) and accomplish more. Chat is integrated with G Suite tools like Drive, Docs, Sheets, Slides and more, plus third-party apps are teaming up too, so you can use your favorite apps without having to switch between tabs.

For more time-saving tips, check out the Transformation Gallery. You can also watch this video from Google Cloud Next ‘17:

Work hacks from G Suite: make meetings more efficient

At work, we spend a lot of time with meetings—from scheduling and hosting them, to following up on tasks after they wrap. In fact, the average technology CEO works 14 hours per day, 300 days per year, and nearly 30% of those hours are spent in meetings. It’s hard to tell how much of that time is actually spent being productive, so this month’s work hacks focus on how to make your meetings more efficient.

1. Set up your meeting faster by skipping scheduling

Coordinating a meeting time that works for the group can be tedious. Why not have your productivity tools do that for you? Instead of manually coordinating availability for your team, use scheduling tools in Calendar and Hangouts, like Find a Time and the intelligent @meet bot.

With Find a Time, you can bypass scheduling and ask Calendar to intelligently suggest times that work for your team, regardless of time zones. Simply go into your Calendar app, enter the names of team members you want to schedule a meeting with and then click the “Find a time” option. Select the time slot that works best and an invitation will automatically be sent.

You can also use Find a Room to book a conference room. Within Calendar, click “Add a room” and select the space you want to meet in, and the room will be booked on your behalf. Check it out:

loop

Another option is to use the all-new @meet bot, which finds and schedules meetings for your team within Hangouts Chat (now available for G Suite customers through the Early Adopter Program). Simply message @meet and ask it to schedule a time for your team. It sends an invitation and includes a link to Hangouts Meet. That way, when you’re ready to start your meeting, you can join instantly without having to worry about downloads or plugins.

@meet

2. Assign work more quickly to your team

You may remember, in the not-so-distant past, assigning a designated “note taker” during meetings (or maybe you were that person?). The note taker’s job was to collect everyone’s notes, compile and share to-do’s with the team to keep projects on track. Talk about a time sink.

You can skip that by using Google Docs, which lets everyone take notes simultaneously. But more importantly, you can move beyond simple recording and dive straight into assigning work. That’s where comments and action items in Docs can help.

Thanks to Natural Language Processing (NLP), Docs can intelligently suggest action items. For example, when you type a comment like “Emile to schedule a weekly check-in,” Docs will intelligently suggest Emile as the owner and allow you to assign that task. You can also manually assign action items within comments by mentioning a name and checking the “new action item” box. Notifications are sent to team members on their laptops or mobile devices. Here’s what it looks like:
Action items

3. Follow up on and execute action items

Assigning tasks is the easy part. It’s following up and executing that’s hard. To make it easier, try out Chat, a dynamic communications tool that creates a space for teams to discuss and complete work outside of email or meetings.

You can enter Chat, create a room, discuss ideas with coworkers, share relevant files, filter and search previous project discussions (so nothing is ever lost) and accomplish more. Chat is integrated with G Suite tools like Drive, Docs, Sheets, Slides and more, plus third-party apps are teaming up too, so you can use your favorite apps without having to switch between tabs.

For more time-saving tips, check out the Transformation Gallery. You can also watch this video from Google Cloud Next ‘17:

Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

gif 1

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet sothat employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

2

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

gif 2

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

Virtual Training Hub | The G Suite Show

Source: Drive


Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet so that employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

2

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

Virtual Training Hub | The G Suite Show

Source: Drive


Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

gif 1

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet sothat employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

2

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

gif 2

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

Virtual Training Hub | The G Suite Show

Source: Drive


Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year's Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

gif 1

2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet so that employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

2

3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

gif 2

With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

Source: Google Cloud